Overview

Security

Configurations

Student Settings

Create Transcripts

AAR Minimum Standards (Field Mapping) 


Overview

The TEA Academic Achievement Record guidelines require LEAs to report the academic achievement record (AAR) of students who have completed the or Foundation High School Program (FHSP). The year in which a student enters 9th grade determines the graduation requirements they must complete to receive a high school diploma. The AAR form serves as the academic record for each student and must be maintained permanently by the LEA.


The Aeries Transcripts page allows you to generate a student AAR which displays a student's previous year grade history, student ranking and calculated GPAs.


The 2012 Minimum Standards for the AAR is the latest standard.


FHSP was established by House Bill 5 and adopted as of the 2014-2015 school year. Not all information in the 2012 Minimum Standards has remained valid. See the following State Board of Education (SBOE) Texas Administration Code (TAC) sections:



Information provided below is for informational purposes only. Refer to official TEA documentation for confirmation and additional information.


IMPORTANT:

  • The AAR cannot contain information disclosing a student's disability.
  • The AAR cannot contain information indicating a student has attended a juvenile justice alternative education program (JJAEP). Instead, the AAR should include the name and CDCN of the student's home campus. (On Transcript Definition page - Record Details tab, select Home School instead of Current School.)
  • The AAR cannot contain an indication of completion of Individualized Education Program (IEP) for special education.


Security

Portal Groups - Parents, Students

Table/GroupPermissionDescription
Grade Reporting - Transcripts (HIS)ReadAccess Transcripts page in portal
Grade Reporting - Transcript Report PrintingReadPrint a student's transcript from Transcript page


Users

Table/GroupPermissionDescription
District GPAs (DGP)AdminCreate custom district-level GPA specifications
Transcripts (HIS)ReadView the transcript
Transcript Report PrintingReadPrint the transcript
Transcript CommentRead, Update
Transcript Definition (TDF)Read, Insert, Update, Delete
Legal Student Info (LSI)Read, UpdatePrint student legal name for student who has legal name data
Things to Print (TTP)Read, Insert, Update, DeleteIndicate items to be attached to transcript



Configurations

In order for AARs to print accurately, the following steps must be completed at the district and school level.


District Configurations:

  • Use of District GPAs must be enabled at the district level, if used. See GPA Configurations Page.

  • On District Settings, indicate if you want to use Optimized Graduation Status logic. Select the Do Not Optimize Graduation Status option accordingly. See Graduation Requirements - Graduation Status section.

  • On School Options (district), click the Logo button to upload a district logo to print on transcripts, if preferred.

  • On Courses, verify the accuracy of all data in the course table. See Graduation Requirements - Course Table Accuracy section and Courses - General Information.
    • Include locally-developed courses (Revised Minimum Standards 1.7 (e)):
      All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
      The course number must begin with 8 (e.g., 8XXXXXXX).

    • Add any courses for transfer students that are not taught in the district. See Creating Transcripts for Transfer Students. Before adding the course, the school where the course was taken must be added to Course History Institutions.

  • On GPA Configurations(district) if using custom district-defined GPAs:
    • Inactivate any built-in GPAs that are not needed.
    • Create custom district GPAs.
    • Assign district-defined GPAs to specific schools or cohorts (Schools and Cohorts heading).
    • Modify weight factors for the district-defined GPAs if needed (GPA Weight heading).
    • Rank Type should either be Weighted GPA or Non Weighted to align with the GPA being used. If no ranking is desired then set the Rank Groups, Calculate Top % and Display Top % to Parents and Students all to 0.

Otherwise Aeries built-in GPAs are used.

  • Set up indicators/special explanation codes. See  Transcript Indicator Definitions.
    • Courses/activities that serve as PE substitutions
    • High school programs for students receiving special education services
    • Articulated agreement (Code A)
    • Dual-credit courses (Code D) 
    • Other special explanation codes

  • On Texas State Reporting under Code Translations
    • If any schools are using Endorsement Codes that are different from the default values (MS, AH, ST, BI, and PS), they need to be mapped to the default values.
    • Define any custom graduation codes (High School Graduation Code - STU.HSG) used in the district. The custom codes affect the seal printed on the transcript.

Campus Configurations:

  • On School Options:
    • Upload the principal's signature file to print on the transcript signature line, if used.

    • Indicate if the school will allow issuing grades and partial credits to students. Select the School Option Allow Issue Credit on Classes / Course Attendance Pages option accordingly. See Copying Grades and Credits to Transcripts for Individual Students.
  • On Course History Institutions, add any schools or institutions that will need to be displayed on student transcripts.

  • On Master Schedule, ensure the following:
    • CTE Hours field is set correctly for each section of CTE courses.

  • On Off Grade Courses, add any courses that may be taken in grades 6-8 that would generate high school credit. See Off Grade Courses.

  • On Graduation Requirements, add any graduation tracks that will be assigned to students. See See Graduation Requirements.

  • On Graduation Endorsement Setup,
    • Add a pathway for each FHSP endorsement. For each pathway, add requirements. For each requirement, add Course Clusters that can accomplish the requirement.
    • Add a pathway for CTE.
    • See Graduation Endorsement Setup.
  • On Update Code Tables, add any needed codes:
    • Course Names and Codes (CRS.CO or HIS.CO)

    • Activities and Awards: Code (ACT.CD) and Reason (ACT.TY), including:
      • Performance Acknowledgements
      • Distinguished Level of Achievement
      • Speech requirement
      • CPR requirement
      • Peace Officer Interaction requirement
      • Financial Aid Application requirement

    • Graduation Status Tracks (REQ.GRT)
      NOTE: Once defined on Graduation Requirements page, these populate the Graduation Track field on Graduation Status.

    • Course Subject Areas or Departments (CRS.S1 or CRS.DC)

    • Service IDs (PEIMS code table C022) (CRS.SVC)
      • Add local courses. All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).

    • Service ID Description Suffix (CRS.SDS)
      This optional one-digit suffix can be appended to the abbreviated C022 name to indicate fall/spring semesters of the same course)

    • Course Characteristics (CCH.CD)
      If using district GPAs by cohort, create a characteristic such as "Cohort YYYY." When creating a District GPA, the Course Characteristic will be specified.

    • Endorsements (GES.ED)
      The following are the default values (hard coded). Codes only need to be added if they are different from these codes. If different, they need to be mapped using Code Translations(district).
      • Multidisciplinary = MS
      • Arts and Humanities = AH
      • STEM = ST
      • Business and Industry = BI
      • Public Services = PS

    • Tests (TST.ID)
      Add EOC and EOC Alt tests.

  • On Activities and Awards, add the following:
    • Speech
    • CPR
    • Peace Officer Interaction
    • Financial Aid Application requirements
    • Distinguished Level of Achievement
    • Performance Acknowledgement

  • On Transcript Definition for each school and each transcript used, modify the default transcript, and/or add additional transcripts:

    See the AAR Minimum Standards section below for additional information.
    • On the General tab:
      • Select the design style for the transcript.
      • Select the student demographic information to print on the transcript. 
      • Select the course, credit, and GPA information to print on the transcript.
      • On the Record Details tab, be sure Low Grade and High Grade are set correctly.
        NOTE: GPA Options are displayed differently if the district is using custom GPAs.

        If using Aeries built-in GPAs:

        If using custom district GPA:
      • Specify the images and other custom content to include on the transcript.

    • On the Terms tab:
      • Determine the terms to include when printing transcripts.
      • Crosswalk local term codes to state terms.

    • On the TTP tab, determine the things to print with the transcripts.
      IMPORTANT: Be sure Print/Define TTP is enabled on the General tab under Optional Areas.
      • State Test Scores (TST)
      • College Entrance Test Scores (CTS)
      • Testing Exclusions (TEX)
      • Activities and Awards (ACT)
        • FHSP
        • Performance Acknowledgements
        • Distinguished Level of Achievement
        • Speech requirement
        • CPR requirement
        • Peace Officer Interaction requirement
        • Financial Aid Application - Financial application form completed
        • Financial Aid Application - Exception submitted

NOTE: For Activities and Awards (ACT) entries:

  • Set Score to N-Do Not Show Hours in order to prevent the hours from printing on the transcript when not applicable. 
  • Set Print Option to 2-Print Most Recent Event.
  • For Financial Aid Application (ACT.CD = G04) include Subtest/Part for both reasons FA1 - Financial application form completed and FA2 - Exception submitted.


