Graduate/Completer/Matriculation (school completion status):


CALPADS uses the term “Graduate, Completer” to show graduates, completers and the student/school completion status used to determine the respective graduate type.  The objective is to collect a valid Student Exit Category (E230 for completer exit) and a School Completion Status (how did the student complete the school, i.e. Exit Code 100 – Graduate or Exit Code 480 – Promoted -matriculated).


The Grad Status (STU.HSG) field is primarily used for 12th grade or transfer students; however, it is used for promoted (matriculation) students as well.  It indicates the completion status for any student who meets the above criteria at this school.  Any value in the STU.HSG field will automatically populate the End of Year status of a 230 and a leave date in the SENR file that is created.



For Graduates:  Do not inactivate graduates at the end of the 12th grade year except for any students that have graduated and left school early, prior to the normal end of year graduation date.  The Completion Status Date will be used in the CALPADS SSID Enrollment file and data extracts as a Withdrawal/Exit Date for enrollment. The Completion Status Date also applies to Matriculating students.


All files created use the CALPADS Cross Reference (XRF) table on the District extract form for defined translations.  The Completer Status Codes must be reviewed each new school year to assure there are no changes by CALPADS/CDE.  If so, they must be updated in the COD table (STU.HSG). 


Table from CALPADS File Specifications (CFS) Code Set:

Student Exit Category Code
Student Exit Category Name
E230
CompleterExit
Student left school after completing their academic program at this school, whether or not the completion resulted in high school graduation. This includes students who reach the maximum age for high school but do not have enough credits to graduate.


School Completion Status Code
School Completion Status Name

100

Graduated, standard HS diploma

120

Special Education certificate of completion

250

Adult Ed High School Diploma

320

Received a High School Equivalency Certificate (and no standard HS diploma)

330

Passed CHSPE (and no standard HS diploma)

360

Completed grade 12 without completing graduation requirements, not grad

480

Promoted (matriculated)


Additional reference is the CALPADS (CFS) Valid Code Combinations:

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp