THIS IS A DRAFT DOCUMENT - IN PROGRESS.

IT HAS BEEN PUBLISHED IN ORDER TO BE SHARED WITH CLIENT FOR COLLABORATION.


The TEA Academic Achievement Record guidelines require LEAs to report the academic achievement record (AAR) of students who have completed the or Foundation High School Program (FHSP). The year in which a student enters 9th grade determines the graduation requirements they must complete to receive a high school diploma. The AAR form serves as the academic record for each student and must be maintained permanently by the LEA.

The Aeries Transcripts page allows you to generate a student AAR which displays a student's previous year grade history, student ranking and calculated GPAs.


The 2012 Minimum Standards for the AAR is the latest standard.


FHSP was established by House Bill 5 and adopted as of the 2014-2015 school year. Not all information in the 2012 Minimum Standards has remained valid. See the following State Board of Education (SBOE) Texas Administration Code (TAC) sections:



Information provided below is for informational purposes only. Refer to official TEA documentation for confirmation and additional information.


IMPORTANT:

  • The AAR cannot contain information disclosing a student's disability.
  • The AAR cannot contain information indicating a student has attended a juvenile justice alternative education program (JJAEP). Instead, the AAR should include the name and CDCN of the student's home campus. (On Transcript Definition page - Record Details tab, select Home School instead of Current School.)
  • The AAR cannot contain an indication of completion of Individualized Education Program (IEP) for special education.


REMINDER: TREx can only include notes and attachments for transcripts sent to other high schools. Transcripts sent to institutions of higher education may not contain notes and attachments.


Security (in progress)

The Parents security portal group and/or the Students security portal group must have the Transcript Report Printing security option selected in order for the group to view the Print button on the Transcripts page in the portal. Read permission to Transcripts must also be selected to access the Transcripts page in the portal.  


Aeries PageActionTable/Program AreaUser Permission Needed
Transcript View by parent or student

The Parents security portal group and/or the Students security portal group must have the Transcript Report Printing security option selected in order for the group to view the Print button on the Transcripts page in the portal. Read permission to Transcripts must also be selected to access the Transcripts page in the portal.

HISTranscript Report Printing

Read
Graduation StatusChange the Graduation Track for a studentHSG (High School Graduation)Read ? Update?
***mapped PEIMS. Default is 34 unless grad track assigned.
CoursesUpdate course dataCRS (Courses)Update
Off Grade CoursesAdd or update off grade coursesOGC (Off Grade Courses)Admin
User and Portal groups: Full
  TDF (Transcript Definition) 
  ACT (Activities and Awards) 
  HIS (Course History) 
  TST (Testing Data) 
  LOC (Location Data) 
 Texas State Reporting - Code TranslationXRF (Cross Reference) 
 Update Code Tables  
 Print student legal name for student who has legal name dataLSI (Legal Student Info) 
 Print SSN or State number on transcriptESD (Encrypted Student Data) 
 Set district-level GPA specifications.DGP (District GPAs)Admin

View/query student's graduation creditsHSG (Graduation Status) 
Transcript DefinitionIndicate items to be attached to transcriptTTP (Things to Print) 
College Entrance Tests
CTS (College Test Scores)


Setup

District:

  1. Use of District GPAs must be enabled at the district level, if used.

  2. On District Settings, indicate if you want to use Optimized Graduation Status logic. Select the Do Not Optimize Graduation Status option accordingly. See Graduation Requirements - Graduation Status section. (DPT)

  3. On School Options (district), upload a district logo to print on transcripts, if preferred.

  4. On GPA Configurations  (district) if using district-defined GPAs:
    • Inactivate any built-in GPAs that are not needed.
    • Create custom district GPAs.
    • Assign district-defined GPAs to specific schools or cohorts (Schools and Cohorts heading).
    • Modify weight factors for the district-defined GPAs if needed (GPA Weight heading).

  5. Set up Transcript Indicator Definitions.
    • Special Explanation Codes
      • Courses/activities that serve as PE substitutions 
      • High school programs for students receiving special education services
      • Articulated agreement (Code A)
      • Dual-credit courses (Code D)
      • Other special explanation codes

  6. On Texas State Reporting under Code Translations, if any schools are using Endorsement Codes that are different from the default values (MS, AH, ST, BI, and PS), they need to be mapped to the default values.

School:

  • On School Options, 
    • Indicate if the school will allow issuing grades and partial credits to students. Select the School Option Allow Issue Credit on Classes / Course Attendance Pages option accordingly. See Copying Grades and Credits to Transcripts for Individual Students.

    • Upload the principal's signature file to print on the transcript signature line, if preferred.

