Flex Scheduling is the future of scheduling for all Aeries customers.  Flex Scheduling allows the ability to have unlimited numbers of class periods and multiple staff to any section.  



Why should we switch to Flex Scheduling?

Is there a fee associated with using Flex Scheduling?   

What if we don't need overlapping periods or something creative, should we still use Flex Scheduling?   

Does Flex Scheduling support multiple start times and bell schedules for grade levels during the day?

Can we plan to use Flex Scheduling for next year, even if we didn't use Flex Scheduling this year?   

What will be different if we transition to Flex Scheduling?   

How can we learn more about Flex Scheduling?   

How can we get training on implementing Flex Scheduling?  



Why should we switch to Flex Scheduling?

Flex Scheduling provides a creative way to build a Master Schedule.  Districts are no longer limited to ten designated periods in a day.  Features of Flex Scheduling include:

  • Unlimited number of class periods
  • Overlapping starting times for classes
  • Highly flexible and configurable Class Calendars
  • Grade level class scheduling
  • Highly manageable section assignments for teachers and school staff
  • Attendance is associated to each section and the designated meeting time and day
  • Fewer limitations on a Master Schedule



Is there a fee associated with using Flex Scheduling?  

There is no charge for using Flex Scheduling.  We are encouraging all districts to transition to Flex Scheduling by the 2022/2023, but there will still be support for traditional scheduling after that time frame. However, all training, webinars and documentation will be transitioned to the Flex Scheduling option.  It is possible to set up Flex Scheduling in a sandbox environment for your district in order to 'test-drive' it and see all the benefits it will offer you as far as flexibility. 



What if we don't need overlapping periods or creative scheduling, should we still use Flex Scheduling? 

Flex Scheduling will eventually be the Aeries scheduling process, so we encourage everyone to begin now to learn about it and make plans to transition. Although we will support traditional scheduling in the 2022/2023 school year, we will at some point transition fully over to Flex Scheduling. With Flex Scheduling, periods can be created and class meeting times established.  Even if there are no changes to a current Master Schedule setup, schools should transition to Flex Scheduling and build the same basic configurations with Flex Periods and a Class Calendar.  



Does Flex Scheduling support multiple start times and bell schedules for grade levels during the school day? 

Flex Scheduling was designed to support varied grade-level periods and creative scheduling practices.  Flex periods can be created for each grade level and assigned to the designated sections for the corresponding grade level.  



Can we plan to use Flex Scheduling for next year if we didn't use Flex Scheduling this year? 

Flex Scheduling for the next school year can be initiated this year in the Scheduling Master Schedule setup process. 

  • If the Scheduling Master Schedule (SMS) is newly created each year, use the Use Flex Scheduling for Next Year option on the Scheduling Setup page to begin building a master schedule.  All of the SMS Board functionality is available for Flex Scheduling.



  • If the Scheduling Master Schedule (SMS) is copied from the current Master Schedule (MST), use the Scheduling students into classes for the next school year, using their grade level next year option on the Scheduling Setup page to begin building a master schedule.  After copying over the MST, contact Aeries Support so that the SMS can be converted for Flex Scheduling.



What will be different if we transition to Flex Scheduling?  

Several pages will display differently and pull data from different tables:

  • Flex Periods are created and assigned on a section - standard ten periods will no longer be available
  • Flex Periods will display as periods or time slots on the sections and Classes page  
  • Class Calendars determine class meeting days - days of the week no longer display on the section
  • Alternative bell schedules (minimum days, assembly day, etc.) are configured on the Flex Period
  • Class Calendars and Flex Periods determine when a class meets - the Block Schedule Calendar is no longer available
  • Teachers will be assigned to sections from the district-wide Staff (STF) table instead of the school-specific Teacher (TCH) table  
  • Section Staff lists assigned staff and associated permissions (Grade Reporting, Gradebook, Attendance, etc.) 
  • The SMS Board displays time slots to allow for viewing overlapping periods - traditional periods will no longer display






How can we learn more about Flex Scheduling?   

Aeries Support has detailed documentation for Flex Scheduling.



How can we get training on implementing Flex Scheduling?  

The Training Department has a comprehensive plan to support districts as they transition to Flex Scheduling.  Please email training@aeries.com for additional information.