THIS IS A DRAFT DOCUMENT - IN PROGRESS.

IT HAS BEEN PUBLISHED IN ORDER TO BE SHARED WITH CLIENT FOR COLLABORATION.


The TEA Academic Achievement Record guidelines require LEAs to report the academic achievement record (AAR) of students who have completed the or Foundation High School Program (FHSP). The year in which a student enters 9th grade determines the graduation requirements they must complete to receive a high school diploma. The AAR form serves as the academic record for each student and must be maintained permanently by the LEA.

The Aeries Transcripts page allows you to generate a student AAR which displays a student's previous year grade history, student ranking and calculated GPAs.


The 2012 Minimum Standards for the AAR is the latest standard.


FHSP was established by House Bill 5 and adopted as of the 2014-2015 school year. Not all information in the 2012 Minimum Standards has remained valid. See the following State Board of Education (SBOE) Texas Administration Code (TAC) sections:



Information provided below is for informational purposes only. Refer to official TEA documentation for confirmation and additional information.


IMPORTANT:

  • The AAR cannot contain information disclosing a student's disability.
  • The AAR cannot contain information indicating a student has attended a juvenile justice alternative education program (JJAEP). Instead, the AAR should include the name and CDCN of the student's home campus.  (On Transcript Definition page - Record Details tab, select Home School instead of Current School.)
  • The AAR cannot contain an indication of completion of Individualized Education Program (IEP) for special education.


REMINDER: TREx can only include notes and attachments for transcripts sent to other high schools. Transcripts sent to institutions of higher education may not contain notes and attachments.


Security (in progress)

Aeries PageActionTable/Program AreaUser Permission Needed
Graduation StatusChange the Graduation Track for a studentHSG (High School Graduation)

Unified Spring 39 fix... Graduation Track. If default, print Foundation High School 		Read ? Update?
***mapped PEIMS. Default is 34 unless grad track assigned.
CoursesUpdate course dataCRS (Courses)Update
Off Grade CoursesAdd or update off grade coursesOGC (Off Grade Courses)Admin
User and Portal groups: Full
  TDF (Transcript Definition) 
  ACT (Activities and Awards) 
  HIS (Course History) 
  TST (Testing Data) 
  LOC (Location Data) 
 Texas State Reporting - Code TranslationXRF (Cross Reference) 
 Update Code Tables  
 Print student legal name for student who has legal name dataLSI (Legal Student Info) 
 Print SSN or State number on transcriptESD (Encrypted Student Data) 
 Set district-level GPA specifications.DGP (District GPAs)Admin

View/query student's graduation creditsHSG (Graduation Status) 
Transcript DefinitionIndicate items to be attached to transcriptTTP (Things to Print) 
College Entrance Tests
CTS (College Test Scores)


Setup

  1. Use of District GPAs must be enabled at the district level, if used.

  2. On District Settings, indicate if you want to use Optimized Graduation Status logic. Select the Do Not Optimize Graduation Status option accordingly. See Graduation Requirements - Graduation Status section. (DPT)

  3. On School Options (district), upload a district logo to print on transcripts, if preferred.

  4. On School Options, 
    • Indicate if the school will allow issuing grades and partial credits to students. Select the School Option Allow Issue Credit on Classes / Course Attendance Pages option accordingly. See Copying Grades and Credits to Transcripts for Individual Students.

    • Upload the principal's signature file to print on the transcript signature line, if preferred.

  5. On Course History Institutions, add any schools or institutions that will need to be displayed on student transcripts. (CHI)

  6. On Update Code Tables, add any needed codes:
    • Course Names and Codes: CRS.CO or HIS.CO
    • Activities and Awards: Code (ACT.CD) and Reason (ACT.TY), including
      • Performance Acknowledgements
      • Distinguished Level of Achievement
      • Speech requirement
      • CPR requirement
      • Peace Officer Interaction requirement
    • Graduation Status Tracks: REQ.GRT
    • Course Subject Areas or Departments: CRS.S1 or CRS.DC
    • Service IDs (PEIMS code table C022) CRS.SVC
      • Add local courses. All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).