  • On Course History Institutions, add any schools or institutions that will need to be displayed on student transcripts. (CHI)

  • On Update Code Tables, add any needed codes:
    • Course Names and Codes: CRS.CO or HIS.CO
    • Activities and Awards: Code (ACT.CD) and Reason (ACT.TY), including
      • Performance Acknowledgements
      • Distinguished Level of Achievement
      • Speech requirement
      • CPR requirement
      • Peace Officer Interaction requirement
      • Financial Aid Application requirement

    • Graduation Status Tracks: REQ.GRT
      Once defined on Graduation Requirements page, these populate the Graduation Track field on Graduation Status.

    • Course Subject Areas or Departments: CRS.S1 or CRS.DC

    • Service IDs (PEIMS code table C022) CRS.SVC
      • Add local courses. All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).

    • Service ID Description Suffix: CRS.SDS (appends a one-digit code to the abbreviated C022 name which can be used to indicate fall/spring semesters of the same course)

    • Course Characteristics: CCH.CD, especially if using district GPAs by cohort, create a characteristic such as "Cohort YYYY." When creating a District GPA, the Course Characteristic will be specified.

    • Endorsements (GES.ED) The following are the default values (hard coded). Codes only need to be added if they are different from these codes. If different, they need to be mapped using Code Translations(district).
      • Multidisciplinary = MS
      • Arts and Humanities = AH
      • STEM = ST
      • Business and Industry = BI
      • Public Services = PS

  • On Activities and Awards, add entries for Speech, CPR, Peace Officer Interaction and Financial Aide Application requirements, as well as Distinguished Level of Achievement and Performance Acknowledgement.

  • On Courses, verify the accuracy of all data in the course table. See Graduation Requirements - Course Table Accuracy section and Courses - General Information. (CRS)
    • Include locally-developed courses (Revised Minimum Standards 1.7 (e)):
      All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
      The course number must begin with 8 (e.g., 8XXXXXXX).
  • On Master Schedule, ensure the following:
    • CTE Hours field is set correctly for each section of CTE course.

  • On Off Grade Courses, add any courses that may be taken grades 6-8 that would generate high school credit. (OGC)

  • On Graduation Requirements, add any graduation tracks that will be assigned to students. (REQ)

  • On Graduation Endorsement Setup, 
    • Add a pathway for each FHSP endorsement. For each pathway, add requirements. For each requirement, add Course Clusters that can accomplish the requirement.
    • Add a pathway for CTE

  • On Testing Control Table page, ensure all standardized tests (EOC, STAAR, etc.) are entered (CTL).

  • On Transcript Definition(for each school and each transcript used):
    • On the General tab, set up transcript(s), including style (3-column or 1-column) and which information should print on a student's transcript. (TDF)
      NOTE: If using District GPAs, under GPA Options, select the District GPA options (right). Disable all options associated with the built-in GPAs (left) if not using.
    • On the Terms tab, determine the terms to include when printing transcripts.
    • On the TTP tab, determine the things to print with the transcripts.
      NOTE: Be sure Print/Define TTP is enabled on the General tab under Optional Areas.
      • State Test Scores (TST)
      • College Entrance Test Scores (CTS)
      • Testing Exclusions (TEX)
      • Activities and Awards (ACT)
        • FHSP
        • Performance Acknowledgements
        • Distinguished Level of Achievement
        • Speech requirement
        • CPR requirement
        • Peace Officer Interaction requirement
        • Financial Aid Application - Financial application form completed
        • Financial Aid Application - Exception submitted

          For ACT entries, set the Score field to N-Do Not Show Hours in order to prevent the hours from printing on the transcript when not applicable. Also set the Print Option to 2-Print Most Recent Event.



Student

  1. On the Demographics page page:
    • If using district GPAs by cohort, be sure the student's 9th Grade Entry Year (STU.INE) and Cohort (STU.CHT) fields are set correctly.

    • On Student Demo 2, the Grad Type - Code field (STU.HSG) must be set to 34 - Foundation High School Program in order for endorsements to extract properly for PEIMS and TREx reporting.

    • On Student Demo 2, enter a Certificate of Completion - Date (STU.CDT) for any student who has been awarded a Certificate of Coursework Completion by the district. Districts may award this to a student who successfully completes all coursework requirements but who fails to perform satisfactorily on the statewide exit-level assessment (TEC 28.025(d)) (TREx element TE015).

  2. On the Graduation Status page:
    • Graduation Track - Assign the student a graduation track.
    • Under Endorsement, click Manage and select the FHSP Endorsements the student is working toward.
      Be sure to select Opt-out if the student may have classes toward an FHSP Endorsement but is not intentionally pursuing it.
    • Under Endorsement, click Manage and select the CTE pathway for a student if applicable.

  3. On the Copy Grades to Transcriptspage, copy grades and credits to to transcripts.
    • After semester grades are complete, copy student grades from the Grades table to the Course History table. The Course History table records will print on a student’s transcript. (GRD > HIS)

  4. On the Transcripts page, add/edit a student's transcript.

  5. On the Mass Add Student Related Data page, mass add activities and awards for students (Speech, CPR, and Peace Officer Interaction) (Select ACT table.)

