AAR Minimum Standards (Field Mapping)
Overview
The TEA Academic Achievement Record guidelines require LEAs to report the academic achievement record (AAR) of students who have completed the Foundation High School Program (FHSP). The year in which a student enters 9th grade determines the graduation requirements they must complete to receive a high school diploma. The AAR form serves as the academic record for each student and must be maintained permanently by the LEA.
The Aeries Transcripts page allows you to generate a student AAR which displays a student's previous year grade history, student ranking and calculated GPAs.
The 2012 Minimum Standards for the AAR is the latest standard.
FHSP was established by House Bill 5 and adopted as of the 2014-2015 school year. Not all information in the 2012 Minimum Standards has remained valid. See the following State Board of Education (SBOE) Texas Administration Code (TAC) sections:
- SBOE TAC §74 Subchapter B. Graduation Requirements
- SBOE TAC §74 Subchapter BB. Commissioner's Rules Concerning High School Graduation
- SBOE TAC §74.5. Academic Achievement Record (Transcript)
Information provided below is for informational purposes only. Refer to official TEA documentation for confirmation and additional information.
IMPORTANT:
- The AAR cannot contain information disclosing a student's disability.
- The AAR cannot contain information indicating a student has attended a juvenile justice alternative education program (JJAEP). Instead, the AAR should include the name and CDCN of the student's home campus. (On Transcript Definition page - Record Details tab, select Home School instead of Current School.)
- The AAR cannot contain an indication of completion of Individualized Education Program (IEP) for special education.
Security ↑
Portal Groups - Parents, Students
| Table/Group | Permission | Description |
|---|---|---|
| Grade Reporting - Transcripts (HIS) | Read | Access Transcripts page in portal |
| Grade Reporting - Transcript Report Printing | Read | Print a student's transcript from Transcript page |
Users
| Table/Group | Permission | Description |
|---|---|---|
| District GPAs (DGP) | Admin | Create custom district-level GPA specifications |
| Transcripts (HIS) | Read | View the transcript |
| Transcript Report Printing | Read | Print the transcript |
| Transcript Comment | Read, Update | |
| Transcript Definition (TDF) | Read, Insert, Update, Delete | |
| Legal Student Info (LSI) | Read, Update | Print student legal name for student who has legal name data |
| Things to Print (TTP) | Read, Insert, Update, Delete | Indicate items to be attached to transcript |
Configurations ↑
In order for AARs to print accurately, the following steps must be completed at the district and school level.
District Configurations:
- Use of District GPAs must be enabled at the district level, if used. See GPA Configurations Page.
- On District Settings, indicate if you want to use Optimized Graduation Status logic. Select the Do Not Optimize Graduation Status option accordingly. See Graduation Requirements - Graduation Status section.
- On School Options (district), click the Logo button to upload a district logo to print on transcripts, if preferred.
- On Courses, verify the accuracy of all data in the course table. See Graduation Requirements - Course Table Accuracy section and Courses - General Information.
- Include locally-developed courses (Revised Minimum Standards 1.7 (e)):
All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
The course number must begin with 8 (e.g., 8XXXXXXX). - Add any courses for transfer students that are not taught in the district. See Creating Transcripts for Transfer Students. Before adding the course, add the school where the course was taken to Course History Institutions.
- Include locally-developed courses (Revised Minimum Standards 1.7 (e)):
- On GPA Configurations(district) if using custom district-defined GPAs:
- Inactivate any built-in GPAs that are not needed.
- Create custom district GPAs.
- Assign district-defined GPAs to specific schools or cohorts (Schools and Cohorts heading).
- Modify weight factors for the district-defined GPAs if needed (GPA Weight heading).
- Rank Type should either be Weighted GPA or Non Weighted to align with the GPA being used. If no ranking is desired then set the Rank Groups, Calculate Top % and Display Top % to Parents and Students all to 0.
Otherwise Aeries built-in GPAs are used.
- Set up indicators/special explanation codes. See Transcript Indicator Definitions.
- Courses/activities that serve as PE substitutions
- High school programs for students receiving special education services
- Articulated agreement (Code A)
- Dual-credit courses (Code D)
- Other special explanation codes
- On Texas State Reporting under Code Translations:
- If any schools are using Endorsement Codes that are different from the default values (MS, AH, ST, BI, and PS), they need to be mapped to the default values.
- Define any custom graduation codes (High School Graduation Code - STU.HSG) used in the district. The custom codes affect the seal printed on the transcript.
Campus Configurations:
- On School Options:
- Upload the principal's signature file to print on the transcript signature line, if used.
