Student Data Management

This document will the various areas where enrollment needs to be managed in Aeries, including: start of school year, exit reasons, graduates, no shows and summer withdrawals.

School Startup Task Chart
TaskAdditional Information and Documentation LinksConfirm School Options Attendance Options Chart School Options Setup Update the Teacher Table Add...
Fri, Aug 30, 2019 at 10:12 AM
School Start Up
There are different areas within Aeries that will assist districts with their data management regarding the enrollment process.   Enrolling and withdrawing ...
Fri, Jun 12, 2020 at 7:32 AM
Verify School Options
School Options information must be verified for accuracy. Verify the County, District, School Codes and Principal’s name are correct. Many state reports req...
Wed, Feb 19, 2020 at 11:32 AM
Enrollment Process
The enrollment process has always been important for district personnel to perform.  Student data is extracted from Aeries to accurately inform CALPADS of s...
Mon, Sep 16, 2019 at 11:14 AM
Student Withdrawals
CALPADS requires that a student exit reason be stated for students who are considered withdrawn. These codes are specifically identified within the CALPADS ...
Wed, Feb 19, 2020 at 11:54 AM
No Shows and Summer Withdrawals
For more information, please see:  No Show Guidelines Chart A No Show is considered to be a student that leaves while school is out during the summer an...
Mon, Aug 26, 2019 at 6:16 AM
End of Year Withdrawals
Dealing with students who are active through the last day of school but who you know will not be returning to the school next year can be a bit challenging....
Wed, Jan 22, 2020 at 11:49 AM
E155 and E150 Exit Codes
E155 Exit Code – Year End Enrollment Exit Same School Exit code of E155 – Year End Enrollment Exit Same School has been added to CALPADS.  Aeries will a...
Tue, Feb 5, 2019 at 2:11 PM
Graduates, Completers and Matriculators
Graduate/Completer/Matriculation (school completion status): CALPADS uses the term “Graduate, Completer” to show graduates, completers and the student/s...
Wed, Feb 19, 2020 at 12:23 PM
Enrolling New Students for Next Year in the Current Year Database (Pre-Enrolled)
New students enrolling for next year are added in the current year database. The Grade level field (Grd) entered should reflect a student's current Gra...
Tue, Feb 18, 2020 at 2:01 PM
Enrolling a Student: Inactive Students in Current School, Inactive Students and New Students
Code Tables, the Calendar and Terms must be populated for the school before enrolling a student. Re-activating a student at the same school with an inac...
Wed, Jun 17, 2020 at 3:19 PM
Record Access Log - Tracking Student Cumulative Folder Data (cums) in Aeries
The Record Access Log is available for districts to track or log school related matters.  The Record Access Log is a good option to use for tracking or logg...
Wed, Feb 19, 2020 at 12:53 PM
Elementary Class Assignment for Next Year
The Teachers form can be used to pre-enroll students into classes for the upcoming school year.  Navigate to the School Info/Teacher page. Prio...
Tue, Feb 18, 2020 at 4:02 PM
Teacher Setup and Assignment
In the new database, prior to assigning students to teachers all changes must be made and all new teachers must be added. After all teachers are setup stude...
Tue, Feb 18, 2020 at 3:43 PM
Special Programs
Overview For information regarding CALPADS and Programs in Aeries see SPRG: CALPADS Special Program Chart. The Special Programs page in Aeries is de...
Mon, Jul 6, 2020 at 3:06 PM
Import Students
A new tab has been added to the Import Data to Aeries Page to Import Students into Aeries. This feature allows users to import new students from excel or .c...
Thu, Jun 18, 2020 at 6:29 PM
CALPADS Log Details
The CALPADS Log Details page allows users to modify or delete records in the Log Details table.  The Log Details table logs changes to key CALPADS fields...
Mon, Jun 29, 2020 at 6:45 AM