Adding Students

Adding Photos

The Student Demographics page is utilized to add, update and display demographic information for each student enrolled at a school site. This page is also used to add or transfer students to the current school. Importing students from Aeries Online Enrollment is also handled from this page.

Adding Students

To add a New Student, click the mouse on the Add button. A search form will display to locate a student by typing in a student's last name and first name, Student ID number or birth date. Type the information into the field selected. Click the mouse on the Search button.

Note: It is important to do a thorough search for existing students before adding a new student. The student may have attended in the past and this gives the opportunity to match to existing records.

If no existing student is found, click Student Not Found, and you have the opportunity to search for a sibling. When searching for a sibling, this gives the opportunity to copy over some common data such as Contacts, and also automatically links the siblings together via their family key.

After adding the student, they will be assigned an ID Number and will have been added to the current school.

Once the student has been added, they may be assigned the appropriate status including Pre-Enrolled, Inactive, etc. Note: Status codes are configured by the District from the Code Table.

Adding Photos

To add or update a student photo using the Demographics form, select from the icons adjacent to the student’s photograph.

Selecting the camera icon will open the following form.

Selecting the Take Picture icon will utilize your computer’s web camera to display the captured photograph under the Live Video heading on the form. Selecting Save Picture will store the image shown under Live Video to the Aeries database for the current student. 

Selecting the pencil icon will allow you to update an existing photograph for the current student  by browsing to an existing image file. 

Note: The Chrome web browser will not permit adding or updating a student’s photo using the Demographics form unless Aeries is utilizing a valid SSL connection. If you have questions regarding Aeries and your school’s use of SSL, please contact your school’s Aeries Administrator.