- Indicate if the school will allow issuing grades and partial credits to students. Select the School Option Allow Issue Credit on Classes / Course Attendance Pages option accordingly. See Copying Grades and Credits to Transcripts for Individual Students.
- Upload the principal's signature file to print on the transcript signature line, if used.
- On Course History Institutions, add any schools or institutions that will need to be displayed on student transcripts.
- On Master Schedule, ensure the following:
- CTE Hours field is set correctly for each section of CTE courses.
- CTE Hours field is set correctly for each section of CTE courses.
- On Off Grade Courses, add any courses that may be taken in grades 6-8 that would generate high school credit. See Off Grade Courses.
- On Graduation Requirements, add any graduation tracks that will be assigned to students. See See Graduation Requirements.
- On Graduation Endorsement Setup,
- Add a pathway for each FHSP endorsement. For each pathway, add requirements. For each requirement, add Course Clusters that can accomplish the requirement.
- Add a pathway for CTE.
- See Graduation Endorsement Setup.
- On Update Code Tables, add any needed codes:
- Course Names and Codes (CRS.CO or HIS.CO)
- Activities and Awards: Code (ACT.CD) and Reason (ACT.TY), including:
- Performance Acknowledgements
- Distinguished Level of Achievement
- Speech requirement
- CPR requirement
- Peace Officer Interaction requirement
- Financial Aid Application requirement
- Graduation Status Tracks (REQ.GRT)
NOTE: Once defined on Graduation Requirements page, these populate the Graduation Track field on Graduation Status. - Course Subject Areas or Departments (CRS.S1 or CRS.DC)
- Service IDs (PEIMS code table C022) (CRS.SVC)
- Add local courses. All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
- Add local courses. All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
- Service ID Description Suffix (CRS.SDS)
This optional one-digit suffix can be appended to the abbreviated C022 name to indicate fall/spring semesters of the same course) - Course Characteristics (CCH.CD)
If using district GPAs by cohort, create a characteristic such as "Cohort YYYY." When creating a District GPA, the Course Characteristic will be specified. - Endorsements (GES.ED)
The following are the default values (hard coded). Codes only need to be added if they are different from these codes. If different, they need to be mapped using Code Translations(district).- Multidisciplinary = MS
- Arts and Humanities = AH
- STEM = ST
- Business and Industry = BI
- Public Services = PS
- Tests (TST.ID)
Add EOC and EOC Alt tests.
- Course Names and Codes (CRS.CO or HIS.CO)
- On Activities and Awards, add the following:
- Speech
- CPR
- Peace Officer Interaction
- Financial Aid Application requirements
- Distinguished Level of Achievement
- Performance Acknowledgement
- On Transcript Definition for each school and each transcript used, modify the default transcript, and/or add additional transcripts:
See the AAR Minimum Standards section below for additional information.- On the General tab:
- Select the design style for the transcript.
- Select the student demographic information to print on the transcript.
- Select the course, credit, and GPA information to print on the transcript.
- Select the graduation date format (short = MM/YYYY or long = MM/DD/YYYY).
- On the Record Details tab, be sure Low Grade and High Grade are set correctly.
NOTE: GPA Options are displayed differently if the district is using custom GPAs.
If using Aeries built-in GPAs:
If using custom district GPA:
- Specify the images and other custom content to include on the transcript.
- On the Terms tab:
- Determine the terms to include when printing transcripts.
- Crosswalk local term codes to state terms.
- On the TTP tab, determine the things to print with the transcripts.
IMPORTANT: Be sure Print/Define TTP is enabled on the General tab under Optional Areas.- State Test Scores (TST)
- College Entrance Test Scores (CTS)
- Testing Exclusions (TEX)
- Activities and Awards (ACT)
- FHSP
- Performance Acknowledgements
- Distinguished Level of Achievement
- Speech requirement
- CPR requirement
- Peace Officer Interaction requirement
- Financial Aid Application - Financial application form completed
- Financial Aid Application - Exception submitted
- On the General tab:
NOTE: For Activities and Awards (ACT) entries:
- Set Score to N-Do Not Show Hours in order to prevent the hours from printing on the transcript when not applicable.
- Set Print Option to 2-Print Most Recent Event.
- For Financial Aid Application (ACT.CD = G04) include Subtest/Part for both reasons FA1 - Financial application form completed and FA2 - Exception submitted.
Student Settings ↑
- On Demographics:
- If using district GPAs by cohort, be sure the student's 9th Grade Entry Year (STU.INE) and Cohort (STU.CHT) fields are set correctly.
