CALPADS Common Errors

CERT005 - Student Course Section for SSID Not Enrolled on Census Day
This error occurs because an error-free SENR file containing enrollment data for all students has not been posted. Do not address ANY CERT errors until ...
Mon, Mar 12, 2018 at 11:43 AM
CERT041 - All Intra-LEA CCEs Must Be Resolved Before Certifying
This error, most likely, occurs because enrollment updates (SENR, SINF, SELA and SPRG) did not fully post error-free or the student has duplicate enrollment...
Mon, Mar 12, 2018 at 11:44 AM
CERT047 - Teaching Staff Assignment Missing
This error occurs because a teacher's Staff record is missing a Job Assignment (STJ) record.  If the teacher teaches at multiple sites, there may be a ...
Mon, Mar 12, 2018 at 11:45 AM
CERT048 - Missing Non-Classroom Based Assignment or Course Section Record
This error occurs when no course section is reported for a teacher.   Do not address ANY CERT errors until after the Fall 2 submission (SDEM, SASS, CRSE...
Fri, Apr 6, 2018 at 8:12 AM
CERT077 - No Student Course Section Data for a Primarily Enrolled Student (SCSE)
This error occurs because an error-free complete SENR file has still not been posted to CALPADS or students are being skipped in the file that shouldn'...
Mon, Mar 12, 2018 at 11:47 AM
CERT081 - No Course Section Data for a Secondarily or Short Term Enrolled Student
This error occurs because an error-free complete SENR file has still not been posted to CALPADS or students are being skipped in the file that shouldn'...
Mon, Mar 12, 2018 at 11:47 AM
CERT084 - No Staff Assignment for Demographics
This error typically occurs because a staff record was submitted to CALPADS erroneously and needs to be removed. Do not address ANY CERT errors until af...
Mon, Mar 12, 2018 at 11:48 AM
CERT090 - EL, RFEP, or IFEP student reported with a Primary Language of English or Sign Language
This error occurs because a student received English Learner Services (LAC record) who was reported as English or Sign Language. Do not address ANY CERT...
Mon, Mar 12, 2018 at 11:48 AM
CERT093 - English Language Acquisition Status (ELAS) Start Date is Greater Than the SINF Effective Start Date or the ELAS Start Date is Missing
This error occurs because when the ELAS Start Date is populated, the date must be on or before the Student Information (SINF) file Effective Date. Do no...
Mon, Mar 12, 2018 at 12:31 PM
CERT097 - Missing Title 1 Targeted Assistance Program Records
This error occurs because a student was reported as receiving services at a school that was not a Title 1 school or a Title 1 school has no Title 1 student ...
Mon, Mar 12, 2018 at 11:49 AM
CERT116 - Missing SCSC record for CTE Concentrator
This error occurs because all students, reported as a concentrator or completer within a Career Pathway, must contain at least one CTE course within the CAL...
Mon, Mar 12, 2018 at 11:49 AM
CERT122 - Missing SCSC Record or Incorrect Pathway for CTE Concentrator in Industry Sector "ART" or "AGR"
This error occurs because students, reported as a concentrator in Industry Sector "ART" or "AGR" Career Pathway, must have a course in t...
Mon, Mar 12, 2018 at 11:50 AM
CERT123 - Missing or Invalid SCSC Record for CTE Completer in Industry Sector "ART" or "AGR"
This error occurs because students, reported as completers in Industry Sector "ART" or "AGR" Career Pathway, must have a course in the C...
Mon, Mar 12, 2018 at 11:50 AM
CERT124 - Missing SCSC Record for CTE Completer
This error occurs because students, being reported as a completer within a Career Pathway, must have a state approved Capstone course code in the Career Pat...
Mon, Mar 12, 2018 at 11:51 AM
CERT128 - Missing Absence Summary Data for Student
This error occurs because a student who has an enrollment record must have attendance data reported. Do not address ANY CERT errors until after the enro...
Mon, Mar 12, 2018 at 11:52 AM
CRSC0133 - Missing CTE Course Provider Code
This error occurs because a course has a State Course Code that indicates the course is a CTE course and the provider has not been populated. Resolution...
Fri, Mar 2, 2018 at 2:48 PM
CRSE0122 - Duplicate SEIDS Submitted for the Same Course Section.
This error occurs because a section or teacher record has the same SEID assigned multiple times.  This can occur if the Staff ID/Teacher Number and the mult...
Wed, Mar 7, 2018 at 4:51 PM
CRSE0124 - Invalid UC/CSU Approved Indicator
This error occurs because either the UC/CSU A-G fields are incorrectly populated or the CBEDS Course Code is incorrectly populated. Resolution: Certain...
