Class Calendars are a feature that allows adding multiple calendars to later assign to multiple sections. The Class Calendar records can be customized to use specific days of the week while accounting for school holidays as stored in the DAY table. Future Academic Year records can also be added with generic dates when scheduling for next year.
Users who will be adding, modifying, and deleting Class Calendars will need full rights to table CCL. The Class Calendar Details (CCD) table will inherit the security assigned to CCL and will not be visible on the Security page.
NOTE: Prior to creating Class Calendars, the school Calendar and a "Year" Term must exist in the current year.
To access the Class Calendars page, filter by Flex or navigate to Attendance Accounting > Configurations > Class Calendars.
Creating a Class Calendar
Click on the Add New Record button and add the following fields:
- Academic Year - A drop-down selection displaying the prior year, current year, and next year.
- Short Title - Input field that will display on the section in MST and SMS. (Cannot be blank)
- Description - Input field for additional information about the calendar. (Optional)
Once the Class Calendar is created, the bottom half of the screen will display the dates from the school calendar.
Click on Edit Calendar to activate the calendar dates, select or deselect individual dates to add or remove from the class calendar, then click on Disable Editing to lock the dates.
The Mark Select Dates button will allow mass selecting of days of the week for a specific date range as desired.
The 'Skip no-school days' option will ignore Holidays as defined on the school calendar.
In this example, the days marked are Monday, Wednesday, and Friday with the starting date of 08/12/2019 and the ending date of 05/29/2020 skipping the school holidays. After clicking the Add Dates button, the selected calendar dates will highlight in green. Click on Close when done.
The Remove Dates button will deselect many dates based on the days selected while honoring the Skip no-school days check box.
Adding Class Calendars for Next Year
When adding a new Class Calendar record for the next Academic Year, the Mass Select Dates pop-up will load automatically and default the date ranges to July 1 - June 30 of that following Academic Year. This is required to facilitate scheduling conflicts that occur while scheduling for next year in the current year database.
Dates do not have to be exact and can be changed at a later date including in the new year database after the rollover.
The "Skip no-school days" checkbox will be hidden because it does not apply since there is no future school calendar (DAY table) available.
Once dates have been populated, the dates will display and the Class Calendar record will be available to assign to sections in the Scheduling Master while scheduling for next year.