- On Demographics > Student Demo 2:
- Set Grad Type - Code field (STU.HSG) to 34 - Foundation High School Program in order for endorsements to extract properly for PEIMS and TREx reporting.
- Enter a Certificate of Completion - Date (STU.CDT) for any student who has been awarded a Certificate of Coursework Completion by the district. Districts may award this to a student who successfully completes all coursework requirements but who fails to perform satisfactorily on the statewide exit-level assessment (TEC 28.025(d)) (TREx element TE015).
- Set Grad Type - Code field (STU.HSG) to 34 - Foundation High School Program in order for endorsements to extract properly for PEIMS and TREx reporting.
- On Graduation Status:
- Assign a Graduation Track.
- Under Endorsement, click Manage and select the FHSP Endorsements the student is working toward. Be sure to select Opt-out if the student may have classes toward an FHSP Endorsement but is not intentionally pursuing it.
- Under Endorsement, click Manage and select the CTE pathway for a student if applicable.
- On Mass Add Student Related Data, mass add activities and awards for students (Speech, CPR, and Peace Officer Interaction) (Select ACT table.) Or, add these for individual students from Activities and Awards.
- On Mass Add Records, mass add course information for a student. Or, add individual records to a student's transcript from Transcripts.
- Ensure the following information is complete:
- Test Scores
- Testing Exclusions
- On Import Test Results, import a student's test scores. On College Entrance Req’s, maintain a student's college requirements and entrance tests information.
Create Transcripts ↑
See Overview of Transcript and Course History for complete details.
- Use Graduation Status Report By Student to view a student's graduation status.
- On Copy Grades to Transcripts, copy grades and credits to the transcripts.
- After semester grades are complete, copy student grades from the Grades (GRD) table to the Course History (HIS) table. The Course History table records will print on a student’s transcript.
- On Transcripts, update and print a student's transcript.
Before printing:- Click Recompute GPA if any data has changed that would affect the calculation. Credits, class rank, and class size are also recomputed.
IMPORTANT: If you have added a District GPA, click Recompute GPA in order for the district GPA information to be displayed and printed. - From the drop-down field next to the Print button, select the particular transcript to print.
- Click Recompute GPA if any data has changed that would affect the calculation. Credits, class rank, and class size are also recomputed.
NOTE: Changing the Grad Type field on Transcripts will update the Grad Type - Code field on Demographics - Student Data 2, and vice versa.
- Use the Student Transcripts Report to print transcripts for multiple students at once.
- Create transcripts for transfer students.
- On Course History Institutions, add the school where the course was taken (CHI).
- On Courses, add courses numbers for any transfer courses that do not closely match any course taught at your school. For transfer courses, Course ID (CRS.CN) = 5XXXXX. (CRS)
- On Transcripts, add the course for the student. (HIS)
- See Creating Transcripts for Transfer Students.
AAR Minimum Standards (Field Mapping) ↑
The following section lists the specific requirements from the latest 2012 Minimum Standards for the AAR and identifies the location on the Aeries AAR report where the requirement is met, as well as the source of the information.
1.11 Student Demographics
| State Requirement | Aeries Table.Field | Aeries Page | Label | Transcript Definition Settings | |
| Tab | Setting | ||||
 | |||||
| (a) Full Legal Name The student's legal name, the name submitted to PEIMS, and the name recorded on the AAR must be identical. | LSI.LLN | Demographics > Change > Show/Hide Legal Name | Legal Last Name | -- | -- |
LSI.LFN | Legal First Name | -- | -- | ||
LSI.LMN | Legal Middle Name | > Demographics | Print Middle Name instead of Initial (TDF.T52) | ||
LSI.LSF | Legal Suffix | -- | -- | ||
STU.LN | Demographics | Last Name | -- | -- | |
STU.FN | First Name | -- | -- | ||
STU.MN | Middle Name | > Demographics | Print Middle Name instead of Initial (TDF.T52) | ||