Student Settings

  • On Demographics:
    • If using district GPAs by cohort, be sure the student's 9th Grade Entry Year (STU.INE) and Cohort (STU.CHT) fields are set correctly.
  • On Demographics > Student Demo 2:
    • Set Grad Type - Code field (STU.HSG) to 34 - Foundation High School Program in order for endorsements to extract properly for PEIMS and TREx reporting.

    • Enter a Certificate of Completion - Date (STU.CDT) for any student who has been awarded a Certificate of Coursework Completion by the district. Districts may award this to a student who successfully completes all coursework requirements but who fails to perform satisfactorily on the statewide exit-level assessment (TEC 28.025(d)) (TREx element TE015).

  • On Graduation Status:
    • Assign a Graduation Track.
    • Under Endorsement, click Manage and select the FHSP Endorsements the student is working toward. Be sure to select Opt-out if the student may have classes toward an FHSP Endorsement but is not intentionally pursuing it.
    • Under Endorsement, click Manage and select the CTE pathway for a student if applicable.

  • On Mass Add Student Related Data, mass add activities and awards for students (Speech, CPR, and Peace Officer Interaction) (Select ACT table.) Or, add these for individual students from Activities and Awards.

  • On Mass Add Records, mass add course information for a student. Or, add individual records to a student's transcript from Transcripts.

  • Ensure the following information is complete:
    • Test Scores
    • Testing Exclusions

  • On Import Test Results, import a student's test scores. On College Entrance Req’s, maintain a student's college requirements and entrance tests information.

Create Transcripts

See Overview of Transcript and Course History for complete details.

  • Use Graduation Status Report By Student to view a student's graduation status.

  • On Copy Grades to Transcripts, copy grades and credits to to transcripts.
    • After semester grades are complete, copy student grades from the Grades (GRD) table to the Course History  (HIS) table. The Course History table records will print on a student’s transcript. 
  • On Transcripts, update and print a student's transcript.
    Before printing:
    • Click Recompute GPA if any data has changed that would affect the calculation. Credits, class rank, and class size are also recomputed.
      IMPORTANT: If you have added a District GPA, click Recompute GPA in order for the district GPA information to be displayed and printed.
    • From the drop-down field next to the Print button, select the particular transcript to print.

NOTE: Changing the Grad Type field on Transcripts will update the Grad Type - Code field on Demographics - Student Data 2, and vice versa.


  • Use the Student Transcripts Report to print transcripts for multiple students at once.

  • Create transcripts for transfer students. 
    • On Course History Institutions, add the school where the course was taken (CHI).
    • On Courses, add courses numbers for any transfer courses that do not closely match any course taught at your school. For transfer courses, Course ID (CRS.CN) = 5XXXXX.  (CRS)
    • On Transcripts, add the course for the student. (HIS)
    •  See Creating Transcripts for Transfer Students.


AAR Minimum Standards (Field Mapping)

The following section lists the specific requirements from the latest 2012 Minimum Standards for the AAR and identifies the location on the Aeries AAR report where the requirement is met, as well as the source of the information.

1.11 Student Demographics

State RequirementAeries Table.FieldAeries PageLabelTranscript Definition Settings
TabSetting
(a) Full Legal Name

The student's legal name, the name submitted to PEIMS, and the name recorded on the AAR must be identical.

LSI.LLNDemographics > Change > Show/Hide Legal Name

Legal Last Name

----

LSI.LFN

Legal First Name

----

LSI.LMN

Legal Middle Name

> Demographics Print Middle Name instead of Initial (TDF.T52)

LSI.LSF

Legal Suffix

----

STU.LN

Demographics

Last Name

----

STU.FN

First Name

----

STU.MN

Middle Name

> Demographics Print Middle Name instead of Initial (TDF.T52) 

STU.SF

Suffix

----

When printing the transcript from Print Student Transcript Report, if the student has LSI data and the user who is printing the transcript has permission to view LSI data, the Print Student Legal Name option allows user to print legal name on the transcript. Otherwise, STU data is printed.

