The Define Required Fields page allows a district to define for a list of fields that can be flagged as required when adding or modifying a record. This will ensure that a record is not added or updated if data is not entered into these fields. The Define Custom Captions page allows the changing of the User field label names.
Note: The Define Required Fields page can be accessed from a school but the rules apply to all schools in the district.
The Define Required Fields page is easy to use. Evaluation of the field and data type must take place prior to setup. Notice to the right there are two columns, Low Value and High Value. These fields only apply to numeric fields. If these two fields are utilized, the values entered into the fields on the form will be RESTRICTED to only these values. That means that no value outside that range will be allowed in those fields.
The following tables are currently supported:
- Assertive Discipline (ADS)
- Disposition - Dispositions (DSP)
- Disposition - Expulsions (EXP)
- Emergency Contacts (CON)
- Course Data (CRS)
- Demographics (STU)
- Free and Reduced (FRE)
- GATE (GTE)
- GATE Referrals (GTR)
- Immunizations (IMM)
- Interventions (INV)
- Language Assessment Form (LAC)
- Lockers (LKR)
- Master Schedule (MST)
- Retentions (RET)
- Scheduling Master Schedule (SMS)
- School Options (LOC)
- Secondary Stu Data (SSD)
- Special Education (CSE)
- Teacher Data and Teacher Data (Elementary Classes) (TCH)
Select the Table for the Required Fields
Click the mouse in the Required check box to the right of the field and a check mark will display.
Enter the Low Value and press Tab. Enter the High Value and continue selecting the fields to be flagged as required. Note: If the Low Value is changed to something higher than zero, then zero will be restricted from being added to this field.
These fields now display with a turquoise background when this form is accessed. This is an indication to the user that data MUST be entered into these fields. Aeries will not allow a record to be added or updated unless this data is entered.
If information is not entered into these fields or data is entered that does not meet the Low/High Values a message will display. The following is an example of a message that would display if the Gender field is not entered.
And if the value entered is not within the range specified, you will receive an error message.
After you click the mouse on the OK button the cursor will display back in the required field and will not let you continue with adding or updating this record until this information has been entered.