STU.SF | Suffix | -- | -- | ||
When printing the transcript from Print Student Transcript Report, if the student has LSI data and the user who is printing the transcript has permission to view LSI data, the Print Student Legal Name option allows user to print legal name on the transcript. Otherwise, STU data is printed. | |||||
| (b) Student ID Number (if applicable) | STU.ID | Demographics | Student ID | -- | -- |
| Locally assigned | |||||
| (c) Social Security Number | ESD.ED | Demographics > Student Data 2 | Soc-Sec-Num State Alternate ID (initially hidden behind Unique ID) | > Demographics | Print Social Security Number (TDF.T10) |
| Student's social security number or state-assigned number. The SSN is only printed when using the one-column transcript design. See Texas - Secure Access to Student SSNs | |||||
| (d) Date of Birth | STU.BD | Demographics | Birthdate | -- | -- |
| (e) Gender | STU.GN | Demographics | Gender | > Demographics | Print Student Gender (TDF.T66) |
| (f) Ethnicity | STU.ETH | Demographics | Ethnicity | > Demographics | Print Student Race/Ethnicity (TDF.T67) |
| STU.RC1- STU.RC5 | Race | ||||
| (g) Parent or Guardian Names | STU.PG | Demographics | Parent/Guardian - Name | -- | -- |
| (h) Current Address | STU.AD | Demographics | Address | -- | -- |
STU.CY | City | -- | -- | ||
STU.CN | State | -- | -- | ||
STU.ZC + STU.ZX | Zip + Extn | -- | -- | ||
| Other Demographic Information Printed: | |||||
| Grade | STU.GR | Demographics | Grd | -- | -- |
| Unique ID | STU.CID | Demographics > Student Data 2 | Unique ID | > Demographics | Print Unique ID Number (TDF.T10) |
| Birthplace/Counselor | STU.CU | Demographics | Counselor | > Demographics | Print Birthplace instead of Counselor (TDF.T23) |
| STU.BCY | Birth City | ||||
| STU.BST | Birth State | ||||
| STU.BCU | Birth Country | ||||
| Class of/Graduated | See 1.13 (f) below | ||||
| District Enter | ENR.ED | Enrollment History | Enter Date | > Demographics | Hide Student Enter/Leave Dates (TDF.T37) |
| School Enter | ENR.ED | Enrollment History | Enter Date | > Demographics | Hide Student Enter/Leave Dates (TDF.T37) |
| School Leave | ENR.LD | Enrollment History | Leave Date | > Demographics | Hide Student Enter/Leave Dates (TDF.T37) |
1.12 School Data
| State Requirement | Aeries Table.Field | Aeries Page | Label | Transcript Definition Settings | |
| Tab | Setting | ||||
| |||||
| district logo | LOC.DLF | School Options (district) | District Logo (click Logo button to upload) | > Image Options | Print District Logo (TDF.T60) |
(a) District Name | LOC.NM | School Options (district) | District Name | > Design Options | Name Under Transcript Title (TDF.T44) |
(b) Name of School | LOC.NM | School Options | School Name | > Design Options | Name Under Transcript Title (TDF.T44) |
(c) Phone Number | LOC.AC + LOC.TL | School Options | Area + Telephone | -- | -- |
(d) School Address | LOC.AD | School Options | Street Address | -- | -- |
| LOC.CY | City | -- | -- | ||
LOC.ST | State | -- | -- | ||
| LOC.ZC + LOC.ZX | Zip + Extn | -- | -- | ||
| (e) County District Campus Number (CDCN) | LOC.CC + LOC.DC + LOC.SC | School Options | County + District + Campus | > Record Details | Home School instead of Current School (TDF.T45) (must be selected for JJAEP students) |
| (f) College Board/ACT Campus Number | LOC.CBC | School Options | College Entrance Exam Board | > Design Options | Print College Entrance Exam Board (TDF.T64) |
Number used when students register for an ACT® or SAT® exam, can be found at http://www.actstudent.org/regist/lookuphs.html or http://sat.collegeboard.com/register/sat-code-search | |||||
| (g) Signature and Title of School Official | LOC.PSF | School Options | Signature (click Signature button to upload) | > Image Options | Print Principal Signature (TDF.T51) |
| > Custom Content | Signature Line Text (TDF.T41) (provides ability to print optional message such as "This transcript is unofficial unless signed by a school official.") | ||||
| User Defined Footer (TDF.UDF) | |||||
| Other School Data Printed: | |||||
| Transcript title | > Design Options | Transcript Title (TDF.T1) (prints at top of transcript) | |||
1.13 Student Data
| State Requirement | Aeries Table.Field | Aeries Page | Label | Transcript Definition Settings | |
| Tab | Setting | ||||