    • Service ID Description Suffix: CRS.SDS (appends a one-digit code to the abbreviated C022 name which can be used to indicate fall/spring semesters of the same course)

  7. On Activities and Awards, add entries for Speech, CPR, and Peace Officer Interaction requirements, as well as Distinguished Level of Achievement and Performance Acknowledgement.

  8. On Courses, verify the accuracy of all data in the course table. See Graduation Requirements - Course Table Accuracy section and Courses - General Information. (CRS)
    • Include locally-developed courses (Revised Minimum Standards 1.7 (e)):
      All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
      The course number must begin with 8 (e.g., 8XXXXXXX).

  9. On Master Schedule, ensure the following:
    • CTE Hours field is set correctly for each section of CTE course.

  10. On Off Grade Courses, add any courses that may be taken grades 6-8 that would generate high school credit. (OGC)

  11. Set up Transcript Indicator Definitions.
    • Special Explanation Codes
      • Courses/activities that serve as PE substitutions 
      • High school programs for students receiving special education services
      • Articulated agreement (Code A)
      • Dual-credit courses (Code D)
      • Other special explanation codes

  12. On Graduation Requirements, add any graduation tracks that will be assigned to students. (REQ)

  13. On Graduation Endorsement Setup, 
    • Add a pathway for each FHSP endorsement. For each pathway, add requirements. For each requirement, add Course Clusters that can accomplish the requirement.
    • Add a pathway for CTE

  14. On Testing Control Tablepage, ensure all standardized tests (EOC, STAAR, etc.) are entered (CTL).

  15. On Transcript Definition:
    • On the General tab, set up transcript(s), including style (3-column or 1-column) and which information should print on a student's transcript. (TDF)


    • On the Terms tab, determine the terms to include when printing transcripts.
    • On the TTP tab, determine the things to print with the transcripts.
      NOTE: Be sure Print/Define TTP is enabled on the General tab under Optional Areas.
      • State Test Scores (TST)
      • College Entrance Test Scores (CTS)
      • Testing Exclusions (TEX)
      • Activities and Awards (ACT)
        • FHSP
        • Performance Acknowledgements
        • Distinguished Level of Achievement
        • Speech requirement
        • CPR requirement
        • Peace Officer Interaction requirement
  16. On GPA Configurations(district access) if using district-defined GPAs):
    • Inactivate any built-in GPAs that are not needed.
    • Create custom district GPAs.
    • Assign district-defined GPAs to specific schools or cohorts (Schools and Cohorts tab).
    • Modify weight factors for the district-defined GPAs if needed (GPA Weight Factors tab).


Student

  1. On the Graduation Statuspage:
    • Assign the student a graduation track.
    • Select the FHSP Endorsements the student is working toward.(Endorsement tab) 
    • Select the CTE pathway for a student if applicable. (Endorsement tab) 
  2. On the Copy Grades to Transcriptspage, copy grades and credits to to transcripts.
    • After semester grades are complete, copy student grades from the Grades table to the Course History table. The Course History table records will print on a student’s transcript. (GRD > HIS)
  3. On the Transcripts page, add/edit a student's transcript.
  4. On the Mass Add Student Related Data page, mass add activities and awards for students (Speech, CPR, and Peace Officer Interaction) (Select ACT table.)
  5. Create transcripts for transfer students. ()
    1. Add courses not taught at your school. 

  6. On Mass Add Records, mass add course information for a student. 
  7. Ensure the following information is complete:
    1. Test Scores page
    2. Testing Exclusions page
  8. On College Entrance Req’s, maintain a student's college requirements and entrance tests information. 
  9. Use the Graduation Status Report By Student report to view a student's graduation status.
  10. Print transcripts. (Transcripts page or Reports > Grades > Student Transcripts)



State RequirementAeries FieldAeries Table.ColumnNotes
1.11 Student Demographics
(a) Full Legal NameLegal Last Name
Legal First Name
Legal Middle Name
Legal Suffix
or
Last Name
First Name
Middle Name
Suffix 

(Demographics page (click Change, then Show/Hide Legal Name))

NOTE: On Transcript Definitions page - Demographics tab, there is the Print Middle Name instead of Initial option.