(b) Student ID Number (if applicable)STU.IDDemographicsStudent ID----
Locally assigned
(c) Social Security NumberESD.ED

Demographics > Student Data 2

Soc-Sec-Num
State Alternate ID

(initially hidden behind Unique ID)

> DemographicsPrint Social Security Number (TDF.T10)
Student's social security number or state-assigned number.
The SSN is only printed when using the one-column transcript design.
See 
Texas - Secure Access to Student SSNs
(d) Date of BirthSTU.BDDemographicsBirthdate----
(e) GenderSTU.GNDemographicsGender> DemographicsPrint Student Gender (TDF.T66)
(f) EthnicitySTU.ETHDemographicsEthnicity> DemographicsPrint Student Race/Ethnicity (TDF.T67)
STU.RC1-
STU.RC5
Race
(g) Parent or Guardian NamesSTU.PGDemographicsParent/Guardian - Name----
(h) Current Address

STU.AD

DemographicsAddress----

STU.CY

City----

STU.CN

State----

STU.ZC + 

STU.ZX

Zip + Extn----
Other Demographic Information Printed:
GradeSTU.GRDemographicsGrd----
Unique IDSTU.CIDDemographics > Student Data 2Unique ID> DemographicsPrint Unique ID Number (TDF.T10)
Birthplace/CounselorSTU.CUDemographicsCounselor> DemographicsPrint Birthplace instead of Counselor (TDF.T23)
STU.BCYBirth City
STU.BSTBirth State
STU.BCUBirth Country
Class of/GraduatedSee 1.13 (f) below
District EnterENR.EDEnrollment HistoryEnter Date> DemographicsHide Student Enter/Leave Dates (TDF.T37)
School EnterENR.EDEnrollment HistoryEnter Date> DemographicsHide Student Enter/Leave Dates (TDF.T37) 
School Leave ENR.LDEnrollment HistoryLeave Date> DemographicsHide Student Enter/Leave Dates (TDF.T37) 


1.12 School Data

State RequirementAeries Table.FieldAeries PageLabelTranscript Definition Settings
TabSetting

district logoLOC.DLFSchool Options (district)District Logo (click Logo button to upload)> Image OptionsPrint District Logo (TDF.T60)

(a) District Name

LOC.NMSchool Options (district)District Name> Design OptionsName Under Transcript Title (TDF.T44)

(b) Name of School

LOC.NMSchool OptionsSchool Name> Design OptionsName Under Transcript Title (TDF.T44) 

(c) Phone Number

LOC.AC + LOC.TLSchool OptionsArea + Telephone----

(d) School Address

LOC.ADSchool OptionsStreet Address----
LOC.CYCity----

LOC.ST

State----
LOC.ZC + LOC.ZXZip + Extn----
(e) County District Campus Number (CDCN)LOC.CC + LOC.DC + LOC.SCSchool OptionsCounty + District + Campus> Record DetailsHome School instead of Current School (TDF.T45) (must be selected for JJAEP students)
(f) College Board/ACT Campus NumberLOC.CBCSchool OptionsCollege Entrance Exam Board> Design OptionsPrint College Entrance Exam Board (TDF.T64)

Number used when students register for an ACT® or SAT® exam, can be found at http://www.actstudent.org/regist/lookuphs.html or http://sat.collegeboard.com/register/sat-code-search

(g) Signature and Title of School OfficialLOC.PSFSchool OptionsSignature (click Signature button to upload)> Image OptionsPrint Principal Signature (TDF.T51)

> Custom ContentSignature Line Text (TDF.T41) (provides ability to print optional message such as "This transcript is unofficial unless signed by a school official.")
User Defined Footer (TDF.UDF)
Other School Data Printed:
Transcript title


> Design OptionsTranscript Title (TDF.T1) (prints at top of transcript)


1.13 Student Data

State RequirementAeries Table.FieldAeries PageLabelTranscript Definition Settings
TabSetting
Aeries built-in GPA:
By term/session:

Overall (end of report):

 

Custom district GPA:
By term/session:

Overall (end of report):
(a) Class Rank (optional)if using Aeries built-in GPAs:

STU.CR


TranscriptsClass Rank> GPA OptionsPrint Class Rank and Class Size (TDF.T8)
Print 10 - 12 Class Rank (TDF.T17)
Calculate Class Ranks (HIS & GRD) (TDF.T16)
if using custom district GPAs:

GPA.CR

TranscriptsClass Rank> GPA OptionsPrint Ranks from District GPAs (TDF.T75)
DGP.RTGPA Configurations (district)Rank Type----
  • 'DNR' is displayed if student's rank falls outside the percent specified in Calculate Top % on GPA Configurations.
  • If class rank is not calculated, not reported, or falls outside the percent specified in Display Top % to Parents and Students on GPA Configurations,  the AAR should indicate that and may do so using the letters “DNR” for Does Not Rank. 
  • Inactive students (STU.TG <> blank) are not included in rank.
(b) Number of Students in Graduating Class (optional)if using Aeries built-in GPAs:
STU.CS TranscriptsClass Size> GPA OptionsPrint Class Rank and Class Size (TDF.T8) 
if using custom district GPAs:

GPA.CS

TranscriptsClass Size> GPA OptionsPrint Class Rank and Class Size (TDF.T8) 
(c) Date of Ranking (optional)GPA.GCTranscriptsGPA Last Updated----
Available if using custom district GPAs. Does not print on transcript.
(d) Quartile (optional)if using Aeries built-in GPAs:
STU.CRTranscriptsClass Rank----
STU.CSClass Size----
  • Quartile 1 if STU.CR / STU.CS < 25%
  • Quartile  2 if STU.CR / STU.CS < 50% and > 25%
  • Quartile  3 if STU.CR / STU.CS < 75% and > 50%
  • Quartile  4 if STU.CR / STU.CS > 75%
if using custom district GPAs:

DGP.RG = 4

GPA ConfigurationsRank Groups> GPA OptionsPrint Ranks from District GPAs (TDF.T75)
(e) Grade Point Average (optional)
Printed for each term and overall.
If using Aeries built-in GPAs:
STU.GPTranscriptsAcad GPA (W)> GPA Options

Weighted GPA (TDF.T9)

Academic GPA (TDF.T5)
Print Which Term GPA = Academic Weighted

STU.GPN

Acad GPAUnweighted GPA (TDF.T14)
Academic GPA (TDF.T5)
Print Which Term GPA = Academic NonWeighted

STU.CP

10-12 GPA (W)

Weighted GPA (TDF.T9) 

Academic 10 - 12 GPA (TDF.T7)

STU.CPN

10-12 GPAUnweighted GPA (TDF.T14)
Academic 10 - 12 GPA (TDF.T7)

STU.TP

Total GPA (W)

Weighted GPA (TDF.T9) 

Total (Non-Academic) GPA (TDF.T6)

Print Which Term GPA = Total Weighted

STU.TPN


Total GPAUnweighted GPA (TDF.T14)

Total (Non-Academic) GPA (TDF.T6)

Print Which Term GPA = Total NonWeighted
If using custom district GPAs:
GPA.GPW

TranscriptsGPA - Weighted> GPA OptionsPrint Which Term GPA = Applicable Primary District GPA 
GPA Configurations (district)Calculate Weighted GPA
GPA.GPN

TranscriptsGPA - NonweightedPrint District GPAs (TDF.T74)
GPA Configurations  
(district)
Calculate NonWeighted GPA
If graduated (STU.DG < current date):If not graduated (STU.DG is blank or > current date):
(f) Graduation DateSTU.DG

Demographics > Student Data 2Grad Type - Date > DemographicsPrint "Class of" / "Graduated" Label (TDF.T20)
STU.HSG *Grad Type  - Code
The date the student completed all graduation requirements. Fields are populated once student graduates. 
See Appendix A below.
(g) Certificate of Coursework Completion DateSTU.CDTDemographics > Student Data 2Certificate of Completion Date----
Used if LEA awards a Certificate of coursework completion (IEP Continuers). 
Student may also have graduation date.
(h) Graduation Program

NOTE: Only FHSP is currently valid. All other indicators are no longer valid:

(1) (OBSOLETE)
(2) (OBSOLETE)
(3) (OBSOLETE)
(4) Deleted – do not use.
(5) (OBSOLETE) 

HSG.GRT

Graduation StatusGraduation Track> Record Details

Show Work in Progress on the Transcript (TDF.T2)
> TTP-Things to PrintSTU.GRT
Code & Description must be added on Update Code Table for REQ.GRT. 
Then, define the track on Graduation Requirements. Defined tracks will populate the Graduation Track field on Graduation Status.

