CALPADS FAQs
This is a collection of queries related to CALPADS that have been obtained from various sources. These queries are being provided here for the convenience o...
Wed, Dec 19, 2018 at 9:31 AM
The chart below provides a listing of common acronyms and their descriptions. Acronym or Other Abbreviation Description AP Advanced Placement AY...
Mon, May 11, 2020 at 7:53 AM
The CALPADS Extract Chart Guide provides an overview of the various extracts available in Aeries that are used for CALPADS reporting. Additional specific i...
Fri, Aug 28, 2020 at 5:55 PM
What is the reconciliation? Which reconciliation approach should be used? How often should an ODS Reconciliation/Audit Process be run? Many records were ...
Tue, Jan 19, 2021 at 12:12 PM
In what order should EOY Files be Submitted? What are College Credit and Articulation Courses? Why are zero (0) records in the Course Completion/Staff Dem...
Tue, Jan 19, 2021 at 12:04 PM
Reporting Matriculating Students to CALPADS How are the Golden State Seal Merit Award and the State Seal of Biliteracy reported to CALPADS? Reportin...
Tue, Jan 19, 2021 at 12:04 PM
This document describes how to populate data in Aeries depending on the various circumstances that students withdraw from a school or district. Following th...
Tue, Jan 19, 2021 at 5:02 PM
How are Suspension Days Reported in the STAS file? Are Home/Hospital Students reported in the STAS file? Procedures on how to report Exempt Students in th...
Tue, Jan 19, 2021 at 12:06 PM
Does a District need to work from a "snapshot" of the database for Fall 1 Information Day? No, a backup of the data is not needed. However if ...
Fri, Jan 15, 2021 at 5:17 PM
Can classified employees be included in the staff table (STF)? Should the staff table contain certificated employees only? How is the local mapping to the ...
Tue, Jan 26, 2021 at 6:50 PM
What Language Fluency Code (STU.LF) should be used for preschool students? During the SSID import, what are the English Language Acquisition Status Code (E...
Wed, Jan 20, 2021 at 8:03 AM
The SELA extract is programmed to skip preschool records. Students in preschool (grade level -2) can be designated as TBD. Based on a student's birth ...
Tue, Jan 19, 2021 at 4:54 PM
These fields indicate a student's English Language Proficiency as last reported to CALPADS. A student's EL designation follows the student and d...
Tue, Dec 11, 2018 at 2:56 PM
Effective for the 2019/2020 school year, districts must acquire Statewide Student Identifiers (SSIDs) and submit data for all Pre-K through Grade 12 student...
Fri, Nov 15, 2019 at 5:23 PM
Beginning with the 2019–20 Fall 1 submission, districts will be able to submit enrollments using a new Student Program (STU.SP) Enrollment Status Code of 50...
Mon, Sep 30, 2019 at 10:14 PM
When creating CALPADS extracts, districts have the option to skip pre-enrolled students from being included in any extracts. This does not affect the SS...
Wed, Jan 3, 2018 at 8:04 AM
The extract from Aeries will automatically translate Grade Level 0 to KN. It will also add the leading zero for Grade Levels 1 through 9. The Code V...
Tue, Dec 11, 2018 at 3:11 PM
Choose any code that is preferred when withdrawing a secondary enrollment within Aeries. For example, if you want to track within the record that the stu...
Thu, Jun 15, 2017 at 7:39 PM
A new page has been added to Aeries to help remove data or edit the date in the Log Details (LGD) table that is used for the SINF file. The CALPA...
Mon, Jun 17, 2019 at 11:22 AM
Confirm that the effective dates in Address History align with your enrollment dates.
Fri, Jul 7, 2017 at 9:13 AM
For detailed information on populating and managing program records in Aeries, see: Special Programs Note: A change to the SPRG extract on May 2018 sh...
Wed, Dec 9, 2020 at 11:51 AM
Effective 2019/2020, the CDE has developed a list of Language Instruction Programs (LIPs) for English Learners. Previously, districts reported English Learn...
Sat, Oct 24, 2020 at 2:30 PM
For the new LIP Instruction Codes, the eligibility start dates needs to be 7/1/2019 or after. Districts will receive the GERR0007 - "Code submitt...
Wed, Dec 2, 2020 at 10:39 AM
If your program data is not uploading correctly to CALPADS, check for the following possible causes: Confirm the correct school number (PGM.SCL) has been...
Mon, Oct 1, 2018 at 9:08 AM
The FRE table is a multi-record table and needs to be managed carefully. If there is more than one record, the proper Eligibility Start and End Date must...
Thu, Mar 12, 2020 at 1:56 PM
If the district student program enrollment counts do not match CALPADS, then a district must determine the cause of the difference? Although a district may...
Mon, Oct 1, 2018 at 9:13 AM
CALPADS only recognizes the "F" (Free) or "R" (Reduced) program codes for Free/Reduced Meals eligibility. If your district uses differ...
Thu, Apr 5, 2018 at 11:28 AM
The Special Education Entry Date (CSE.ED) is always the initial date that a student qualified for Special Education Services (IEP) - regardless if that dat...
Tue, Feb 5, 2019 at 2:26 PM
As of the May 4, 2018 update, the SPRG extract will auto-close all open Participation for Education Program Codes. Students can have one open record from p...
Mon, Oct 1, 2018 at 9:18 AM
Records in the 504 table (FOF) or Program (PGM.CD = 101) table should only be entered for students who qualify for a 504 Accommodation Plan. The CALPADS...
Mon, Mar 2, 2020 at 10:54 AM
A student is considered to be an Armed Forces Family Member if at least one parent is an Armed Forces member, on active duty or serves on full-time National...
Tue, Jan 2, 2018 at 1:48 PM
As part of the new accountability requirements under the Every Student Succeeds Act (ESSA), the U.S. Department of Education is requiring LEAs to identify s...
Wed, Jan 3, 2018 at 2:26 PM
CALPADS will expect STAS data for all students in grades K-12, including Transitional Kindergarten (TK) student who have primary or short-term enrollments. ...
Thu, Dec 6, 2018 at 2:31 PM