The Other Options tab on the CALPADS Extracts tab will display various options that MUST be verified before creating extracts.  Many of the user options saved by the client version will be translated to the web, but we suggest they are verified them before running any of the available processes.

The following options are available on the Other Options tab.

  • “Short Term Enrollment” field - this is normally STU.SP, but for Court or Juvenile Facilities, this can be a User Code field.
  • “Race Intentionally Left Blank” Code – code value y created for the Race "Declined to State/Unknown".

  • Independent Charter School? – reporting requirements are slightly different for Independent Charter Schools.  Set this option for a Charter School submitting data to CALPADS independent of your chartering district.
  • Pull County-District Code from School LOC records? Option to extract the County-District Code for the district from the school records in LOC being extracted. This option should be used by "Combo-Districts": districts where there are multiple districts managed in the same Aeries database.
  • Do Not Change Exit Reasons to E450 if Student is in Grade 6 or Lower - When this option is selected, the actual exit reason will be extract in the SENR file.  Without the option, all students in grades 6 or lower extract with exit reason of E450.

  • Golden State Seal and Seal of Biliteracy – Options to indicate the Activity Code (ACT.CD) used for Golden State Seal and Seal of Biliteracy tests.  The options are used for the SENR file.  Multiple codes can be selected.

  • STU.TG Values to Skip and STU.SP Values to Skip–Allows the extract to skip a STU record in your system that you don't want to send to CALPADS.  These students must be flagged with either a STU.TG or STU.SP value so they will be skipped by the extract.

  • STU.SP Values for STAS Exempt – Used to indicate the Student Program (STU.SP) tag for exempt students.  This option will be used for the Student Absence Summary File (STAS).  Multiple codes can be selected.  See following link for more information CALPADS STAS File - Other Options

  • SENR Indicators (grades 9-12) - The following options are used for the SENR file.  These new indicators will not be extracted until CALPADS changes the file layout on May 7, 2019.  Codes can be added to the Code table and the fields below can be populated now in preparation for the new layout.  For each indicator, select the Table and Code Value.  
    • 1.34 Post Secondary/Transition Status Indicator -  This indicator applies to Special Education students over the age of 17.  A student can be tagged with this indicator by using either of of the following Special Education fields.  The new fields display on the Special Education (New) page as of the 4/11/2019 update.  The fields also display on the Special Education (Old) page on the Transition Information tab.
      • Post-Secondary Program (CSE.PSP) - Code 310 - Vocational or Technical School (Certificated Program)
      • Post-Secondary Employed  (CSE.PSE) - Code 10 - Yes
    • The following indicators will pull from the Career Pathways Outcomes Code (CPO.OC) or the Activities (ACT.CD) table.  Codes can be added to the CPO or the ACT table and can be populated now in preparation for the new SENR layout. 
      • 1.35     Workforce  Readiness (Strategic Skills) Certificate Program Completion Indicator

      • 1.36      Food Handler Certification Program Completion Indicator

      • 1.37     Pre-Apprenticeship Certification Program Completion Indicator

      • 1.38     Pre-Apprenticeship Program (non-certified)  Completion Indicator

      • 1.39     State or Federal Job Program Completion Indicator

Below is an example of the SENR Indicators after Table and Code Values have been selected and new codes have been added to the COD table:

Note:  Both Career Pathways Outcomes Code (CPO.OC) or the Activities (ACT.CD) can be used within a district, however, only a single table should be used for an individual student.  The student should have a CPO record OR an ACT indicator record.  They should never have both.  EX:  A student is not in a Career Pathway but is earning a certificate, the ACT table can be used.

Click on the Save button after selecting the options.