  6. On Mass Add Records, mass add course information for a student.

  7. Ensure the following information is complete:
    1. Test Scores page
    2. Testing Exclusions page

  8. On College Entrance Req’s, maintain a student's college requirements and entrance tests information.

  9. Use the Graduation Status Report By Student report to view a student's graduation status.

  10. From Transcripts, print a student's transcript.
    Before printing:
    • Click Recompute GPA if any data has changed that would affect the calculation. Credits, class rank, and class size are also recomputed.
      IMPORTANT: If you have added a District GPA, click Recompute GPA in order for the district GPA information to be displayed and printed.
    • From the drop-down field next to the Print button, select the particular transcript to print.
    • NOTE: Changing the Grad Type field on Transcripts will update the Grad Type - Code field on Demographics - Student Data 2, and vice versa.

Use the Student Transcripts Report to print transcripts for multiple students at once.


  1. Create transcripts for transfer students. ()
    • Add courses not taught at your school.



State RequirementAeries FieldAeries Table.ColumnNotes
1.11 Student Demographics
(a) Full Legal NameLegal Last Name
Legal First Name
Legal Middle Name
Legal Suffix
or
Last Name
First Name
Middle Name
Suffix 

(Demographics page (click Change, then Show/Hide Legal Name))
----
Transcript Definition Settings:
  • Demographics tab - See the Print Middle Name instead of Initial option.

LSI.LLN,

LSI.LFN,

LSI.LMN,

LSI.LSF

or

STU.LN,

STU.FN,
STU.MN,

STU.SF


The student's legal name,

the name submitted to PEIMS, and the name recorded on the AAR must be identical.


----

If the student has LSI data and the user who is printing the transcript has permission to view LSI data, the Print Student Legal Name option allows user to print legal name on the transcript. Otherwise, STU data is printed.

(b) Student ID Number (if applicable)Student ID
(Demographics page)		STU.IDLocally assigned
(c) Social Security Number

Soc-Sec-Num
State Alternate ID    

(Student Data > Demographics > Student Data 2

(initially hidden behind Unique ID))

----

Transcript Definition Settings:

  • Demographics tab - Print Social Security Number must be selected.
ESD.ED Student's social security number or state-assigned number

See Texas - Secure Access to Student SSNs
(d) Date of BirthBirthdate
(Demographics page)		STU.BDMM/DD/YYYY
(e) GenderGender
(Demographics page)

----

Transcript Definition Settings:

  • Demographics tab - Print Student Gender must be selected.
STU.GNmale or female or M or F
(f) EthnicityEthnicity
Race
(Demographics page)

----

Transcript Definition Settings:

  • Demographics tab - Print Student Race/Ethnicity must be selected.
STU.ETH,
STU.RC1,
STU.RC2,
STU.RC3,
STU.RC4,
STU.RC5		Ethnicity and Race. Use Federal Reporting standards, based on the PEIMS Code Table C088
(g) Parents' or Guardians' NamesParent/Guardian - Name
(Demographics page)		STU.PGFirst and last name(s)
(h) Current AddressMailing Address
(Demographics page)

STU.AD,

STU.CY,

STU.CN,

STU.ZC,

STU.ZX


Other Information Printed
GradeGrd
(Demographics page)		STU.GR
Unique IDUnique ID
(Demographics page, Student Data 2 tab)

----

Transcript Definition Settings:

  • Demographics tab - Print Unique ID Number must be selected.
STU.CID
Birthplace/CounselorCounselor
(Demographics page)

----

Transcript Definition Settings:

  • Demographics tab - See Print Birthplace instead of Counselor.
STU.CU
Class of/Graduated See 1.13 (f) below

District Enter (date)Enrollment History page, Enter Date field
----
Transcript Definitions Settings:
  • Demographics tab - See the Hide Student Enter/Leave Dates field.


School Enter (date)Enrollment History page, Enter Date field
----
Transcript Definitions Settings:
  • Demographics tab - See the Hide Student Enter/Leave Dates field.


School Leave (date)Enrollment History page, Leave Date field
----
Transcript Definitions Settings:
  • Demographics tab - See the Hide Student Enter/Leave Dates field.
ENR.LD
1.12 School Data

(a) District Name

(b) Name of School

(c) Phone Number

(d) School Address

School Name ((a) district and (b) school)
(School Information page)
(c) Area, Telephone
(d) Street Address, City, State, Zip
(School Options page)
----

Transcript Definition Settings:

  • Design Options tab - Set the Name Under Transcript Title option to print the district and/or school name.
  • Image Options tab - If Print District Logo is selected, the logo will print if the file (LOC.DLF) has been uploaded from the School Options (district) page. 
(a) LOC.NM,
(b) LOC.NM
(c) LOC.AC, LOC.TL
(d) LOC.AD, LOC.CY, 