LSI.LLN,

LSI.LFN,

LSI.LMN,

LSI.LSF

or

STU.LN,

STU.FN,
STU.MN,

STU.SF


The student's legal name,

the name submitted to PEIMS, and the name recorded on the AAR must be identical.


----

If the student has LSI data and the user who is printing the transcript has permission to view LSI data, the Print Student Legal Name option allows user to print legal name on the transcript. Otherwise, STU data is printed.

(b) Student ID Number (if applicable)Student ID
(Demographics page)		STU.IDLocally assigned
(c) Social Security Number

Soc-Sec-Num
State Alternate ID    

(Student Data > Demographics > Student Data 2

(initially hidden behind Unique ID))


Must be selected on Transcript Definitions page - Demographics tab

ESD.ED student's social security number or state-assigned number

See Texas - Secure Access to Student SSNs
(d) Date of BirthBirthdate
(Demographics page)		STU.BDMM/DD/YYYY
(e) GenderGender
(Demographics page)

Must be selected on Transcript Definitions page - Demographics tab

STU.GNmale or female or M or F
(f) EthnicityEthnicity
Race
(Demographics page)

Must be selected on Transcript Definitions page - Demographics tab

STU.ETH,
STU.RC1,
STU.RC2,
STU.RC3,
STU.RC4,
STU.RC5		Ethnicity and Race. Use Federal Reporting standards, based on the PEIMS Code Table C088
(g) Parents' or Guardians' NamesParent/Guardian - Name
(Demographics page)		STU.PGfirst and last name(s)

Is M/M acceptable?
(h) Current AddressMailing Address
(Demographics page)

STU.AD,

STU.CY,

STU.CN,

STU.ZC,

STU.ZX


Other Information Printed
GradeGrd
(Demographics page)		STU.GR
Unique IDUnique ID
(Demographics page, Student Data 2 tab)		STU.CID
CounselorCounselor
(Demographics page)		STU.CU
Class of/Graduated See 1.13 (f) below

1.12 School Data

(a) District Name

(b) Name of School

(c) Phone Number

(d) School Address

School Name ((a) district and (b) school)
(School Information page)
(c) Area, Telephone
(d) Street Address, City, State, Zip
(School Options page)

NOTE: On Transcript Definitions page - Image Options tab, there is the Print District Logo option. The logo will print if the file (LOC.DLF) has been uploaded from the School Options (district) page. 		(a) LOC.NM,
(b) LOC.NM
(c) LOC.AC, LOC.TL
(d) LOC.AD, LOC.CY, 

LOC.ST, LOC.ZC


(e) County District Campus Number (CDCN)School Information page,
County + District + Campus		LOC.CC,
LOC.DC,
LOC.SC		nine-digit PEIMS number found in the Texas Education Directory
(f) College Board/ACT Campus NumberSchool Options page, College Entrance Exam Board field

NOTE: On Transcript Definitions page - Design Options tab, there is the Print College Entrance Exam Board option.		LOC.CBC

Number used when students register for an ACT® or SAT® exam, can be found at  http://www.actstudent.org/regist/lookuphs.html or 

http://sat.collegeboard.com/register/sat-code-search

(g) Signature and Title of School OfficialTranscript Definitions page - Image Options tab, there is the Print Principal Signature option. An electronic version of the signature is printed if the file (LOC.PSF) has been uploaded from the School Options page.

