E155 Exit Code – Year End Enrollment Exit Same School

E156 Exit Code – 12th Grade Continued Enrollment


Exit code of E155-YearEndEnrlmntExitSameSchl and Exit code of E156-GD12ContinuedEd are required CALPADS codes for students who have completed a school year and will return to the same school the following year. An option is available that allows districts to report the required exit codes to CALPADS. The option is available on the CALPADS Other Options tab and will default as unselected each time the page loads. In order to extract these codes at the end of the school year, users must select the option prior to running the SENR extract. These codes will not display in Aeries but will be included in the CALPADS SENR extract file. The SENR file must be sent up at the end of the school year to close all open enrollments with an E155 or E156 code. 

  • Key Exceptions: 
    • Open Enrollment records for students with Next Grade (STU.NG) = 13 (graduating seniors) will be excluded from this process and will NOT have an E155 or E156 exit code submitted. If the End of Year (STU.EOY) or the High School Graduation (STU.HSG) status fields are blank, the student's SENR record will NOT contain an exit code. This is by design, because every 12th grade student needs to have the correct end of year or completion code submitted.
    • Open Enrollment records for Secondary Enrollment Students will be closed out with the exit code of E170 as required by CALPADS.


E156-GD12ContinuedEd - If a 12th grade student will be returning to school the next year (also known as a 5th year senior) and is not given a completion status, the student must be exited with code E156. The Next Grade (STU.NG) field needs to be changed from 13 to 12. If the STU.GR = 12 or is translated to 12 in XRF and the STU.NG = 12, the E156 Exit Code will be extracted in the SENR file. The student will also be rolled into the new year database. 


CALPADS-Other Options  ↑


NOTE:  The option Auto-close Enrollment (E155 and E156) 14 Days Before the End of the School Year is available on the CALPADS Extracts - Other Options tab and must be selected prior to running the final SENR extract at the end of the school year in order to report E155 and E156 records to CALPADS which is required for all student enrollment records.


The option Auto-close Enrollment (E155 and E156) 14 Days Before the End of the School Year is available on the CALPADS Extracts - Other Options tab. This option will be disabled by default. If the option is selected and the extract process is performed within 14 Days before the end of the school year, the SENR extract will include these codes and insert them to student's who have no exit reason (STU.EOY or STU.HSG) and are still enrolled at the time the extract is performed. The code inserted will depend on the grade level and the next grade.


E155 YearEndEnrlmntExitSameSchl - Any student who is still enrolled at the end of the school year that is not Grade 12 and the extract is within 14 Days Before the End of the School Year will receive the E155 code. 

 

E156 GD12ContinuedEd - Twelfth grade students who will return the following year will require the E156 exit reason applied at the end of the school year. This option will handle adding this as long as the STU.GR = 12 (or has a translated grade = 12 in XRF) and STU.NG = 12 and the extract is within 14 Calendar Days Before the End of the School Year or after the last day of the school Calendar. Grade levels that are translated to 12 in XRF are now included in the process. See CALPADS Code Translations. 


The Auto close Enrollment option can be selected sooner if the school would like to exit the students prior to the end of the school year. District may be opposed to using this option prior to the last day of school due to the impact it can have in the TOMS system when Districts are still testing student. If desired, the option can be used within 14 days before the end of the school year


NOTE:  Since the option is no longer selected by default, users will need to select this option in order to apply E155 and E156 codes to the SENR extract after the last day of school. The option has no SAVE functionality and will always be unselected each time the page is loaded.




E150 Exit Code – Mid Year Enrollment Update


Exit code of E150 – Mid Year End Enrollment Update has been added to CALPADS. Aeries will automatically extract the E150 code for 440 – Program change attendance records for the following situations:


• Grade level, greater than 14 days before the end of the school year; or
• Student School Transfer Code; or
• District of Geographic Residence, or
• Enrollment Status Code - Currently we support changing from Enrollment Status code of 10 - Primary Enrollment to 50 - Non-ADA Enrollment

Note: Per CALPADS, the E150 exit code requires a new enrollment record at the same school within 1 day. Therefore, if the exit date is a Friday, the new enrollment start date will be a Saturday in the SENR file.


This code will be extracted throughout the year and will not display in Aeries, only in the CALPADS SENR extract.