LOC.ST, LOC.ZC


(e) County District Campus Number (CDCN)School Information page,
County + District + Campus
----
Transcript Definition Settings: 
  • Record Details tab - For JJAEP students, select Home School instead of Current School.
LOC.CC,
LOC.DC,
LOC.SC		Nine-digit PEIMS number found in the Texas Education Directory
(f) College Board/ACT Campus NumberSchool Options page, College Entrance Exam Board field
----

Transcript Definition Settings:

  • Design Options tab - Print College Entrance Exam Board must be selected.
LOC.CBC

Number used when students register for an ACT® or SAT® exam, can be found at  http://www.actstudent.org/regist/lookuphs.html or 

http://sat.collegeboard.com/register/sat-code-search

(g) Signature and Title of School OfficialTranscript Definitions Settings:
  • Image Options tab - If Print Principal Signature is selected, an electronic version of the signature is printed if the file (LOC.PSF) has been uploaded from the School Options page.
  • Custom Content tab, Signature Line Text provides ability to print optional for optional message such as "This transcript is unofficial unless signed by a school official."
  • Custom Content - See User Defined Footer and Signature Line Text fields.
TDF.T41
LOC.PSF (signature file)
Other Information Printed
Transcript TitleTranscript Definitions Settings:
  • Design Options tab - Enter a Transcript Title that will print at the top of the transcript.


1.13 Student Data
If graduated:


If not graduated:


(a) Class Rank (optional)Transcripts page, Class Rank field

'DNR' is displayed if student's rank falls outside the percent specified in Calculate Top % on GPA Configurations.
----
Transcript Definitions Settings:
  • GPA Options tab - If using built-in GPAs, Print Class Rank and Class Size must be selected. There are also options for Print 10 - 12 ClassRank and Calculate Class Ranks (HIS & GRD).
  • GPA Options tab - If using District GPAs, Print Ranks from District GPAs must be selected.

STU.CR (if using Aeries built-in GPAs)

or

DGP.CR (if using District GPAs)

If class rank is not calculated or

reported, the AAR should indicate that and may do so using the letters “DNR” for Does Not

Rank. 


Inactive students (STU.TG <> blank) are not included in rank.


(b) Number of Students in Graduating Class (optional)Transcripts page, Class Size field
----
Transcript Definitions Settings:
  • GPA Options tab - Print Class Rank and Class Size must be selected.
STU.CS (if using Aeries built-in GPAs)

or

DGP.CS (if using District GPAs)

 
(c) Date of Ranking (optional)Transcripts page, GPA Last Updated field

 Available if using district GPAs.
Does not print on transcript.
(d) Quartile (optional)(District) GPA Configurations page, Rank Groups field = 4
----
Transcript Definitions Settings:
  • GPA Options tab - If using District GPAs, select Print Ranks from District GPAs.
  • GPA Options tab - NOTE: If using built-in GPAs, the Ranking Type field only allows you to select Decile.
DGP.RG
GPA.CR 


Available if using district GPAs.

A student's position in quartile (or quintile, decile, etc., up to 100) can be produced by using GPA.CR (rank) instead of individual position in xxx students.


(e) Grade Point Average (optional)Transcripts page, GPA fields

Printed for each term and overall.
----
Transcript Definitions Settings:
  • GPA Options tab - There are several options, including how many decimal places to use.
  • GPA Options tab - The Print Which Term GPA allows you to indicate which GPA to print, or the option to print None.
  • GPA Options tab - There are several elections available. See table to the right.

 

STU.GP

STU.GPN

STU.CP

STU.CPN

STU.TP

STU.TPN


* district-level:

DGP.GPW 

DGP.GPN 

GPA Options:
Built-in GPAs:

Weighted GPAUnweighted GPA
Academic GPA (9-12)STU.GPSTU.GPN
Total (Non-Academic) GPA (9-12)STU.TPSTU.TPN
Academic 10-12 GPASTU.CPSTU.CPN


If District GPAs are used, and built-in GPAs have been disabled on GPA Configurations, these options are not displayed, and District GPA options are displayed instead:

(f) Graduation DateDemographics - Student Data 2, Grad Type Date (STU.DG) and Grad Type Code fields (STU.HSG) are populated once student graduates.
----
Transcript Definition Settings: 
  • Demographics tab - See the Print "Class of"/"Graduated" Label option.
STU.DG
STU.HSG 		MM/YYYY. The date the student completed all graduation requirements
(g) Certificate of Coursework Completion DateDemographics - Student Data 2, Grad Type Date field STU.HSG,.
STU.DG		MM/YYYY. Used if LEA awards a certificate of coursework completion

SPED ? Date should be graduation date (end of four years). Diploma is graduation date. (may graduate 1-2 years later.
Two dates (for some students): Certificate of completion, and graduation date.
"Certificate of Completion" (IEP Continuers)
(h) Graduation Program

Graduation Status page, Graduation Track field

Code & Description must be added on Update Code Table for REQ.GRT. Then, define the track  on Graduation Requirements page. Defined tracks will populate the Graduation Track field on Graduation Status.