Also, Transcript Definition page, Custom Content tab, Signature Line Text provides ability to print optional for optional message such as "This transcript is unofficial unless signed by a school official."		TDF.T41
LOC.PSF (signature file)		Depends on selections on Configurations > Transcript Definitions (under Custom Content) for the transcript code selected for printing:
1.13 Student Data
(a) Class Rank (optional)Transcripts page, Class Rank field

On Transcript Definitions page - GPA Options tab, be sure Print Class Rank and Class Size is selected.

There are also options for Print 10 - 12 Class Rank and Calculate Class Ranks (HIS & GRD).

STU.CR (if using Aeries built-in GPAs)

or

DGP.CR (if using District GPAs)

If class rank is not calculated or

reported, the AAR should indicate that and may do so using the letters “DNR” for Does Not

Rank. 

(b) Number of Students in Graduating Class (optional)Transcripts page, Class Size field

On Transcript Definitions page - GPA Options tab, be sure Print Class Rank and Class Size is selected.		STU.CS (if using Aeries built-in GPAs)

or

DGP.CS (if using District GPAs)

 
(c) Date of Ranking (optional)
 Available if using district GPAs.
(d) Quartile (optional)(District) GPA Configurations page, Rank Groups fieldDGP.RG


Available if using district GPAs.

A student's position in quartile (or quintile, decile, etc., up to 100) can be produced by using GPA.CR (rank) instead of individual position in xxx students.

NOTE: On Transcript Definitions page - GPA Options tab, the Ranking Type field allows you to select Decile.
(e) Grade Point Average (optional)Transcripts page, GPA fields

NOTE: On Transcript Definitions page - GPA Options tab, there are several options, including how many decimal places to use.

The Print Which Term GPA allows you to indicate which GPA to print, or the option to print None.
STU.GP

STU.GPN

STU.CP

STU.CPN

STU.TP

STU.TPN


* district-level:

DGP.GPW 

DGP.GPN 

Depends on selections on Configurations > Transcript Definitions (under GPA Options) for the transcript code selected for printing:


Weighted GPAUnweighted GPA
Academic GPA (9-12)STU.GPSTU.GPN
Total (Non-Academic) GPA (9-12)STU.TPSTU.TPN
Academic 10-12 GPASTU.CPSTU.CPN


* New programming in progress  (4059)
(f) Graduation DateDemographics - Student Data 2, Grad Type Date field 

NOTE: On Transcript Definitions page - Demographics tab, there is the Print "Class of" / "Graduated" Label  option.		STU.DGMM/YYYY. The date the student completed all graduation requirements
(g) Certificate of Coursework Completion DateDemographics - Student Data 2, Grad Type Date field STU.HSG,.
STU.DG		MM/YYYY. Used if LEA awards a certificate of coursework completion

SPED ? Date should be graduation date (end of four years). Diploma is graduation date. (may graduate 1-2 years later.
Two dates (for some students): Certificate of completion, and graduation date.
"Certificate of Completion" (IEP Continuers)
(h) Graduation ProgramGraduation Status page, Graduation Track field (STU.GRT) (tracks must be defined on Graduation Requirements page)

Demographics - Student Data 2, Grad Type Code field (STU.HSG) (populated once student graduates)

NOTES: 
On Transcript Definitions page - Record Details tab, there is the Show Work in Progress on the Transcript option.

On Transcript Definitions page - Optional Areas tab, there is the H.S. Grad Type option. Select to display this information.		This will be added for all students.

Currently:
Before student has graduated:
STU.GRT (must be defined in TTP)

Credits can be used to determine student's progress.

Once student has graduated:
STU.HSG


NOTE: Aeries Transcript to be adjusted to always display the "Grad Track" in TX schools unless an HSG value is populated.