Wed, Mar 7, 2018 at 4:56 PM
CRSE0130 - Missing Course Section Record for Multiple Teacher Code
This error occurs because the teacher data is not properly populated in the Teacher table (elementary) or the section (secondary) for multiple teachers. ...
Mon, Mar 12, 2018 at 10:57 AM
CRSE0131 - Missing Language of Instruction Code
This error occurs if the Language of Instruction Code (LI) is missing when Education Service Code (ESR) is reported as Primary Language and ELD and/or SDAIE...
Fri, Mar 2, 2018 at 4:37 PM
CRSE0132 - Invalid Language of Instruction Code
The error occurs because a Language of Instruction code was populated with "00" (English) or "37" (Sign Language) erroneously. Resol...
Fri, Mar 2, 2018 at 11:33 AM
CRSE0133 - Missing CTE Course Provider Code
This error occurs because a course has a State Course Code that indicates the course is a CTE course and the provider has not been populated. Resolution...
Fri, Mar 2, 2018 at 2:49 PM
CRSE0135 - Invalid SEID in Course Section Record
This error occurs because an invalid SEID was populated in the Staff table. Resolution: The SEID populated on a staff record is, most likely, incorrect...
Fri, Mar 2, 2018 at 2:56 PM
CRSE0220 - Staff Demographic Record Missing for SEID ##########
This error typically occurs because a Course Enrollment (CRSE) file was submitted prior to posting an error-free, complete Staff Demographics (SDEM) file or...
Fri, Mar 2, 2018 at 4:22 PM
CRSE0223 - Missing English Learner Instructional Strategy Code
This error occurs because a section was submitted with being properly populated. Resolution: When populating the Education Service (ESR) field, the Ins...
Fri, Mar 2, 2018 at 4:35 PM
CRSE0224 - Missing Education Service Code
This error occurs because a section was submitted with being properly populated. Resolution: When populating the Instructional Strategy (INS) field, th...
Fri, Mar 2, 2018 at 4:43 PM
CRSE0298 - Course Content Code 154 is Not Valid for this Course
This error typically occurs because a CTE course has been submitted, but the CALPADS course code (formerly CBEDS number) is not in the CTE course number ran...
Fri, Mar 2, 2018 at 10:24 AM
GERR0001 - Required Field Missing
This error occurs because a required field is missing data. Resolution:  CALPADS will list the missing data field on fatal errors list.  Popula...
Thu, Dec 1, 2016 at 5:22 PM
GERR0002 - Value Not Found in Reference Set
This error occurs because a code submitted was not a valid code in the CALPADS Code Sets. Resolution:  Use the Code Translations tab in CALPADS Extracts...
Tue, Mar 13, 2018 at 4:24 PM
GERR0005 - LEA Does Not Have Ownership to Make the Update
This error occurs because the student's SINF effective start or end date does not align with the student's enrollment date. Resolution:  Co...
Fri, Jul 7, 2017 at 9:14 AM
SASS0118 - Staff Job Classification FTE Percentage Less Than 1 or Employee on Leave Percentage Greater Than 0
This error occurs because the "FTE %" fields in Aeries and CALPADS are out of "100", not "1".  The system is validating to mak...
Wed, Mar 14, 2018 at 8:58 AM
SASS0119 - Staff Job Classification FTE Percentage Greater Than or Equal to 200
This error occurs because the staff member has too many Staff Assignments (STJ) records or multiple staff records are assigned the same SEID. Resolution...
Wed, Mar 14, 2018 at 8:57 AM
SASS0120 - Missing Non Classroom Based Job Assignment Code
This error occurs because Job Classifications 10, 11, and 25 require at least one "Non‐Classroom Based Job Assignment Code". Resolution: Veri...
Wed, Mar 14, 2018 at 9:27 AM
SASS0121 - Missing Staff Demographic Record
This error occurs because the Staff Assignments (SASS) extract file was submitted prior to the Staff Demographics (SDEM) extract file.  This error can also ...
Wed, Mar 14, 2018 at 9:44 AM
SASS0197 - Mismatch of SEID Demographics
This error occurs because, in the latest Staff Demographics (SDEM) extract file, the Staff Gender Code and Staff Date of Birth Year must equal existing ODS ...
Wed, Mar 14, 2018 at 10:31 AM
SASS0219 - Invalid Non Classroom Based Job Assignment Code and Staff Job Classification Code Combination Values
This error occurs because the Staff Job Classification Code and Non Classroom Based Job Assignment Code are not a valid combination as defined in the CALPAD...
Tue, Jan 2, 2018 at 11:58 AM
SCSC0139 - Missing Course Section Record
This error occurs because students are being reported to CALPADS as having completed a course/section that was not included in the course extract. Resol...
