1. What will you assess? – Definitions (Indicators)

    • Tests
    • Attendance
    • Grades
    • Field Values
    • Programs
  2. How will you measure? – Label Layout

    • Rubrics
    • Counts
    • Status
  3. What do you want students to achieve?

    • Thresholds
    • Early Warning Values
  4. What populations do you want to disaggregate? 

    • Subgroups
    • Definitions (Indicators)
  5. How will you see the results?

    • Summary Tab  - Gives the Big Picture
      • List of percentage breakouts for each definition (Indicator)
      • Listed by school and grade
    • Analysis Indicator Qualifications - Individual Student Results
      • Overall Early Warning Values
      • Indicators, Dates, Results, Color Codes, Indicator Qualifying Value, Early Warning values for the indicator
    • Dashboards - Aeries Analytics – allows you to define unique ways of looking at the data

Aeries Analytics Definitions (Indicators)

Analytics Definitions – Navigate to Aeries Analytics > Configs/Functions > Item Definitions

Allows creation of indicators, early warning values, thresholds, subgroups, label layouts (performance bands), and watch lists to help analyze the data.

1. What will you assess?

  • Definition - Example: Test – SBAC ELA

Analytics Indicator page

2.  How will you measure?

  • Use Label Layouts to change or add new layouts (performance bands, rubrics)
  • Can assign colors to the rubric levels
  • Example:  SBAC Performance Levels Label Layout

Analytics Label Layouts page

3.   What do you want students to achieve?

  • Threshold  
    • Define the rubric value ranges of the label layouts
    • Identify the early warning values assigned to each performance band
    • Example: SBAC ELA Most Recent Score Definition with Thresholds and Early Warning Values

Analytics Threshold tab

4. What populations do you want to disaggregate?

  • Use the Student Sub Groups tab

Analytics Student Sub Groups tab

  • Use Thresholds for the Analytic Definition
    • Field Value example:  English Language Status

Analytics Indicator Threshold - Field Value example

  • Program Participation example: Students on 504 Plans

Analytics Indicator Threshold - Program Participation example

Summary Tab and Aeries Analytics Indicator Qualifications


5.   How will you see results?

  • Summary Data tab– shows overall results for each definition (indicator) in percentages by school, based on label layout

Analytics Summary Data tab

  • Student Indicator Details shows individual student results
    • This page shows the total early warning points, each indicator (definition), the date of the update for the indicator, each qualifying value, and early warning points assigned to each indicator
    • Can display for a single date
    • Has options to Show LCAP and Only show Early Warning Indicators
    • Updates every night

Analytics Student Indicator Details page

Aeries Analytics Dashboards

Unique Ways to View and Interpret the Data

Analytics Dashboard - SBAC ELA page


  1. Decide on and create all definitions (indicators).  Possibilities are:
    • Tests and Subgroups for each
      • All Parts of ELPAC
      • SBAC ELA and Math
      • CAASPP Interim Assessments
      • College Tests - AP, SAT, PSAT
      • Benchmarks, etc.
    • Grades from Gradebook, Report Cards or Transcript for a subject area
    • Graduation Requirements (i.e., credits completed) for a subject area
    • CCI (College Career Indicator)
    • Attendance Percentages and Thresholds
    • Programs – 504, Gate, Migrant, etc
    • Field Values and Field Value Ranges – EL Status, Gender, User Codes, etc
    • Counts – Discipline Violation, Discipline Disposition and Intervention counts
  1. Discuss how you want to see the data in terms of charts, lists, graphs
  2. Create Dashboards
  3. Run reports
  4. Create Supplemental Attendance records and/or Intervention records
  5. Review the data
  6. Modify curriculum
  7. Repeat the process


Collect the Data

  1. Enter all definitions in Aeries Analytics Item Definitions
  2. Update the indicators – can be set to update nightly
  3. Create Dashboard Items to view the results in different formats
    • Analysis Definitions tell us what we are analyzing
    • Dashboard Items tell us how we are looking at the definition.
    • In this example, the Current Gradebook Grade definition is used to create a benchmark item that will show in the dashboard as a pie chart showing percentages of students scoring within each performance band, broken out by school for all levels and grades.
    • We might look at one definition in more than one way – creating several dashboard items from one definition.

4. View the Dashboard – Select the appropriate dashboard from the list on the left side of the Analytics Dashboard page.

Analytics Dashboard - Current Gradebook Overview page