Must be indicated by end of the student’s junior year. See Indicators:
  • NOTE: Only FHSP is currently valid. The following indicators are no longer valid.
  • (OBSOLETE) (1) Student is on track to complete the requirements of the SBOE-approved Recommended High School Program (RHSP).
  • (OBSOLETE) (2) Student is on track to complete the requirements of the SBOE-approved Distinguished Achievement Program (DAP).
  • (OBSOLETE) (3) Student is on track to complete the requirements of the SBOE-approved Minimum High School Program (MHSP).
  • (4) Deleted – do not use.
  • (OBSOLETE) (5) Student is on track to complete the portion of the RHSP that is available to the student at a high school that certifies to the commissioner of education that not all the necessary courses for the recommended program were offered (TEC §51.803(d)(2) and §56.304(f)(1)).

Once graduation requirement is completed, the AAR must indicate which high school program the student completed (TREx Code

Table TC13; (OBSOLETE: the actual words Minimum, Recommended or Distinguished must appear on the AAR in place of numeric codes.)

TC13:

----



(i) Required State Assessments

Test Scores page (TST),
Testing Exclusions page (TEX),
College Entrance Tests page (CTS)

Include on Transcript using TTP.

Tests are entered on
page (CTL).

(1) Obsolete.

(2) On the Test Scores page, EOC Performance Level is specified in the Perf Level field. Admin season and year are specified in the Testing Admin field.

Set up exclusions reasons on Testing Exclusions.

(3) Campus/district responsibility.

(4) Set up alternate assessments on Testing Exclusions page, Alt Asmt field.

(5)		TST, TEX, CTS
(must be defined in TTP)

(2) TST.ID = EOC,
TST.ID = EOCATL,
TST.PL (performance level)
TEX.ID (testing exclusion)
TST.TA (test admin)

(3) school task

(4) TST.DT (MMYYYY)

(5) CTS.NM
CTS.DT
(must be defined in TTP)


ARD date for sped?
  • (OBSOLETE) (1) TAKS
  • (2) STAAR EOC - To meet state graduation requirements, students must reach or exceed their cumulative score target in each foundation subject area.
    • For each EOC assessment taken, enter academic performance level (I, II, or III) earned. 
    • For students who were not required to take a particular EOC assessment, enter N/A. 
    • Include admin and year (Spring, Summer, or Winter/YYYY) when student met cumulative score target for each foundation subject area.
  • (3) State assessment graduation requirements must be supported in the student's permanent records.
  • (4) MM/YYYY dates for students who completed alternate assessment requirements per ARD committee (must be specified in IEP and maintained in permanent records).
  • (5) MM/YYYY dates for eligible students who met requirements through satisfactory performance on alternative assessments (i.e., ACT® or SAT®). Documentation of eligibility and scores should be maintained in permanent records.
(OBSOLETE) (j) Distinguished Achievement Program (DAP) Advanced Measures. HB5 replaced Distinguished Academic Measures (DAP) with FHSP starting with the 2014-2015 school year.


Per SBOE §74.11 (e), a student may earn a distinguished level of achievement by successfully completing the curriculum requirements for the FHSP and the curriculum requirements for at least one endorsement required by the TEC, §28.025(b-15), including four credits in science and four credits in mathematics to include Algebra II.		Activities and Awards page, Type and Code fields;

Transcript Definition page, Things to Print tab, Table and Test/Event fields

NOTE: The Grade Reporting Options page has Enable Hours on Grades/Transcript option allowing ability to not print number of hours when not applicable.GGr		ACT.TY (Type) = Performance Acknowledgements   
ACT.CD (Code)


 

SBOE TAC

Chapter 74. 

Subchapter B.

§74.13. Endorsements.


Per SBOE §74.5 (f), a student who completes the requirements for an endorsement shall have the endorsement clearly indicated on the academic achievement record.

District/School Setup:
Grade Reporting > Configurations > Graduation Endorsement Setup page
Graduation Status page. For each pathway, add requirements and the associated course clusters.

Student:
Graduation Status page, Endorsement tab, click Manage.

Option to show only "opt in" endorsements vs. those that are inadvertently meeting.