Demographics - Student Data 2, Grad Type Code field (STU.HSG) is populated once student graduates. 
See (f) Graduation Date above.
----
Transcript Definition Settings: 
  • Record Details tab - See the Show Work in Progress on the Transcript option.
  • Optional Areas tab - The H.S. Grad Type field displays/hides the CREDIT SUMMARY section which displays information based on the Graduation Track pursued by the student, as set up on Graduation Requirements.

HSG.GRT

Update Code Table: REQ.GRT





Must be indicated by end of the student’s junior year. See Indicators:
  • NOTE: Only FHSP is currently valid. The following indicators are no longer valid.
  • (OBSOLETE) (1) Student is on track to complete the requirements of the SBOE-approved Recommended High School Program (RHSP).
  • (OBSOLETE) (2) Student is on track to complete the requirements of the SBOE-approved Distinguished Achievement Program (DAP).
  • (OBSOLETE) (3) Student is on track to complete the requirements of the SBOE-approved Minimum High School Program (MHSP).
  • (4) Deleted – do not use.
  • (OBSOLETE) (5) Student is on track to complete the portion of the RHSP that is available to the student at a high school that certifies to the commissioner of education that not all the necessary courses for the recommended program were offered (TEC §51.803(d)(2) and §56.304(f)(1)).

Once graduation requirement is completed, the AAR must indicate which high school program the student completed (TREx Code

Table TC13; (OBSOLETE: the actual words Minimum, Recommended or Distinguished must appear on the AAR in place of numeric codes.)

TC13:

----





(i) Required State Assessments

Test Scores page (TST),
Testing Exclusions page (TEX),
College Entrance Tests page (CTS)

Tests are entered on
page (CTL).

(1) Obsolete.

(2) On the Test Scores page, EOC Performance Level is specified in the Perf Level field. Admin season and year are specified in the Testing Admin field.

Set up exclusions reasons on Testing Exclusions.

(3) Campus/district responsibility.

(4) Set up alternate assessments on Testing Exclusions page, Alt Asmt field.

(5)
----
Transcript Definition Settings:
  • Optional Areas - Select Competency Tests and add the five EOC Test Titles (Algebra I, English I, English II, etc). This ensures the EOC tests print in the competency tests section on the student's transcript.
  • Optional Areas - Select Print/Define TTP.
  • Things to Print (TTP) - Be sure TST, TEX, CTS are selected.
TST, TEX, CTS
(must be defined in TTP)

(2) TST.ID = EOC,
TST.ID = EOCATL,
TST.PL (performance level)
TEX.ID (testing exclusion)
TST.TA (test admin)

(3) school task

(4) TST.DT (MMYYYY)

(5) CTS.NM
CTS.DT
(must be defined in TTP)


ARD date for sped?
  • (OBSOLETE) (1) TAKS
  • (2) STAAR EOC - To meet state graduation requirements, students must reach or exceed their cumulative score target in each foundation subject area.
    • (OBSOLETE) For each EOC assessment taken, enter academic performance level (I, II, or III) earned.

      NOTE: Presently, the following are used: Does Not Meet Grade Level, Approaches Grade Level, Meets Grade Level, Masters Grade Level. A student's raw score (number of correct answers) is converted to a scale score, and the scale score is converted to this quartile. Approaches Grade Level is passing.
      https://tea.texas.gov/student-assessment/testing/staar/staar-raw-score-conversion-tables
    • For students who were not required to take a particular EOC assessment, enter N/A. 
    • Include admin and year (Spring, Summer, or Winter/YYYY) when student met cumulative score target for each foundation subject area.
  • (3) State assessment graduation requirements must be supported in the student's permanent records.
  • (4) MM/YYYY dates for students who completed alternate assessment requirements per ARD committee (must be specified in IEP and maintained in permanent records).
  • (5) MM/YYYY dates for eligible students who met requirements through satisfactory performance on alternative assessments (i.e., ACT® or SAT®). Documentation of eligibility and scores should be maintained in permanent records.

(j)
Distinguished Achievement Program (DAP) Advanced Measures.
(OBSOLETE)
HB5 replaced Distinguished Academic Measures (DAP) with FHSP starting with the 2014-2015 school year.

Per SBOE §74.11 (e), a student may earn a distinguished level of achievement by successfully completing the curriculum requirements for the FHSP and the curriculum requirements for at least one endorsement required by the TEC, §28.025(b-15), including four credits in science and four credits in mathematics to include Algebra II.		Activities and Awards page, Type and Code fields

NOTE: The Grade Reporting Options page has Enable Hours on Grades/Transcript option allowing ability to not print number of hours when not applicable.
----
Transcript Definition Settings:
  • Optional Areas - Select Print/Define TTP.
  • Things to Print (TTP) - Select Table and Test/Event.
    Set the Score field to Do Not Show Hours.
    Set the Print Options to Print Most Recent Event

ACT.TY (Type) = Performance Acknowledgements   
ACT.CD (Code)


 

SBOE TAC

Chapter 74. 