NOTE: Only TREx TC13 code 34 is currently valid. 
(i) Required State Assessments
(i1) (OBSOLETE) TAKS
(i2) STAAR EOC


TST.ID = STREOCTest ScoresTest ID> TTP-Things to Print

Table = TST

Test/Event = STREOC

Subtest/Part = 1-18

TST.TDDate
TEX.IDTesting ExclusionsTest ID> TTP-Things to Print

Table = TEX

Test/Event = STAAR/EOC

Subtest/Part = 1-18

Score = EXCRSN

TEX.ERS

Exclsn Reasn

Academic Performance Levels (I, II, or III) are obsolete and no longer used.
An EOC record must be added to Update Code Table for TST.ID.

The 'Passed' Score is printed according to TTP settings. 

(i4) ...Month and

year the student completed alternate assessment requirements for graduation

TST.ID = STREOC2Test ScoresTest ID> TTP-Things to Print

Table = TST

Test/Event = STREOC2

Subtest/Part = 1-18

TST.TDDate
TEX.IDTesting ExclusionsTest ID> TTP-Things to Print

Table = TEX

Test/Event = STAAR/EOC2

Subtest/Part = 1-18

Score = EXCRSN

TEX.AAAlt Asmt
TEX.ERS

Exclsn Reasn

An Alt EOC test must be added to Update Code Table for TST.ID.

The 'Passed' Score is printed according to TTP settings.

(i5) ...Month and year eligible student met the

established standards on each assessment

CTS.NMCollege Entrance Teststab name (e.g., SAT I)> TTP-Things to PrintTable = CTS
CTS.SC#Score
CTS.ST#Test
CTS.DT Date
(j) (OBSOLETE)  
Distinguished Achievement Program (DAP) Advanced Measures. 

NOTE: HB5 replaced DAP with FHSP Distinguished Level of Achievement (DLA) starting with the 2014-2015 school year.
ACT.TY = 4Activities and AwardsType> TTP-Things to PrintTable = ACT.TY
Test/Event = DLA
Subtest/Part = DLA-2
Score = N
 
ACT.CD = DLACode
ACT.RS = DLA-2Reason
Per SBOE §74.11 (e), a student may earn a Distinguished Level of Achievement by successfully completing the curriculum requirements for the FHSP and the curriculum requirements for at least one endorsement required by the TEC, §28.025(b-15), including four credits in science and four credits in mathematics to include Algebra II.

SBOE TAC

Chapter 74. 

Subchapter B.

§74.13. Endorsements.


Per SBOE §74.5 (f), a student who completes the requirements for an endorsement shall have the endorsement clearly indicated on the AAR.

GES.ECGraduation Status > Endorsements > ManageEndorsement> Optional AreasH.S. Grad Type (TDF.T1) (displays/hides the CREDIT SUMMARY section)
GES.STStatus
STU.EOOProfile > Endorsement (Manage), or

Opt-out (11th and 12th grade only)

Graduation Status > Endorsement (Manage) 

blank if 

  • Endorsement is not Selected on Graduation Status page, and 
  • No GES.EC = "XX" record exists 

GES.ST if

  • STU.EOO is not selected, and  
  • Endorsement is Selected on Graduation Status page, and 
  • GES.EC = "XX" record exists

On Update Code Tables GES.EC must contain the following codes:

  • ST - STEM
  • BI - Business and Industry
  • PS - Public Services
  • AH - Arts and Humanities
  • MS - Multidisciplinary Studies

GES.ST must contain code CP (complete).

GES.EC must be mapped on Texas State Reporting > Code Translations

Performance acknowledgment(s) earned by a student on the FHSP

ACT.TY = 4Activities and AwardsType> TTP-Things to PrintTable = ACT
Test/Event = PA1-PA6
Subtest/Part = PA1-1, PA1-2, or PA1-PA181
Score = N
ACT.CD = PA1-PA6Code
ACT.RS = PA1-1, PA1-2, or PA1-PA181 Reason

Speech requirement
SBOE TAC §74.11(a)(3)

ACT.TY = 5Activities and AwardsType> TTP-Things to PrintTable = ACT
Test/Event = G01
Score = N
Print Options = 2
ACT.CD = G01 Code
ACT.DTDate