Possible future development
Currently displays In Progress and Completed.
Option to be added to limit to Completed only.
Will print ANY that are completed, not just those that are opted into.
On report, only those that apply to student are displayed (those Selected on Graduation Status page). This is currently triggered when a student takes ANY course that is in that endorsement (e.g., fine arts).

Performance acknowledgment(s) earned by a student on the FHSP

Activities and Awards page, Type, Code, and Reason fields;

Transcript Definition page, Things to Print tab, Table and Test/Event fields		ACT.TY (Type) = Performance Acknowledgements   
ACT.CD (Code)
ACT.RS (Reason)		Enter record on Activities and Awards page.

For a particular transcript, enter record on Things to Print tab with Table = ACT.TY and Test/Event = ACT.CD.

Speech requirement
SBOE TAC §74.11(a)(3)

Activities and Awards page, Type and Code fields;

Transcript Definition page, Things to Print tab, Table and Test/Event fields		ACT.TY (Type) = Other Graduation Requirements 
ACT.CD (Code) = Speech Requirement		Enter record on Activities and Awards page.

For a particular transcript, enter record on Things to Print tab with Table = ACT.TY and Test/Event = ACT.CD.

Instruction in cardiopulmonary resuscitation (CPR)

SBOE TAC §74.38

Activities and Awards page, Type and Code fields;

Transcript Definition page, Things to Print tab, Table and Test/Event fields		ACT.TY (Type) = Other Graduation Requirements 
ACT.CD (Code) = CPR Instruction		Enter record on Activities and Awards page.

For a particular transcript, enter record on Things to Print tab with Table = ACT.TY and Test/Event = ACT.CD.
Peace officer interaction instruction
SBOE TAC §74.39		Activities and Awards page, Type and Code fields;

Transcript Definition page, Things to Print tab, Table and Test/Event fields		ACT.TY (Type) = Other Graduation Requirements
ACT.CD (Code) = Peace Officer Interaction Instruction 		Enter record on Activities and Awards page.

For a particular transcript, enter record on Things to Print tab with Table = ACT.TY and Test/Event = ACT.CD.
Other Information Printed
Ranked By


Credits Attempted










1.15 Record of Courses and Credits Earned
- List courses completed, grades earned, and credits awarded.
- Must be consistent with teacher records and student IEP.
- Must include all courses completed in grades 9-12 and before grade nine for high school credit.
- Class rank, course weights, grade point scale, and related topics are determined by local board policy.
- Non-Texas public school transfer students may have grades or credits lower than the Texas passing standard.





----

(a) Course CategoryCourses page, General tab, Subject Area Codes field 1 (CRS.S1)
or
Courses page, General tab, Dept field (CRS.DC)

(Secondary schools typically use CRS.S1.)

CRS.S1/CRS.DC must be set up on Update Codes Table.

NOTES: 
  • On Transcript Definitions page - Record Details tab, there are Hide Course IDs on the Transcript and Print Subject Area (S1) instead of Crs ID options.
    If selected, the Subj column on the transcript displays the code for each course.

  • If the Show Department option on Transcript Definition page, Record Detail tab, the Department column prints on the transcripts which displays the department name for each course listed. This is the Description entered for CRS.DC must be set up on Update Codes Table.

  • Aeries to be adjusted to have the course Department Code (CRS.DC) field expanded to 6 characters (currently 1 character) to handle AAR Course Category Values.  Transcript already has the option to display this information on a course.
CRS.S1
or
CRS.DC
  • (1) Used to organize courses on AAR (generic categories).
  • (2) Generic categories may appear in full name or initial format.
English Language ArtsELA
SpeechSP
MathematicsMA
ScienceSC
Social StudiesSS
Economics/Free EnterpriseECFE
HealthHL
Physical EducationPE
Languages Other Than EnglishLOTE
Fine ArtsFA
Technology ApplicationsTA
Career and Technical EducationCTE
Other ElectivesEL
Local CreditLC

 

(b) Course Names and Codes(1) Service ID (C022) course titles will print on the transcript if Print Service ID Short Title Instead of Regular Course Title is selected on Transcript Definitions, General tab. Otherwise, Transcripts page, Std Course Title (HIS.CO) if it exists; otherwise, Courses page, Title field (CRS.CO)

If the Service ID Description Suffix (CRS.SDS) exists, it is appended to the abbreviated name.

