Texas - Student Academic Achievement Record (AAR)/Transcript : Aeries Software

Overview

The TEA Academic Achievement Record guidelines require LEAs to report the academic achievement record (AAR) of students who have completed the Foundation High School Program (FHSP). The year in which a student enters 9th grade determines the graduation requirements they must complete to receive a high school diploma. The AAR form serves as the academic record for each student and must be maintained permanently by the LEA.

The Aeries Transcripts page allows you to generate a student AAR which displays a student's previous year grade history, student ranking, and calculated GPAs.

The 2012 Minimum Standards for the AAR is the latest standard.

FHSP was established by House Bill 5 and adopted as of the 2014-2015 school year. Not all information in the 2012 Minimum Standards has remained valid. See the following State Board of Education (SBOE) Texas Administration Code (TAC) sections:

Information provided below is for informational purposes only. Refer to official TEA documentation for confirmation and additional information.

IMPORTANT:

The AAR cannot contain information disclosing a student's disability.
The AAR cannot contain information indicating a student has attended a juvenile justice alternative education program (JJAEP). Instead, the AAR should include the name and CDCN of the student's home campus. (On Transcript Definition page - Record Details tab, select Home School instead of Current School.)
The AAR cannot contain an indication of completion of Individualized Education Program (IEP) for special education.

Security ↑

Portal Groups - Parents, Students

Table/Group	Permission	Description
Grade Reporting - Transcripts (HIS)	Read	Access Transcripts page in portal
Grade Reporting - Transcript Report Printing	Read	Print a student's transcript from Transcript page

Users

Table/Group	Permission	Description
District GPAs (DGP)	Admin	Create custom district-level GPA specifications
Transcripts (HIS)	Read	View the transcript
Transcript Report Printing	Read	Print the transcript
Transcript Comment	Read, Update
Transcript Definition (TDF)	Read, Insert, Update, Delete
Legal Student Info (LSI)	Read, Update	Print student legal name for student who has legal name data
Things to Print (TTP)	Read, Insert, Update, Delete	Indicate items to be attached to transcript

Configurations ↑

In order for AARs to print accurately, the following steps must be completed at the district and school level.

District Configurations:

Use of District GPAs must be enabled at the district level, if used. See GPA Configurations Page.
On District Settings, indicate if you want to use Optimized Graduation Status logic. Select the Do Not Optimize Graduation Status option accordingly. See Graduation Requirements - Graduation Status section.
On School Options (district), click the Logo button to upload a district logo to print on transcripts, if preferred.
On Course History Institutions, add any schools or institutions that will need to be displayed on student transcripts.
On Courses, verify the accuracy of all data in the course table. See Graduation Requirements - Course Table Accuracy section and Courses - General Information.
- Include locally-developed courses (Revised Minimum Standards 1.7 (e)):
  All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
  The course number must begin with 8 (e.g., 8XXXXXXX).
- Add any courses for transfer students that are not taught in the district. See Creating Transcripts for Transfer Students. Before adding the course, add the school where the course was taken to Course History Institutions.
On GPA Configurations(district) if using custom district-defined GPAs:
- Inactivate any built-in GPAs that are not needed.
- Create custom district GPAs.
- Assign district-defined GPAs to specific schools or cohorts (Schools and Cohorts heading).
- Modify weight factors for the district-defined GPAs if needed (GPA Weight heading).
- Rank Type should either be Weighted GPA or Non Weighted to align with the GPA being used. If no ranking is desired then set the Rank Groups, Calculate Top % and Display Top % to Parents and Students all to 0.

Otherwise Aeries built-in GPAs are used.

Set up indicators/special explanation codes. See Texas - Transcript Indicator Definitions.
- Courses/activities that serve as PE substitutions
- High school programs for students receiving special education services
- Articulated agreement (Code A)
- Dual-credit courses (Code D)
- Other special explanation codes
On Texas State Reporting under Code Translations:
- If any schools are using Endorsement Codes that are different from the default values (MS, AH, ST, BI, and PS), they must be mapped to the default values.
- Define any custom graduation codes (High School Graduation Code - STU.HSG) used in the district. The custom codes affect the seal printed on the transcript.

Campus Configurations:

On School Options:
- Upload the principal's signature file to print on the transcript signature line, if used.
- Indicate if the school will allow issuing grades and partial credits to students. Select the School Option Allow Issue Credit on Classes / Course Attendance Pages option accordingly. See Copying Grades and Credits to Transcripts for Individual Students.
On Course History Institutions, add any schools or institutions that will need to be displayed on student transcripts.
On Master Schedule, ensure the following:
- CTE Hours field is set correctly for each section of CTE courses.
On Off Grade Courses, add any courses that may be taken in grades 6-8 that would generate high school credit. See Off Grade Courses.
On Graduation Requirements, add any graduation tracks that will be assigned to students. See See Graduation Requirements.
On Graduation Endorsement Setup,
- Add a pathway for each FHSP endorsement. For each pathway, add requirements. For each requirement, add Course Clusters that can accomplish the requirement.
- Add a pathway for CTE.
- See Graduation Endorsement Setup.
On Update Code Tables, add any needed codes:
- Course Names and Codes (CRS.CO or HIS.CO)
- Activities and Awards: Code (ACT.CD) and Reason (ACT.TY), including:
  - Performance Acknowledgements
  - Distinguished Level of Achievement
  - Speech requirement
  - CPR requirement
  - Peace Officer Interaction requirement
  - Financial Aid Application requirement
- Graduation Status Tracks (REQ.GRT)
  NOTE: Once defined on Graduation Requirements page, these populate the Graduation Track field on Graduation Status.
- Course Subject Areas or Departments (CRS.S1 or CRS.DC)
- Service IDs (PEIMS code table C022) (CRS.SVC)
  - Add local courses. All locally developed courses must be assigned an eight-digit service ID number (alphanumeric, with last three digits assigned locally, such as 84000XXX Locally Developed Course - English Language Arts).
- Service ID Description Suffix (CRS.SDS)
  This optional one-digit suffix can be appended to the abbreviated C022 name to indicate fall/spring semesters of the same course)
- Course Characteristics (CCH.CD)
  If using district GPAs by cohort, create a characteristic such as "Cohort YYYY." When creating a District GPA, the Course Characteristic will be specified.
- Endorsements (GES.ED)
  The following are the default values (hard coded). Codes only need to be added if they are different from these codes. If different, they need to be mapped using Code Translations(district).
  - Multidisciplinary = MS
  - Arts and Humanities = AH
  - STEM = ST
  - Business and Industry = BI
  - Public Services = PS
- Tests (TST.ID)
  Add EOC and EOC Alt tests.
On Activities and Awards, add the following:
- Speech
- CPR
- Peace Officer Interaction
- Financial Aid Application requirements
- Distinguished Level of Achievement
- Performance Acknowledgement
On Transcript Definition for each school and each transcript used, modify the default transcript, and/or add additional transcripts. See Transcript Definition Form.

See the AAR Minimum Standards section below for additional information.
- On the General tab:
  - Select the design style for the transcript.
  - Select the student demographic information to print on the transcript.
  - Select the course, credit, and GPA information to print on the transcript.
  - On the Design Options tab, select the Graduation Date Format (short = MM/YYYY or long = MM/DD/YYYY) to print on the transcript.
  - On the Record Details tab, be sure Low Grade and High Grade are set correctly.
    NOTE: GPA Options are displayed differently if the district is using custom GPAs.
    
    If using Aeries built-in GPAs:
    
    If using custom district GPA:
  - Specify the images and other custom content to include on the transcript.
- On the Terms tab:
  - Determine the terms to include when printing transcripts.
  - Crosswalk local term codes to state terms.
- On the TTP tab, determine the things to print with the transcripts.
  IMPORTANT: Be sure Print/Define TTP is enabled on the General tab under Optional Areas.
  - State Test Scores (TST)
  - College Entrance Test Scores (CTS)
  - Testing Exclusions (TEX)
  - Activities and Awards (ACT)
    - FHSP
    - Performance Acknowledgements
    - Distinguished Level of Achievement
    - Speech requirement
    - CPR requirement
    - Peace Officer Interaction requirement
    - Financial Aid Application - Financial application form completed
    - Financial Aid Application - Exception submitted

NOTE: For Activities and Awards (ACT) entries:

Set Score to N-Do Not Show Hours in order to prevent the hours from printing on the transcript when not applicable.
Set Print Option to 1, 2 or 3.
For Financial Aid Application (ACT.CD = G04) include Subtest/Part for both reasons FA1 - Financial application form completed and FA2 - Exception submitted.
Adding an ACT record for "PA6 - Performance Acknowledgment Certifications / Licensures" will cause them to be printed in their own section under 'Events'.

Student Settings ↑

On Demographics:
- If using district GPAs by cohort, be sure the student's 9th Grade Entry Year (STU.INE) and Cohort (STU.CHT) fields are set correctly.
On Demographics > Student Demo 2:
- Set Grad Type - Code field (STU.HSG) to 34 - Foundation High School Program in order for endorsements to extract properly for PEIMS and TREx reporting.
- Enter a Certificate of Completion - Date (STU.CDT) for any student who has been awarded a Certificate of Coursework Completion by the district. Districts may award this to a student who successfully completes all coursework requirements but who fails to perform satisfactorily on the statewide exit-level assessment (TEC 28.025(d)) (TREx element TE015).
On Graduation Status:
- Assign a Graduation Track.
- Under Endorsement, click Manage and select the FHSP Endorsements the student is working toward. Be sure to select Opt-out if the student may have classes toward an FHSP Endorsement but is not intentionally pursuing it.
- Under Endorsement, click Manage and select the CTE pathway for a student if applicable.
On Mass Add Student Related Data, mass add activities and awards for students (Speech, CPR, and Peace Officer Interaction) (Select ACT table.) Or, add these for individual students from Activities and Awards.
On Mass Add Records, mass add course information for a student. Or, add individual records to a student's transcript from Transcripts.
Ensure the following information is complete:
- Test Scores
- Testing Exclusions
On Import Test Results, import a student's test scores. On College Entrance Req’s, maintain a student's college requirements and entrance tests information.