Fri, Mar 2, 2018 at 11:19 AM
SCSE0129 - Missing Course Section Record
This error occurs because either the SCSE file was posted prior to submitting the CRSE file or teacher records exist with missing Staff IDs (TCH.ID) or SEID...
Thu, Mar 1, 2018 at 4:46 PM
SCSE0139 - Missing Course Section Record
This error occurs because students are being reported to CALPADS as having completed a course/section that was not included in the course extract. Re...
Tue, May 1, 2018 at 10:50 AM
SDEM0106 - Invalid SEID
This error occurs because The SEID populated for the given Aeries Staff ID is not valid. Resolution: If the SEID this error is referring to is "99...
Mon, Mar 12, 2018 at 7:57 AM
SDEM0107 - Invalid Staff Age
This error occurs because the wrong staff birth date has been populated in Aeries. Resolution: Contact Human Resources and update the birth date field ...
Mon, Mar 12, 2018 at 8:00 AM
SDEM0109 - Invalid Staff Ethnicity Missing Indicator and Staff Hispanic Ethnicity Indicator Combination
This error occurs because the correct values were not populated on the Other Options tab.  Also, see FAQ - What Should be Entered if the Race and/or Ethnici...
Mon, Mar 12, 2018 at 8:20 AM
SDEM0110 - Invalid Staff Race Missing Indicator and Staff Race Code Combination
This error occurs because the correct values were not populated on the Other Options tab.  Also, see FAQ - What Should be Entered if the Race and/or Ethnici...
Mon, Mar 12, 2018 at 8:20 AM
SDEM0196 - Mismatch of SEID Demographics for Staff Information Update
This error occurs because the Staff Gender or Date of Birth Year in Aeries does not match the data in CALPADS. Resolution: This could have been caused ...
Mon, Mar 12, 2018 at 9:33 AM
SDIS0245 - Summer School Discipline: Student Not Enrolled on Disciplinary Incident Occurrence Date
This error occurs because the discipline incident date occurred after the student's enrollment exit date or the end of the school calendar date. Re...
Mon, May 14, 2018 at 3:26 PM
SDIS0293 - Invalid Incident Disciplinary Action Duration Days and Disciplinary Action Modification Category Code Combination
This error occurs because students were reported as Suspended or Expelled with zero (0) Incident Disciplinary Action Duration Days.   If zero days are being...
Sun, Jul 9, 2017 at 3:56 PM
SDIS0297 - Suspensions and 48900(k) and Grade TK - 3
This error occurs because students in Transitional Kindergarten through Grade 3 have been suspended with Ed Code 48900(k) - Disruptive Defiance. Resolut...
Wed, Jun 21, 2017 at 11:46 PM
SENR0001 - Invalid Submitter
This error occurs because the CDS codes submitted in the extract file are incorrect. Resolution: CALPADS verifies that the person submitting the file o...
Wed, Mar 14, 2018 at 8:27 AM
SENR0004 - Missing NPS School
This error occurs because a special needs student is attending a non-public school and the school code is missing.   Resolution:  Populate the NPS Schoo...
Wed, Mar 14, 2018 at 8:29 AM
SENR0009 - Invalid Characters in Field
This error occurs because there is a non-alpha character in a field, typically a name or parent/guardian field.   Resolution:  The field must only ...
Wed, Nov 23, 2016 at 10:40 AM
SENR0015 - Missing Exit Date
This error occurs because a date or an exit reason is missing from a student's withdrawal record. Resolution:  Confirm that your data is accurate. ...
Wed, Mar 14, 2018 at 8:30 AM
SENR0018 - Invalid Exit Date for the Submitted Exit Reason
This error occurs because the exit date is less than the enrollment start date.   Resolution:  Confirm the correct date was entered.  Check the school a...
Wed, Mar 14, 2018 at 8:31 AM
SENR0019 - Enrollment Exit Date Greater than Current Date Plus 30 Days
This error occurs because the exit date is 30 days or more beyond the current date.   Resolution:  You cannot withdraw a student more than 30 days...
Wed, Nov 23, 2016 at 11:06 AM
SENR0021 - Duplicate Records with Status of Graduate
This error occurs because the student already has a graduate status record posted.   Resolution:  Check the Completion Status code and confirm that the ...
Tue, Mar 13, 2018 at 4:20 PM
SENR0022 - Invalid Exit Reason and Completion Status Combination
This error occurs because the exit reason and completion status code must be a valid combination.   Resolution:  For any student with a Grad Status...