(2) Courses page, Other tab, Service ID

(3) If CRS.SVC starts-with 8 or is not populated

NOTE: On Transcript Definitions page - Record Details tab, there is the Hide Course IDs on the Transcript and Print Subject Area (S1) instead of Crs ID options.

Print Service ID must be selected on Transcript Definition page, Record Detail tab.		(1) CRS.SVC, CRS.SDS
or CRS.CO/HIS.CO

(2) (3) CRS.SVC
  • (1) Full name and/or abbreviated name per PEIMS Code Table C022 for the current year (nine character max including spaces).
  • (2) Eight-digit service ID number per PEIMS Code Table C022.
  • (3) For locally developed courses, the abbreviated course name and service ID (alphanumeric and must begin with 8 (8XXXXXXX) are assigned by district. Generally, not eligible for state credit and cannot replace courses required by the SBOE for graduation. 
  • (OBSOLETE) (4) 
(c) Course Grades(1) Transcripts page, Mark field

(2)

(3) 15% rule was replaced by EOC tests per HB5.

(4) Transcripts page, Pass/Fail Credit field (in editing mode) (PEIMS Code table C136)

(5) Transcript Indicator Definitions page, Indicators field (district level); must be mapped to PEIMS codes on Texas State Reporting page, Code Translations tab

(6) Valid Marks page ?

NOTE: On Transcript Definitions page - GPA Options tab, there are Hide Credits on Transcript Page and Hide Credits on Transcript Reports and Hide Credit Attempted on Transcript Reports options.

New HIS field for Year Avg Mark (HIS.AMK).  

New HIS field for Mark Averaging Group (GUID) 		(1) HIS.MK
(Average column programming in progress)

(2)

(4) HIS.PF

(5) XRF.CD, XRF.DE, XRF.TC1, XRF.FC1, XRF.SI, XRF.CD1 (district level)
  • (1) Grade earned for each semester by semester. If local policy allows averaging the two semesters of a full-year course, the average column must be completed
  • (2) student must earn a minimum average grade (equivalent of 70 on a scale of 100) to pass a course and be awarded credit. Credit can be awarded by semester, or local policy can allow two semesters of a full-year course to be averaged and award credit for entire course. For non-Texas public school transfer students, the receiving district determines how the grades are recorded.
  • (OBSOLETE) (3) STAAR EOC score must count for 15% of student's final course grade. Implementation is based on local policy. Districts have discretion over the 15% calculation for STAAR English I, II, and III assessments (separate reading and writing components). Districts are not required to count STAAR Modified or STAAR Alternate EOC assessment scores as 15% of a student's final course grade.
  • (4) Students with excessive absences will be given grade earned but may/may not be awarded credit. Explanation must be included on AAR in the notes section or as an attachment (which are not sent through TREx). 
  • (5) A grade or a special indicator may be used for courses/activities that serve as PE substitutions (JROTC course, athletics, cheerleading, etc.) Codes exist for PE substitutions in PEIMS Code Table C022. (See section 1.16 below.) 
  • (6) Other Characters Used in Grade Columns
    • (A) An asterisk (*) or other symbol next to grade indicates that an explanation for the grade appears elsewhere on the AAR or on an attachment. If more than one grade or code requires an explanation, a different symbol must be used for each.
    • (B) "P," "F," or other symbols indicate achievement in Pass/Fail courses.
(d) Transferred CreditTranscripts page, Course History section entered manually when student enters school. If Schl does not match, it is considered a transfer. 
Schl must exist on Course History Institutions page (CHI table).		HIS.ST, HIS.CC

  • (1) Texas public school district or charter school after a semester or full year is completed: receiving district must honor credits already awarded by sending district.
  • (2) Non-Texas public school: student records must be evaluated and credit awarded. Special Explanation Code 3 may be used to identify transferred credits. (See section 1.16 below.)
(e) Local Credit Courses





(2) Courses page, Other tab, Service ID

(3) If CRS.SVC starts-with 8 or is not populated		CRS.SCV

Districts may offer courses for local credit only. 


