CALPADS FAQs

CALPADS Queries
This is a collection of queries related to CALPADS that have been obtained from various sources. These queries are being provided here for the convenience o...
Fri, Mar 12, 2021 at 5:06 PM
Common Acronyms
The chart below provides a listing of common acronyms and their descriptions. Acronym or Other Abbreviation Description AP Advanced Placement AY...
Mon, Jul 19, 2021 at 7:32 PM
CALPADS Submissions Chart Guide
The CALPADS Extract Chart Guide provides an overview of the various extracts available in Aeries that are used for CALPADS reporting.  Additional s...
Mon, Jul 19, 2021 at 7:24 PM
CALPADS Status Clarifications: Post Secondary Survey, Adult Age Students, Work-Based Learning
There have been many recent changes to CALPADS processing and extracts and several fields have been renamed and repurposed. Here is an attempt to provide so...
Thu, May 13, 2021 at 7:38 AM
Reconciliation FAQs
What is the reconciliation?  Which reconciliation approach should be used? How often should an ODS Reconciliation/Audit Process be run? Many records were ...
Fri, Mar 12, 2021 at 1:50 PM
EOY 1 FAQs
In what order should EOY Files be Submitted? What are College Credit and Articulation Courses? Why are zero (0) records in the Course Completion/Staff Dem...
Wed, Jun 30, 2021 at 6:16 PM
EOY 2 FAQs
How does a district report matriculating students to CALPADS?  How are the Golden State Seal Merit Award and the State Seal fo Biliteracy reported to CALPA...
Fri, Mar 12, 2021 at 4:30 PM
EOY 2: CALPADS Student Withdrawal Data Population Chart
This document describes how to populate data in Aeries depending on the various circumstances that students withdraw from a school or district. Following th...
Fri, Mar 5, 2021 at 12:27 PM
EOY 3 FAQs
How are Suspension Days Reported in the STAS file? Are Home/Hospital Students reported in the STAS file? Procedures on how to report Exempt Students in th...
Tue, Jan 19, 2021 at 12:06 PM
Fall 1 FAQs
Does a District need to work from a "snapshot" of the database for Fall 1 Information Day? A backup of the data is not needed.  However if a dis...
Fri, Mar 12, 2021 at 1:56 PM
Fall 2 FAQs
Can classified employees be included in the staff table (STF)?  Should the staff table contain certificated employees only? How is the local mapping to the...
Fri, Mar 12, 2021 at 2:02 PM
SELA FAQs
What Language Fluency Code (STU.LF) should be used for preschool students? During the SSID import, what are the English Language Acquisition Status Code (E...
Wed, Jan 20, 2021 at 8:03 AM
SENR FAQs
Does a District need to obtain SSIDs for Pre-Kindergarten Students (Infants, Toddlers, Preschoolers) or Private School Students who are pending a Special E...
Fri, May 28, 2021 at 5:18 PM
SINF FAQs
How do we correct fatal errors due to data entry errors submitted through the SINF extract? The Log Details (LGD) page is Aeries can be used to remove or e...
Tue, May 11, 2021 at 8:20 AM
SPRG FAQs
What are the new LIP - Language Instruction Codes?  What should the start date be for the LIP Instruction Codes?  Why is CALPADS not reflecting our progr...
Fri, Jul 2, 2021 at 12:29 PM
SPRG: CALPADS Special Programs Chart
For detailed information on populating and managing program records in Aeries, see:  Special Programs Note:  A change to the SPRG extract on May 2018 sh...
Tue, Jul 13, 2021 at 5:01 PM
SPRG: CALPADS Decision Chart Guide for NSLP/FRE Management in Aeries
The FRE table is a multi-record table and needs to be managed carefully.  If there is more than one record, the proper Eligibility Start and End Date must...
Fri, Mar 12, 2021 at 4:18 PM
SPRG: Using Excel to validate district subgroups that are not matching the CALPADS Report 1.1 Enrollment Primary Status by Subgroups?
If the district student program enrollment counts do not match CALPADS, then a district must determine the cause of the difference?  Although a district may...
Fri, Mar 12, 2021 at 3:52 PM
STAS FAQs
If a student is enrolled in Home/Hospital or a Non-Public School (NPS) require to have attendance data submitted to CALPADS?  CALPADS will expect STAS data...
Thu, Apr 29, 2021 at 10:35 AM