Subchapter B.

§74.13. Endorsements.


Per SBOE §74.5 (f), a student who completes the requirements for an endorsement shall have the endorsement clearly indicated on the academic achievement record.

District/School Setup:
Grade Reporting > Configurations > Graduation Endorsement Setup page
Graduation Status page. For each pathway, add requirements and the associated course clusters.

Student:
Graduation Status page, Endorsement tab, click Manage.

Option to show only "opt in" endorsements vs. those that are inadvertently meeting.
----
Transcript Definition Settings:
  • Optional Areas tab - The H.S. Grad Type field displays/hides the CREDIT SUMMARY section.

On report, only those that apply to student are displayed (those Selected on Graduation Status page). This is currently triggered when a student takes ANY course that is in that endorsement (e.g., fine arts).

Performance acknowledgment(s) earned by a student on the FHSP

Activities and Awards page, Type, Code, and Reason fields
----
Transcript Definition Settings:
  • Optional Areas - Select Print/Define TTP.
  • Things to Print (TTP) - Select Table and Test/Event.
    Table = ACT.TY and Test/Event = ACT.CD.
    Set the Score field to Do Not Show Hours.
    Set the Print Options to Print Most Recent Event
ACT.TY (Type) = Performance Acknowledgements   
ACT.CD (Code) = DLA: FHSP Distinguished Level Achievement
ACT.RS (Reason) = DLA-2: Completed		Enter record on Activities and Awards page.

Prints on transcript as indicated:

Speech requirement
SBOE TAC §74.11(a)(3)

Activities and Awards page, Type and Code fields
----
Transcript Definition Settings:
  • Optional Areas - Select Print/Define TTP.
  • Things to Print (TTP) - Select Table and Test/Event.
    Table = ACT.TY and Test/Event = ACT.CD.
    Set the Score field to Do Not Show Hours.
    Set the Print Options to Print Most Recent Event
ACT.TY (Type) = Other Graduation Requirements 
ACT.CD (Code) = G01: Speech Requirement		Enter record on Activities and Awards page.
 

Prints on transcript as indicated:

Instruction in cardiopulmonary resuscitation (CPR)

SBOE TAC §74.38

Activities and Awards page, Type and Code fields
----
Transcript Definition Settings:
  • Optional Areas - Select Print/Define TTP.
  • Things to Print (TTP) - Select Table and Test/Event.
    Table = ACT.TY and Test/Event = ACT.CD.
    Set the Score field to Do Not Show Hours.
    Set the Print Options to Print Most Recent Event
ACT.TY (Type) = Other Graduation Requirements 
ACT.CD (Code) = G02: CPR Instruction		Enter record on Activities and Awards page. 

Prints on transcript as indicated:
Peace officer interaction instruction
SBOE TAC §74.39		Activities and Awards page, Type and Code fields
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Transcript Definition Settings:
  • Optional Areas - Select Print/Define TTP.
  • Things to Print (TTP) - Select Table and Test/Event.
    Table = ACT.TY and Test/Event = ACT.CD.
    Set the Score field to Do Not Show Hours.
    Set the Print Options to Print Most Recent Event
ACT.TY (Type) = Other Graduation Requirements
ACT.CD (Code) = G03: Peace Officer Interaction Instruction 		Enter record on Activities and Awards page.

Prints on transcript as indicated:
Financial aid application status
SBOE TAC §74.11(b)
Activities and Awards page, Type and Code fields
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Transcript Definition Settings:
  • Optional Areas - Select Print/Define TTP.
  • Things to Print (TTP) - Select Table and Test/Event.
    Table = ACT.TY and Test/Event = ACT.CD.
    Set the Score field to Do Not Show Hours.
    Set the Print Options to Print Most Recent Event
ACT.TY (Type) = Performance Acknowledgements   
ACT.CD (Code) = G04: Financial Aid Application
ACT.RS (Reason) = FA1: Financial application form completed 
--or-- 
FA2: Exception submitted
Enter record on Activities and Awards page.

Prints on transcript as indicated:
Other Information Printed
Ranked By


Credits Attempted (by school year and overall)Transcript Definition Settings:
  • GPA Options - See Hide Credit Attempted on Transcript Reports.


Credit Completed (overall)


Credit: State (by term)


Credit: Local (by term)


1.15 Record of Courses and Credits Earned
- List courses completed, grades earned, and credits awarded.
- Must be consistent with teacher records and student IEP.
- Must include all courses completed in grades 9-12 and before grade nine for high school credit. *
- Class rank, course weights, grade point scale, and related topics are determined by local board policy.
- Non-Texas public school transfer students may have grades or credits lower than the Texas passing standard.