Course Category should indicate Local Credit.



These courses cannot count toward state graduation requirements (some exceptions).

TEC, §28.002:

Innovative Courses 

Cyber Security (may be approved for credit)



Per SBOE §74.5 (d), Any credit earned by a student must be recorded on the academic achievement record, regardless of when the credit was earned.


1.16 Special Explanation Codes
(a) Use of Certain Special Explanation CodesSet up on Transcript Indicator Definitions page.XRF.CD
XRF.DE

Listed on Transcript under Indicators.

The IEP defines the appropriate high school program for each student receiving special education services. Options:

  • (1) Participation in general education course with no modification of content: Code V should NOT be used. Accommodations may be used as recommended by the ARD.
  • (2) Participation in a general education course with ARD-directed modification of content: 
    • (A) Non-EOC Course - Special Education Code V may be recorded in permanent record but MUST NOT be printed on AAR. Only a course with a standard course number and title assigned in PEIMS Code Table C022 and locally modified in content as a result of an ARD decision is coded in the permanent record with Code V. Courses with modified content cannot be counted toward RHSP or DAP (exceptions for PE).
    • (B) EOC-Courses - There is no need to use Code V.
(b) The list of codes on the following pages is authorized by the TEA.Set up on Transcript Indicator Definitions page.XRF.CD
XRF.DE		Listed on Transcript under Indicators.

Code A is required for courses included in an articulated agreement. Code D is required for dual credit courses. The use of all other codes is optional. Districts may use additional codes locally. Code(s) are inserted in the appropriate field.
CodeSpecial Explanation

A
(required for

articulated

courses)


High school course for which college credit may be awarded by a college under conditions of local articulation agreement or the statewide Advanced Technical Credit Program agreement. Colleges agreeing to award credit under local agreement must be named elsewhere on the AAR or in an attachment.)
CCourse taken by correspondence from an approved institution
D
(Required for dual-credit courses)		College course for which the student earns dual credit
E

Course for which credit is awarded by examination in an academic subject in which

the student has had no prior instruction 

GGifted/talented (G/T) course
H

Locally approved honors course (TEA does

not review or approve honors courses.)

EInternational Baccalaureate (IB) course (for use only by authorized IB schools)
JA high school course completed prior to 9th grade
K

Pre-International Baccalaureate (pre-IB) course (for use only by authorized IB

schools)

LCourse taken for local credit only
MMagnet course
PCollege Board-approved Advanced Placement (AP) course
QPre-Advanced Placement (pre-AP) course
R

Course completed in summer school, night school, or other 

arrangement outside regular school year and/or day

T

Course for which credit is awarded by examination in an academic subject in which

the student has had some prior instruction 

V

State-approved course in which TEKS content has been modified as a result of an ARD decision (used only in permanent record of students receiving special education services to indicate modifications in TEKS course content).

X

Innovative course approved for state elective credit by SBOE or COE

Z

Distance learning course

3

Course for which credit is awarded based on the district’s evaluation of student’s records from non Texas LEA

Appendix A - State Board of Education-Approved Graduation Program Seals

SBOE-Approved Graduation Program Seals to be used by public schools and approved charter schools to denote completion of appropriate high school

graduation programs under 19 TAC §74.14 on each student's AAR.


STU.HSG = 34, 35, 54, 55, 56, or 57

Only the Foundation High School Program seal is currently valid in Texas. It is printed on all AARs where STU.HSG indicates graduation (i.e., 34, 35, 54, 55, 56, or 57 (PEIMS Code table C062)).