| Aeries built-in GPA: By term/session:
Overall (end of report):
Custom district GPA:  Overall (end of report):  | |||||
| (a) Class Rank (optional) | if using Aeries built-in GPAs: | ||||
STU.CR | Transcripts | Class Rank | > GPA Options | Print Class Rank and Class Size (TDF.T8) | |
| Print 10 - 12 Class Rank (TDF.T17) | |||||
| Calculate Class Ranks (HIS & GRD) (TDF.T16) | |||||
| if using custom district GPAs: | |||||
GPA.CR | Transcripts | Class Rank | > GPA Options | Print Ranks from District GPAs (TDF.T75) | |
| DGP.RT | GPA Configurations (district) | Rank Type | -- | -- | |
| |||||
| (b) Number of Students in Graduating Class (optional) | if using Aeries built-in GPAs: | ||||
| STU.CS | Transcripts | Class Size | > GPA Options | Print Class Rank and Class Size (TDF.T8) | |
| if using custom district GPAs: | |||||
GPA.CS | Transcripts | Class Size | > GPA Options | Print Class Rank and Class Size (TDF.T8) | |
| (c) Date of Ranking (optional) | GPA.GC | Transcripts | GPA Last Updated | -- | -- |
| Available if using custom district GPAs. Does not print on transcript. | |||||
| (d) Quartile (optional) | if using Aeries built-in GPAs: | ||||
| STU.CR | Transcripts | Class Rank | -- | -- | |
| STU.CS | Class Size | -- | -- | ||
| |||||
| if using custom district GPAs: | |||||
DGP.RG = 4 | GPA Configurations | Rank Groups | > GPA Options | Print Ranks from District GPAs (TDF.T75) | |
| (e) Grade Point Average (optional) Printed for each term and overall. | If using Aeries built-in GPAs: | ||||
| STU.GP | Transcripts | Acad GPA (W) | > GPA Options | Weighted GPA (TDF.T9) | |
| Academic GPA (TDF.T5) | |||||
| Print Which Term GPA = Academic Weighted | |||||
STU.GPN | Acad GPA | Unweighted GPA (TDF.T14) | |||
| Academic GPA (TDF.T5) | |||||
| Print Which Term GPA = Academic NonWeighted | |||||
STU.CP | 10-12 GPA (W) | Weighted GPA (TDF.T9) | |||
| Academic 10 - 12 GPA (TDF.T7) | |||||
STU.CPN | 10-12 GPA | Unweighted GPA (TDF.T14) | |||
| Academic 10 - 12 GPA (TDF.T7) | |||||
STU.TP | Total GPA (W) | Weighted GPA (TDF.T9) | |||
Total (Non-Academic) GPA (TDF.T6) | |||||
| Print Which Term GPA = Total Weighted | |||||
STU.TPN | Total GPA | Unweighted GPA (TDF.T14) | |||
Total (Non-Academic) GPA (TDF.T6) | |||||
| Print Which Term GPA = Total NonWeighted | |||||
| If using custom district GPAs: | |||||
| GPA.GPW | Transcripts | GPA - Weighted | > GPA Options | Print Which Term GPA = Applicable Primary District GPA | |
| GPA Configurations (district) | Calculate Weighted GPA | ||||
| GPA.GPN | Transcripts | GPA - Nonweighted | Print District GPAs (TDF.T74) | ||
| GPA Configurations (district) | Calculate NonWeighted GPA | ||||
If graduated (STU.DG < current date): If not graduated (STU.DG is blank or > current date): | |||||
| (f) Graduation Date | STU.DG | Demographics > Student Data 2 | Grad Type - Date | > Demographics | Print "Class of" / "Graduated" Label (TDF.T20) |
| STU.HSG * | Grad Type - Code | ||||
| STU.GR | Demographics | Grade | |||
| > Design Options | Graduation Date Format | ||||
| The date the student completed all graduation requirements. Fields are populated once student graduates. If STU.DG and STU.HSG are blank, STU.GR is used to populate the date. The graduation date is formatted according to the Transcript Definition setting. Short = MM/YYYY. Long = MM/DD/YYYY. See Appendix A below. | |||||
 | |||||
| (g) Certificate of Coursework Completion Date | STU.CDT | Demographics > Student Data 2 | Certificate of Completion Date | -- | -- |
| Used if LEA awards a Certificate of coursework completion (IEP Continuers). Student may also have graduation date. | |||||
| (h) Graduation Program NOTE: Only FHSP is currently valid. All other indicators are no longer valid: (1) (OBSOLETE) (2) (OBSOLETE) (3) (OBSOLETE) (4) Deleted – do not use. (5) (OBSOLETE) | HSG.GRT | Graduation Status | Graduation Track | > Record Details | Show Work in Progress on the Transcript (TDF.T2) |
| > TTP-Things to Print | STU.GRT | ||||
| Code & Description must be added on Update Code Table for REQ.GRT. Then, define the track on Graduation Requirements. Defined tracks will populate the Graduation Track field on Graduation Status. NOTE: Only TREx TC13 code 34 is currently valid. | |||||
| (i) Required State Assessments | |||||
| (i1) (OBSOLETE) TAKS | |||||