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(a) Course CategoryCourses page, General tab, Subject Area Codes field 1 (CRS.S1)
or
Courses page, General tab, Dept field (CRS.DC)

CRS.S1/CRS.DC must be set up on Update Codes Table.
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Transcript Definition Settings:
  • Record Details tab - See the Hide Course IDs on the Transcript and Print Subject Area (S1) instead of Crs ID options.
    If selected, the Subj column on the transcript displays the code for each course.
  • Record Details tab - If Show Department is selected, the Department column prints on the transcripts which displays the department name or code for each course listed, depending on your selection (Print Description or Print Code). The Descriptions or Codes entered for CRS.DC must be set up on Update Codes Table.
  • Optional Areas tab - The H.S. Grad Type field displays/hides the CREDIT SUMMARY section. The Credit Summary displays information based on the Graduation Track pursued by the student, as set up on Graduation Requirements.
CRS.S1
or
CRS.DC
  • (1) Used to organize courses on AAR (generic categories).
  • (2) Generic categories may appear in full name or initial format.
English Language ArtsELA
SpeechSP
MathematicsMA
ScienceSC
Social StudiesSS
Economics/Free EnterpriseECFE
HealthHL
Physical EducationPE
Languages Other Than EnglishLOTE
Fine ArtsFA
Technology ApplicationsTA
Career and Technical EducationCTE
Other ElectivesEL
Local CreditLC

 

(b) Course Names and Codes(1) Service ID (C022) course titles will print on the transcript if Print Service ID Short Title Instead of Regular Course Title is selected on Transcript Definitions, General tab. Otherwise, Transcripts page, Std Course Title (HIS.CO) if it exists; otherwise, Courses page, Title field (CRS.CO)

If the Service ID Description Suffix (CRS.SDS) exists, it is appended to the abbreviated name.

(2) Courses page, Other tab, Service ID

(3) If CRS.SVC starts-with 8 or is not populated
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Transcript Definition Settings:
  • Record Details tab - If Print Service ID Short Title Instead of Regular Course Title is selected, the Service ID (C022) course titles will print on the transcript. Otherwise, Transcripts page, Std Course Title (HIS.CO) if it exists; otherwise, Courses page, Title field (CRS.CO)
  • Record Details tab - See the Hide Course IDs on the Transcript and Print Subject Area (S1) instead of Crs ID options.
  • Record Details tab - Print Service ID must be selected. 
(1) CRS.SVC, CRS.SDS
or CRS.CO/HIS.CO

(2) (3) CRS.SVC
  • (1) Full name and/or abbreviated name per PEIMS Code Table C022 for the current year (nine character max including spaces).
  • (2) Eight-digit service ID number per PEIMS Code Table C022.
  • (3) For locally developed courses, the abbreviated course name and service ID (alphanumeric and must begin with 8 (8XXXXXXX) are assigned by district. Generally, not eligible for state credit and cannot replace courses required by the SBOE for graduation. 
  • (OBSOLETE) (4) 
(c) Course Grades(1) Transcripts page, Mark field

(2)

(3) 15% rule was replaced by EOC tests per HB5.

(4) Transcripts page, Pass/Fail Credit field (in editing mode) (PEIMS Code table C136)

(5) Transcript Indicator Definitions page, Indicators field (district level); must be mapped to PEIMS codes on Texas State Reporting page, Code Translations tab

(6) Valid Marks page ?

NOTE:
New HIS field for Year Avg Mark (HIS.AMK).  

New HIS field for Mark Averaging Group (GUID) 
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Transcript Definition Settings:
  • GPA Options tab, See the Hide Credits on Transcript Page and Hide Credits on Transcript Reports and Hide Credit Attempted on Transcript Reports options.
(1) HIS.MK
(Average column programming in progress)

(2)

(4) HIS.PF

(5) XRF.CD, XRF.DE, XRF.TC1, XRF.FC1, XRF.SI, XRF.CD1 (district level)
  • (1) Grade earned for each semester by semester. If local policy allows averaging the two semesters of a full-year course, the average column must be completed
  • (2) student must earn a minimum average grade (equivalent of 70 on a scale of 100) to pass a course and be awarded credit. Credit can be awarded by semester, or local policy can allow two semesters of a full-year course to be averaged and award credit for entire course. For non-Texas public school transfer students, the receiving district determines how the grades are recorded.
  • (OBSOLETE) (3) STAAR EOC score must count for 15% of student's final course grade. Implementation is based on local policy. Districts have discretion over the 15% calculation for STAAR English I, II, and III assessments (separate reading and writing components). Districts are not required to count STAAR Modified or STAAR Alternate EOC assessment scores as 15% of a student's final course grade.
  • (4) Students with excessive absences will be given grade earned but may/may not be awarded credit. Explanation must be included on AAR in the notes section or as an attachment (which are not sent through TREx). 
  • (5) A grade or a special indicator may be used for courses/activities that serve as PE substitutions (JROTC course, athletics, cheerleading, etc.) Codes exist for PE substitutions in PEIMS Code Table C022. (See section 1.16 below.) 
  • (6) Other Characters Used in Grade Columns
    • (A) An asterisk (*) or other symbol next to grade indicates that an explanation for the grade appears elsewhere on the AAR or on an attachment. If more than one grade or code requires an explanation, a different symbol must be used for each.
    • (B) "P," "F," or other symbols indicate achievement in Pass/Fail courses.
(d) Transferred CreditTranscripts page, Course History section entered manually when student enters school. If Schl does not match, it is considered a transfer. 
Schl must exist on Course History Institutions page (CHI table).		HIS.ST, HIS.CC