Instruction in cardiopulmonary resuscitation (CPR)

SBOE TAC §74.38

ACT.TY = 5Activities and Awards




Type> TTP-Things to PrintTable = ACT
Test/Event = G02
Score = N
Print Options = 2
ACT.CD = G02Code
ACT.DTDate
Peace officer interaction instruction
SBOE TAC §74.39
ACT.TY = 5Activities and Awards

Type> TTP-Things to PrintTable = ACT
Test/Event = G03
Score = N
Print Options = 2
ACT.CD = G03Code
ACT.DTDate
Financial aid application status
SBOE TAC §74.11(b)
ACT.TY = 5Activities and AwardsType> TTP-Things to Print (TTP)Table = ACT
Test/Event = G04
Subtest/Part = FA1, FA2
Score = N
Print Options = 2
ACT.CD = G04Code
ACT.DT

Date
ACT.RS = FA1 or FA2 
Reason


1.15 Record of Courses and Credits Earned

NOTE:

  • List courses completed, grades earned, and credits awarded.
  • Must be consistent with teacher records and student IEP.
  • Must include all courses completed in grades 9-12 and before grade nine for high school credit. *
  • Class rank, course weights, grade point scale, and related topics are determined by local board policy.
  • Non-Texas public school transfer students may have grades or credits lower than the Texas passing standard.

Information provided for informational purposes only. Refer to official TEA documentation for confirmation and additional information.

State RequirementAeries Table.FieldAeries PageLabelTranscript Definition Settings
TabSetting
various options:
(a) Course CategoryCRS.S1 orCoursesSubject Area Codes (field 1)> Record DetailsHide Course IDs on the Transcript (TDF.T58)
Print Subject Area (S1) instead of Crs ID
(TDF.T59) (if selected, the Subj column displays the CRS.S1 code for each course, as set up on Update Code Table)
CRS.DCDeptShow Department (TDF.T69) (if selected, the option to print the code or description is enabled)
CRS.S1 and CRS.DC must be set up on Update Codes Table.
See TEA's AAR Minimum Standards 1.15 (a) (2) for subject area descriptions and codes (CRS.S1).
(b) Course Names and Codes
(b1) Full name and/or abbreviated name per PEIMS Code Table C022

CRS.SVC

Courses > OtherService ID> Record DetailsPrint Service ID Short Title Instead of Regular Course Title (TDF.T72) (if selected, C022 Course Abbreviation is printed. If CRS.SDS is populated, it is appended to the abbreviated title.
CRS.SDSService ID Description Suffix
HIS.CO

Transcripts > Course HistoryTranscripts > Course History> Record DetailsPrint Service ID Short Title Instead of Regular Course Title (TDF.T72) (if not selected, HIS.CO is printed if populated; otherwise CRS.CO is printed)
CRS.CO

CoursesSpecial Crs Title

(b2) Eight-digit service ID number per PEIMS Code Table C022CRS.SVCCourses > OtherService ID> Record DetailsPrint Service ID
(b3) For locally developed courses, the abbreviated course name and service ID CRS.SVC = 8XXXXXXXCourses > OtherService ID> Record DetailsPrint Service ID (TDF.T68)
Under Course Title, the C022 Course Abbreviation is printed.
(b4) obsolete--
(c) Course Grades

(c1) Grade earned for each semester by semester. If averaging two semesters of a full-year course, the average column must be completed

HIS.MKTranscripts > Course HistoryMark> Record Details+ 's and - 's (TDF.T13)

Low Grade/High Grade

HIS.AMKAvg Mark----
HIS.MAG
Mark Averaging Group

GRC.MKValid MarksMark----
District Settings > Grade Reporting Settings > Average final marks of like courses within the same school year on the transcript.
(c3) (OBSOLETE): EOC tests replaced 15% rule, per HB5.--
(c4) Students with excessive absences will be given the grade earned, but may or may not be awarded credit. Explanation regarding credit must be included on the AAR in the notes section or as an

attachment.

