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Enrollment Data Management

This document will the various areas where enrollment needs to be managed in Aeries, including: start of school year, exit reasons, graduates, no shows and summer withdrawals.

School Startup Task Chart
Task Additional Information and Documentation Links Confirm School Options Attendance Options Chart School Options Setup Update the Teacher Table ...
Wed, Aug 8, 2018 at 8:48 AM
Enrollment Data Management School Start Up
There are different areas within Aeries that will assist districts with their data management regarding the enrollment process.   Enrolling and withdrawing ...
Mon, Jul 30, 2018 at 4:58 PM
Enrollment Data Management Enrollment Process
The enrollment process has always been important for your district personnel to perform.  The student data used from Aeries to accurately inform the stud...
Mon, Feb 12, 2018 at 3:34 PM
Enrollment Data Management Student Withdrawals
With a well-developed plan the management of student withdrawal information can produce accurate record keeping.  The CALPADS program compliance requires th...
Thu, Mar 1, 2018 at 11:34 AM
Enrollment Data Management No Shows and Summer Withdrawals
For more information, please see:  No Show Guidelines Chart A No Show is considered to be a student that leaves while school is out during the summer an...
Wed, Aug 8, 2018 at 7:36 AM
Enrollment Data Management End of Year Withdrawals
Dealing with students who are active through the last day of school but who you know will not be returning to the school next year can be a bit challenging....
Mon, Nov 27, 2017 at 4:45 PM
Enrollment Data Management E155 and E150 Exit Codes
E155 Exit Code – Year End Enrollment Exit Same School Exit code of E155 – Year End Enrollment Exit Same School has been added to CALPADS.  Aeries will a...
Thu, May 24, 2018 at 9:22 AM
Enrollment Data Management Graduates, Completers and Matriculators
Graduate/Completer/Matriculation (school completion status): CALPADS uses the term “Graduate, Completer” to show graduates, completers and the student/s...
Thu, Mar 1, 2018 at 12:47 PM
Enrollment Data Management Enrolling New Students for Next Year in the Current Year Database (Pre-Enrolled)
New students enrolling for next year are added in the current year database. The Grade level field (Grd) entered should reflect a student's current Gra...
Mon, Feb 12, 2018 at 7:52 PM
Enrolling a Student: Inactive Students in Current School, Inactive Students and New Students
Code Tables, the Calendar and Terms must be populated for the school before enrolling a student. Re-activating a student at the same school with an inac...
Mon, Jul 30, 2018 at 4:43 PM
Enrollment Data Management Elementary Class Assignment for Next Year
The Teachers form can be used to pre-enroll students into classes for the upcoming school year.  Navigate to the School Info/Teacher page. Prior...
Tue, Feb 13, 2018 at 8:19 AM
Enrollment Data Management Teacher Setup and Assignment
In the new database, prior to assigning students to teachers all changes must be made and all new teachers must be added. After all teachers are setup stude...
Tue, Feb 13, 2018 at 8:35 AM
Enrollment Data Management Helpful Reports and Resource Links
Helpful Aeries Reports District and School:  Print Enrollment Audit Listing Report School:  Print Student Counts by Grade and Race/Ethnicity (CBEDS) or...
Mon, Feb 12, 2018 at 3:45 PM
Enrollment Data Management Verify School Options
It is crucial that School Options information is verified for accuracy. Verify the County, District, School Codes and Principal’s name are correct. Many sta...
Tue, Feb 13, 2018 at 8:46 AM