Wed, Nov 23, 2016 at 11:38 AM
SENR0024 - Reenrolling Graduate Within LEA
This error occurs because a student must not have a subsequent enrollment record following an enrollment record with a Student School Completion Status Code...
Tue, Mar 13, 2018 at 4:19 PM
SENR0027 - Multiple Primary Enrollments within LEA
This error occurs because a student's primary enrollment cannot overlap another primary enrollment within the same LEA. Resolution:  This error ...
Wed, Nov 23, 2016 at 12:01 PM
SENR0031 - Missing Met UC/CSU Indicator
This error occurs when the UC/CSU Indicator is missing for a student. Resolution: In Aeries at the school site level, navigate to the Calculate College...
Mon, Mar 12, 2018 at 3:36 PM
SENR0167 - Invalid Start Date with R Transaction
This error occurs because the submitted extract has enrollment data from the prior calendar year.  Each new year begins on July 1st. Resolution: Verify...
Tue, Mar 13, 2018 at 2:28 PM
SENR0178 - Start Date Mismatch
This error occurs because a student's enrollment data in Aeries conflicts with the enrollment data in CALPADS. Resolution: Confirm enrollment data...
Tue, Mar 13, 2018 at 3:08 PM
SENR0187 - Short Term Enrollment Period Must Be 30 Days or Less
This error occurs because the enrollment period submitted for a short-term enrollment is greater than 30 days. Resolution: Verify the Start and End Dat...
Tue, Mar 13, 2018 at 3:36 PM
SINF0053 - Missing Residential Address Zip Code
This error occurs because there is missing address data for the student. Resolution: The SINF extract is pulling data for the current calendar year.  N...
Fri, Mar 2, 2018 at 10:22 AM
SINF0058 - Missing Student Initial US School Enrollment Date
This error occurs because the LAC.USS field is blank in Language Assessment:  Student Data/Programs/Language Assessment.   Resolution: Students bor...
Tue, Nov 22, 2016 at 10:49 PM
SINF0061 - Missing Enrolled in US School Less Than Three Cumulative Years Indicator
This error occurs because a student, not born in the United States of America or Puerto Rico, has been enrolled in a US school less than three cumulative y...
Mon, Mar 12, 2018 at 3:21 PM
SINF0066 - Effective End Date Less Than Effective Start Date
This error occurs because the record's effective end date must be greater than or equal to the record's start date.   Resolution:  Check ...
Tue, Nov 29, 2016 at 4:03 PM
SINF0068 - Mismatch of SSID Demographics for Student Information Update
This error occurs because the student data that is being sent to CALPADS doesn't match the data that CALPADS already has.   Resolution:  Determine ...
Mon, Mar 12, 2018 at 3:25 PM
SPRG0070 - Overlapping Program Records
This error occurs because the student already has an existing/matching overlapping Participating Educational Program record in CALPADS for a previous year ...
Wed, May 16, 2018 at 9:32 AM
SPRG0075 - Education Program Membership End Date Less Than Education Program Membership Start Date
This error occurs because there could be incorrect dates in the school calendar (DAY Table) or the wrong date was inputted for the program record during whe...
Mon, Mar 12, 2018 at 3:03 PM
SPRG0081 - Missing Education Service Code
This error occurs because the student's Title 1 program record is missing the Education Service Code.   Resolution:  If the student is rec...
Thu, Dec 1, 2016 at 4:48 PM
SPRG0082 - Invalid Education Service Code
This error occurs because the student's Title 1 program record is being submitted with an invalid Education Service Code.   Resolution:  If th...
Thu, Dec 1, 2016 at 4:54 PM
SPRG0083 - Missing California Partnership Academy ID
This error occurs because the California Partnership ID has not been populated for a student in a California Partnership Academy.   Resolution:  If...
Thu, Dec 1, 2016 at 5:03 PM
SPRG0084 - Missing Migrant Student ID
This error occurs because the Migrant ID has not been populated.   Resolution:  Populate the Migrant ID field located in the Secondary Stu Data table ...
Tue, Jan 2, 2018 at 2:56 PM
SPRG0085 - Missing Primary Disability Code
This error occurs because the Primary Disability Code has not been populated:  Student Data/Programs/Special Education.   Resolution:  Populate the Primar...
Mon, Dec 12, 2016 at 4:52 PM
SPRG0087 - Missing District of Special Education Accountability
This error occurs because the District of Special Education Accountability Code has not been populated:  Student Data/Programs/Special Education.   Resol...
Mon, Dec 12, 2016 at 5:04 PM
SPRG0254 - Invalid NSLP Program Record
This error occurs because a student can only have one open National School Lunch Program record. Resolution: You cannot edit this record at CALPADS (ch...
Tue, Aug 15, 2017 at 8:45 PM