HIS.ABS = YesTranscripts - Course History (Details)Att-Based Grade----
HIS.PF = 04 or 05 *Pass/Fail Credit Status----
XRF.CDTranscripts - Course HistoryIndicator(s) (right column)----
XRF.DEIndicators (legend)

Indicator must be defined on Transcript Indicator Definitions page (district level). 
See Transcript Indicator Definitions (Texas Only). 
See Texas - Attendance Based Grade Reporting.
(c5) Grade or indicator used for courses/activities that serve as PE substitutions XRF.CDTranscript > Course HistoryIndicator(s) (right column)----
XRF.DEIndicators (legend)

Indicator must be defined on Transcript Indicator Definitions page (district level). 
See Transcript Indicator Definitions (Texas Only).

(c6) Other Characters Used in Grade Columns









GRC.MKValid MarksMarks



(d) Transferred credit
(d1) Transfer from a Texas public school district or charter school after a semester or full year is completedSTU.ED > first day of school yearDemographicsSchl Enter Dt----
CRS.CN = 5XXXXXCoursesCourse ID----
HIS.ST



Transcript > Course HistorySchl----
HIS.CCComp
CHI.SCHCourse History InstitutionsSchool Taken#
If HIS.ST <> LOC.SC, student is considered transfer.
Transfer courses should have a course number that begins with 5.
(d2) When a student transfers from a non-Texas public schoolSTU.ED > first day of school yearDemographicsSchl Enter Dt----
CRS.CN = 5XXXXXCoursesCourse ID----
HIS.STTranscript > Course HistorySchl----
HIS.CCComp
XRF.CD = 3Indicator(s) (right column)
XRF.DEIndicators (legend)
CHI.SCHCourse History InstitutionsSchool Taken#
If HIS.ST <> LOC.SC, student is considered transfer.
Transfer courses should have a course number that begins with 5. 
Indicator 3 should be used for transfers from non-Texas public school.
(e) Local Credit Courses
CRS.SVC = 8XXXXXXX
Courses > OtherService ID> Record DetailsPrint Service ID
By term/session:

Overall (end of report):
Any credit earned by a student, regardless of when credit was earned 
SBOE §74.5 (d)
STU.CCTranscriptsState Credit Compl
> GPA Options
Hide Credits on Transcript Reports (TDF.T55) and 
Hide Credit Attempted on Transcript Reports (TDF.T65)
STU.LCCLocal Credit Compl
HIS.CCTranscripts > Course HistoryComp
CRS.CRCoursesDefault Credit
CRS.CL = 23Courses > OtherCrs Lvl> Record DetailsHide College Credit Only Courses (TDF.T61)



> Optional AreasH.S. Grad Type (TDF.T1) (displays/hides the CREDIT SUMMARY section)


1.16 Special Explanation Codes

State RequirementAeries Table.FieldAeries PageLabelTranscript Definition Settings
TabSetting
(a) Use of Certain Special Explanation Codes for students receiving special education services.XRF.CDTranscript > Course HistoryIndicator(s) (right column)----
XRF.DEIndicators (legend)----
See AAR Minimum Standards 1.16 (a) for the list of codes authorized by the TEA.
Indicators must be defined on Transcript Indicator Definitions page (district level). 
See Transcript Indicator Definitions (Texas Only).
(b) Codes authorized by the TEAXRF.CDTranscript > Course HistoryIndicators (right column)----
XRF.DEIndicators (legend)----
See AAR Minimum Standards 1.16 (b) for the list of codes authorized by the TEA.
Indicators must be defined on Transcript Indicator Definitions page (district level). 
See Transcript Indicator Definitions (Texas Only).


Appendix A: State Board of Education-Approved Graduation Program Seals

State RequirementAeries Table.FieldAeries PageLabelTranscript Definition Settings
TabSetting

SBOE-Approved Graduation Program Seals to be used by public schools and approved charter schools to denote completion of appropriate high school graduation programs under 19 TAC §74.14 on each student's AAR.

NOTE: Only the Foundation High School Program seal is currently valid in Texas. 

STU.HSG = 34, 35, 54, 55, 56, or 57 *Demographics > Student Data 2Grad Type - Code> Design OptionsPrint State Seals (TDF.T63)
STU.DG < current dateGrad Type - Date
Seal is automatically printed if Grad Type Code and Date fields are populated appropriately.
Any custom district graduation codes must be mapped on Texas State Reporting > Code Translations. if a custom code is translated to 34, 35, 54, 55, 56, or 57, then the seal prints.