 | |||||
| (i2) STAAR EOC | TST.ID = STREOC | Test Scores | Test ID | > TTP-Things to Print | Table = TST Test/Event = STREOC Subtest/Part = 1-18 |
| TST.TD | Date | ||||
| TEX.ID | Testing Exclusions | Test ID | > TTP-Things to Print | Table = TEX Test/Event = STAAR/EOC Subtest/Part = 1-18 Score = EXCRSN | |
| TEX.ERS | Exclsn Reasn | ||||
| Academic Performance Levels (I, II, or III) are obsolete and no longer used. An EOC record must be added to Update Code Table for TST.ID. The 'Passed' Score is printed according to TTP settings. | |||||
 | |||||
(i4) ...Month and year the student completed alternate assessment requirements for graduation | TST.ID = STREOC2 | Test Scores | Test ID | > TTP-Things to Print | Table = TST Test/Event = STREOC2 Subtest/Part = 1-18 |
| TST.TD | Date | ||||
| TEX.ID | Testing Exclusions | Test ID | > TTP-Things to Print | Table = TEX Test/Event = STAAR/EOC2 Subtest/Part = 1-18 Score = EXCRSN | |
| TEX.AA | Alt Asmt | ||||
| TEX.ERS | Exclsn Reasn | ||||
| An Alt EOC test must be added to Update Code Table for TST.ID. The 'Passed' Score is printed according to TTP settings. | |||||
 | |||||
(i5) ...Month and year eligible student met the established standards on each assessment | CTS.NM | College Entrance Tests | tab name (e.g., SAT I) | > TTP-Things to Print | Table = CTS |
| CTS.SC# | Score | ||||
| CTS.ST# | Test | ||||
| CTS.DT | Date | ||||
 | |||||
| (j) (OBSOLETE) Distinguished Achievement Program (DAP) Advanced Measures. NOTE: HB5 replaced DAP with FHSP Distinguished Level of Achievement (DLA) starting with the 2014-2015 school year. | ACT.TY = 4 | Activities and Awards | Type | > TTP-Things to Print | Table = ACT.TY Test/Event = DLA Subtest/Part = DLA-2 Score = N |
| ACT.CD = DLA | Code | ||||
| ACT.RS = DLA-2 | Reason | ||||
| Per SBOE §74.11 (e), a student may earn a Distinguished Level of Achievement by successfully completing the curriculum requirements for the FHSP and the curriculum requirements for at least one endorsement required by the TEC, §28.025(b-15), including four credits in science and four credits in mathematics to include Algebra II. | |||||
 | |||||
SBOE TAC Chapter 74. Subchapter B. §74.13. Endorsements. Per SBOE §74.5 (f), a student who completes the requirements for an endorsement shall have the endorsement clearly indicated on the AAR. | GES.EC | Graduation Status > Endorsements > Manage | Endorsement | > Optional Areas | H.S. Grad Type (TDF.T1) (displays/hides the CREDIT SUMMARY section) |
| GES.ST | Status | ||||
| STU.EOO | Profile > Endorsement (Manage), or | Opt-out (11th and 12th grade only) | |||
| Graduation Status > Endorsement (Manage) | |||||
blank if
GES.ST if
On Update Code Tables GES.EC must contain the following codes:
GES.ST must contain code CP (complete). GES.EC must be mapped on Texas State Reporting > Code Translations. | |||||
 | |||||
Performance acknowledgment(s) earned by a student on the FHSP | ACT.TY = 4 | Activities and Awards | Type | > TTP-Things to Print | Table = ACT Test/Event = PA1-PA6 Subtest/Part = PA1-1, PA1-2, or PA1-PA181 Score = N |
| ACT.CD = PA1-PA6 | Code | ||||
| ACT.RS = PA1-1, PA1-2, or PA1-PA181 | Reason | ||||
 | |||||
Speech requirement | ACT.TY = 5 | Activities and Awards | Type | > TTP-Things to Print | Table = ACT Test/Event = G01 Score = N Print Options = 2 |
| ACT.CD = G01 | Code | ||||
| ACT.DT | Date | ||||
 | |||||
Instruction in cardiopulmonary resuscitation (CPR) SBOE TAC §74.38 | ACT.TY = 5 | Activities and Awards | Type | > TTP-Things to Print | Table = ACT Test/Event = G02 Score = N Print Options = 2 |
| ACT.CD = G02 | Code | ||||
| ACT.DT | Date | ||||
 | |||||
| Peace officer interaction instruction SBOE TAC §74.39 | ACT.TY = 5 | Activities and Awards | Type | > TTP-Things to Print | Table = ACT Test/Event = G03 Score = N Print Options = 2 |
| ACT.CD = G03 | Code | ||||
| ACT.DT | Date | ||||
 | |||||
| Financial aid application status SBOE TAC §74.11(b) | ACT.TY = 5 | Activities and Awards | Type | > TTP-Things to Print (TTP) | Table = ACT Test/Event = G04 Subtest/Part = FA1, FA2 Score = N Print Options = 2 |
| ACT.CD = G04 | Code | ||||
| ACT.DT | Date | ||||
| ACT.RS = FA1 or FA2 | Reason | ||||
1.15 Record of Courses and Credits Earned
NOTE:
- List courses completed, grades earned, and credits awarded.