  • (1) Texas public school district or charter school after a semester or full year is completed: receiving district must honor credits already awarded by sending district.
  • (2) Non-Texas public school: student records must be evaluated and credit awarded. Special Explanation Code 3 may be used to identify transferred credits. (See section 1.16 below.)
(e) Local Credit Courses





(2) Courses page, Other tab, Service ID

(3) If CRS.SVC starts-with 8 or is not populated		CRS.SCV

Districts may offer courses for local credit only. 


Course Category should indicate Local Credit.


These courses cannot count toward state graduation requirements (some exceptions).

TEC, §28.002:

Innovative Courses 

Cyber Security (may be approved for credit)

Per SBOE §74.5 (d), Any credit earned by a student must be recorded on the academic achievement record, regardless of when the credit was earned.


Other Information Printed
* Grade Level/ School Year from historicalTranscript Definition Settings:
  • Record Details tab - The Low Grade and High Grade fields indicate which fields print on the transcript. 
GRH ?
Grade History?
1.16 Special Explanation Codes
(a) Use of Certain Special Explanation CodesSet up on Transcript Indicator Definitions page.XRF.CD
XRF.DE

Listed on Transcript under Indicators.

The IEP defines the appropriate high school program for each student receiving special education services. Options:

  • (1) Participation in general education course with no modification of content: Code V should NOT be used. Accommodations may be used as recommended by the ARD.
  • (2) Participation in a general education course with ARD-directed modification of content: 
    • (A) Non-EOC Course - Special Education Code V may be recorded in permanent record but MUST NOT be printed on AAR. Only a course with a standard course number and title assigned in PEIMS Code Table C022 and locally modified in content as a result of an ARD decision is coded in the permanent record with Code V. Courses with modified content cannot be counted toward RHSP or DAP (exceptions for PE).
    • (B) EOC-Courses - There is no need to use Code V.
(b) The list of codes on the following pages is authorized by the TEA.Set up on Transcript Indicator Definitions page.XRF.CD
XRF.DE		Listed on Transcript under Indicators.

Code A is required for courses included in an articulated agreement. Code D is required for dual credit courses. The use of all other codes is optional. Districts may use additional codes locally. Code(s) are inserted in the appropriate field.
CodeSpecial Explanation

A
(required for

articulated

courses)


High school course for which college credit may be awarded by a college under conditions of local articulation agreement or the statewide Advanced Technical Credit Program agreement. Colleges agreeing to award credit under local agreement must be named elsewhere on the AAR or in an attachment.)
CCourse taken by correspondence from an approved institution
D
(Required for dual-credit courses)		College course for which the student earns dual credit
E

Course for which credit is awarded by examination in an academic subject in which

the student has had no prior instruction 

GGifted/talented (G/T) course
H

Locally approved honors course (TEA does

not review or approve honors courses.)

EInternational Baccalaureate (IB) course (for use only by authorized IB schools)
JA high school course completed prior to 9th grade
K

Pre-International Baccalaureate (pre-IB) course (for use only by authorized IB

schools)

LCourse taken for local credit only
MMagnet course
PCollege Board-approved Advanced Placement (AP) course
QPre-Advanced Placement (pre-AP) course
R

Course completed in summer school, night school, or other 

arrangement outside regular school year and/or day

T

Course for which credit is awarded by examination in an academic subject in which

the student has had some prior instruction 

V

State-approved course in which TEKS content has been modified as a result of an ARD decision (used only in permanent record of students receiving special education services to indicate modifications in TEKS course content).

X

Innovative course approved for state elective credit by SBOE or COE

Z

Distance learning course

3

Course for which credit is awarded based on the district’s evaluation of student’s records from non Texas LEA

Appendix A - State Board of Education-Approved Graduation Program Seals

SBOE-Approved Graduation Program Seals to be used by public schools and approved charter schools to denote completion of appropriate high school

graduation programs under 19 TAC §74.14 on each student's AAR.


STU.HSG = 34, 35, 54, 55, 56, or 57

Only the Foundation High School Program seal is currently valid in Texas. It is printed on all AARs where STU.HSG indicates graduation (i.e., 34, 35, 54, 55, 56, or 57 (PEIMS Code table C062)).stu.ss