Attendance is reconciled at the end of each attendance reporting month.  The attendance reports are verified and sent to the district office for ADA reporting (P1 and P2).  Aeries provides several reports to assist in the monthly attendance reconciliation process.  To ensure that attendance is accurately reported, the following practices are recommended:

  • Run the Students with Unverified Absences Report (all day code) and, if applicable, Students with Unverified Period Absences Report.  Unverified absences need to be verified and reported as excused or unexcused.
  • If Electronic Signatures not been obtained by the district, each teacher must sign a Weekly Attendance Report for each week in the attendance month.  Verify that each report is signed by the teacher.
  • Run the Attendance Audit Listing Report to address and resolve any possible attendance issues.
  • If using a master schedule and period attendance, run the Course Attendance Audit Report to address and resolve any possible attendance and enrollment issues with student scheduling (CAR).
  • If using a master schedule and period attendance, include any Single Period Absence Reports verifying attendance anomalies from the Period Absence Audit Report.
  • Verify any Independent Study Contracts.  
    • Confirm contracts are signed.
    • Confirm contracts are complete and student work is included.
    • Confirm the start and end dates on the contract match the dates entered on the student's attendance.  
    • Confirm the start and end dates on the contract match the program dates entered in Attendance Enrollment.
  • Run the Gain and Loss Report to verify new and withdrawn students.
  • Confirm the start and end dates on any student program changes (special education, concurrent enrollment, etc.) in Attendance Enrollment.
  • Run the Monthly Attendance Report.  This is a summary of each teacher's attendance by program for the attendance month.
  • Run the Monthly Attendance Summary Report.  This is a summary of grade and program totals for the attendance month.
  • After the district office verifies and applies the attendance totals towards ADA reporting, Lock the Attendance Month to ensure the integrity of the attendance data.  Summary reports are cumulative.  If a change is made in a prior attendance month, all subsequent attendance monthly reports must be rerun to update the year-to-date totals.