- Must be consistent with teacher records and student IEP.
- Must include all courses completed in grades 9-12 and before grade nine for high school credit. *
- Class rank, course weights, grade point scale, and related topics are determined by local board policy.
- Non-Texas public school transfer students may have grades or credits lower than the Texas passing standard.
Information provided for informational purposes only. Refer to official TEA documentation for confirmation and additional information.
| State Requirement | Aeries Table.Field | Aeries Page | Label | Transcript Definition Settings | |
| Tab | Setting | ||||
various options:  | |||||
| (a) Course Category | CRS.S1 or | Courses | Subject Area Codes (field 1) | > Record Details | Hide Course IDs on the Transcript (TDF.T58) |
| Print Subject Area (S1) instead of Crs ID (TDF.T59) (if selected, the Subj column displays the CRS.S1 code for each course, as set up on Update Code Table) | |||||
| CRS.DC | Dept | Show Department (TDF.T69) (if selected, the option to print the code or description is enabled) | |||
| CRS.S1 and CRS.DC must be set up on Update Codes Table. See TEA's AAR Minimum Standards 1.15 (a) (2) for subject area descriptions and codes (CRS.S1). | |||||
| (b) Course Names and Codes | |||||
 | |||||
| (b1) Full name and/or abbreviated name per PEIMS Code Table C022 | CRS.SVC | Courses > Other | Service ID | > Record Details | Print Service ID Short Title Instead of Regular Course Title (TDF.T72) (if selected, C022 Course Abbreviation is printed. If CRS.SDS is populated, it is appended to the abbreviated title. |
| CRS.SDS | Service ID Description Suffix | ||||
| HIS.CO | Transcripts > Course History | Transcripts > Course History | > Record Details | Print Service ID Short Title Instead of Regular Course Title (TDF.T72) (if not selected, HIS.CO is printed if populated; otherwise CRS.CO is printed) | |
| CRS.CO | Courses | Special Crs Title | |||
 | |||||
| (b2) Eight-digit service ID number per PEIMS Code Table C022 | CRS.SVC | Courses > Other | Service ID | > Record Details | Print Service ID |
 | |||||
| (b3) For locally developed courses, the abbreviated course name and service ID | CRS.SVC = 8XXXXXXX | Courses > Other | Service ID | > Record Details | Print Service ID (TDF.T68) |
| Under Course Title, the C022 Course Abbreviation is printed. | |||||
| (b4) obsolete | -- | ||||
 | |||||
| (c) Course Grades | |||||
(c1) Grade earned for each semester by semester. If averaging two semesters of a full-year course, the average column must be completed | HIS.MK | Transcripts > Course History | Mark | > Record Details | + 's and - 's (TDF.T13) |
Low Grade/High Grade | |||||
| HIS.AMK | Avg Mark | -- | -- | ||
| HIS.MAG | Mark Averaging Group | ||||
| GRC.MK | Valid Marks | Mark | -- | -- | |
| District Settings > Grade Reporting Settings > Average final marks of like courses within the same school year on the transcript. | |||||
| (c3) (OBSOLETE): EOC tests replaced 15% rule, per HB5. | -- | ||||
 | |||||
| (c4) Students with excessive absences will be given the grade earned, but may or may not be awarded credit. Explanation regarding credit must be included on the AAR in the notes section or as an attachment. | HIS.ABS = Yes | Transcripts - Course History (Details) | Att-Based Grade | -- | -- |
| HIS.PF = 04 or 05 * | Pass/Fail Credit Status | -- | -- | ||
| XRF.CD | Transcripts - Course History | Indicator(s) (right column) | -- | -- | |
| XRF.DE | Indicators (legend) | ||||
| Indicator must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only). See Texas - Attendance Based Grade Reporting. | |||||
 | |||||
| (c5) Grade or indicator used for courses/activities that serve as PE substitutions | XRF.CD | Transcript > Course History | Indicator(s) (right column) | -- | -- |
| XRF.DE | Indicators (legend) | ||||
| Indicator must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only). | |||||
| (c6) Other Characters Used in Grade Columns | |||||
| GRC.MK | Valid Marks | Marks | |||
| (d) Transferred credit | |||||
 | |||||
| (d1) Transfer from a Texas public school district or charter school after a semester or full year is completed | STU.ED > first day of school year | Demographics | Schl Enter Dt | -- | -- |
| CRS.CN = 5XXXXX | Courses | Course ID | -- | -- | |
| HIS.ST | Transcript > Course History | Schl | -- | -- | |
| HIS.CC | Comp | ||||
| CHI.SCH | Course History Institutions | School Taken# | |||
| If HIS.ST <> LOC.SC, student is considered transfer. Transfer courses should have a course number that begins with 5. | |||||
 | |||||
| (d2) When a student transfers from a non-Texas public school | STU.ED > first day of school year | Demographics | Schl Enter Dt | -- | -- |
| CRS.CN = 5XXXXX | Courses | Course ID | -- | -- | |
| HIS.ST | Transcript > Course History | Schl | -- | -- | |
| HIS.CC | Comp | ||||
| XRF.CD = 3 | Indicator(s) (right column) | ||||
| XRF.DE | Indicators (legend) | ||||
| CHI.SCH | Course History Institutions | School Taken# | |||
| If HIS.ST <> LOC.SC, student is considered transfer. Transfer courses should have a course number that begins with 5. Indicator 3 should be used for transfers from non-Texas public school. | |||||
| (e) Local Credit Courses | CRS.SVC = 8XXXXXXX | Courses > Other | Service ID | > Record Details | Print Service ID |
By term/session: Overall (end of report):  | |||||
| Any credit earned by a student, regardless of when credit was earned SBOE §74.5 (d) | STU.CC | Transcripts | State Credit Compl | > GPA Options | Hide Credits on Transcript Reports (TDF.T55) and Hide Credit Attempted on Transcript Reports (TDF.T65) |
| STU.LCC | Local Credit Compl | ||||
| HIS.CC | Transcripts > Course History | Comp | |||
| CRS.CR | Courses | Default Credit | |||
| CRS.CL = 23 | Courses > Other | Crs Lvl | > Record Details | Hide College Credit Only Courses (TDF.T61) | |
| > Optional Areas | H.S. Grad Type (TDF.T1) (displays/hides the CREDIT SUMMARY section) | ||||
1.16 Special Explanation Codes
| State Requirement | Aeries Table.Field | Aeries Page | Label | Transcript Definition Settings | |
| Tab | Setting | ||||
 | |||||
| (a) Use of Certain Special Explanation Codes for students receiving special education services. | XRF.CD | Transcript > Course History | Indicator(s) (right column) | -- | -- |
| XRF.DE | Indicators (legend) | -- | -- | ||
| See AAR Minimum Standards 1.16 (a) for the list of codes authorized by the TEA. Indicators must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only). | |||||
| (b) Codes authorized by the TEA | XRF.CD | Transcript > Course History | Indicators (right column) | -- | -- |
| XRF.DE | Indicators (legend) | -- | -- | ||
| See AAR Minimum Standards 1.16 (b) for the list of codes authorized by the TEA. Indicators must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only). | |||||
Appendix A: State Board of Education-Approved Graduation Program Seals
| State Requirement | Aeries Table.Field | Aeries Page | Label | Transcript Definition Settings | |
| Tab | Setting | ||||
 | |||||
SBOE-Approved Graduation Program Seals to be used by public schools and approved charter schools to denote completion of appropriate high school graduation programs under 19 TAC §74.14 on each student's AAR. | STU.HSG = 34, 35, 54, 55, 56, or 57 * | Demographics > Student Data 2 | Grad Type - Code | > Design Options | Print State Seals (TDF.T63) |
| STU.DG < current date | Grad Type - Date | ||||
| Seal is automatically printed if Grad Type Code and Date fields are populated appropriately. Any custom district graduation codes must be mapped on Texas State Reporting > Code Translations. if a custom code is translated to 34, 35, 54, 55, 56, or 57, then the seal prints. | |||||