Create Transcripts ↑

See Overview of Transcript and Course History for complete details.

Use Graduation Status Report By Student to view a student's graduation status.
On Copy Grades to Transcripts, copy grades and credits to the transcripts.
- After semester grades are complete, copy student grades from the Grades (GRD) table to the Course History (HIS) table. The Course History table records will print on a student’s transcript.
On Transcripts, update and print a student's transcript.
- Before printing:
  - Click Recompute GPA if any data has changed that would affect the calculation. Credits, class rank, and class size are also recomputed.
    IMPORTANT: If you have added a District GPA, click Recompute GPA in order for the district GPA information to be displayed and printed.
  - From the drop-down field next to the Print button, select the particular transcript to print.
- NOTE: Changing the Grad Type field on Transcripts will update the Grad Type - Code field on Demographics - Student Data 2, and vice versa.
Use the Student Transcripts Report to print transcripts for multiple students at once.
Create transcripts for transfer students.
- On Course History Institutions, add the school where the course was taken (CHI).
- On Courses, add courses numbers for any transfer courses that do not closely match any course taught at your school. For transfer courses, Course ID (CRS.CN) = 5XXXXX. (CRS)
- On Transcripts, add the course for the student. (HIS)
- See Creating Transcripts for Transfer Students.

AAR Minimum Standards (Field Mapping) ↑

The following section lists the specific requirements from the latest 2012 Minimum Standards for the AAR and identifies the location on the Aeries AAR report where the requirement is met, as well as the source of the information.

1.11 Student Demographics


State Requirement	Aeries Table.Field	Aeries Page	Label	Transcript Definition Settings
State Requirement	Aeries Table.Field	Aeries Page	Label	Tab	Setting

(a) Full Legal Name The student's legal name, the name submitted to PEIMS, and the name recorded on the AAR must be identical.	LSI.LLN	Demographics > Change > Show/Hide Legal Name	Legal Last Name	--	--
	LSI.LFN		Legal First Name	--	--
	LSI.LMN		Legal Middle Name	> Demographics	Print Middle Name instead of Initial (TDF.T52)
	LSI.LSF		Legal Suffix	--	--
	STU.LN	Demographics	Last Name	--	--
	STU.FN		First Name	--	--
	STU.MN		Middle Name	> Demographics	Print Middle Name instead of Initial (TDF.T52)
	STU.SF		Suffix	--	--
	When printing the transcript from Print Student Transcript Report, if the student has LSI data and the user who is printing the transcript has permission to view LSI data, the Print Student Legal Name option allows user to print legal name on the transcript. Otherwise, STU data is printed.
(b) Student ID Number (if applicable)	STU.ID	Demographics	Student ID	--	--
(b) Student ID Number (if applicable)	Locally assigned
(c) Social Security Number	ESD.ED	Demographics > Student Data 2	Soc-Sec-Num State Alternate ID (initially hidden behind Unique ID)	> Demographics	Print Social Security Number (TDF.T10)
(c) Social Security Number	Student's social security number or state-assigned number. The SSN is only printed when using the one-column transcript design. See Texas - Secure Access to Student SSNs
(d) Date of Birth	STU.BD	Demographics	Birthdate	--	--
(e) Gender	STU.GN	Demographics	Gender	> Demographics	Print Student Gender (TDF.T66)
(f) Ethnicity	STU.ETH	Demographics	Ethnicity	> Demographics	Print Student Race/Ethnicity (TDF.T67)
(f) Ethnicity	STU.RC1- STU.RC5	Demographics	Race	> Demographics	Print Student Race/Ethnicity (TDF.T67)
(g) Parent or Guardian Names	STU.PG	Demographics	Parent/Guardian - Name	--	--
(h) Current Address	STU.AD	Demographics	Address	--	--
	STU.CY		City	--	--
	STU.CN		State	--	--
	STU.ZC + STU.ZX		Zip + Extn	--	--
Other Demographic Information Printed:
Grade	STU.GR	Demographics	Grd	--	--
Unique ID	STU.CID	Demographics > Student Data 2	Unique ID	> Demographics	Print Unique ID Number (TDF.T10)
Birthplace/Counselor	STU.CU	Demographics	Counselor	> Demographics	Print Birthplace instead of Counselor (TDF.T23)
	STU.BCY		Birth City
	STU.BST		Birth State
	STU.BCU		Birth Country
Class of/Graduated	See 1.13 (f) below
District Enter	ENR.ED	Enrollment History	Enter Date	> Demographics	Hide Student Enter/Leave Dates (TDF.T37)
School Enter	ENR.ED	Enrollment History	Enter Date	> Demographics	Hide Student Enter/Leave Dates (TDF.T37)
School Leave	ENR.LD	Enrollment History	Leave Date	> Demographics	Hide Student Enter/Leave Dates (TDF.T37)

1.12 School Data


State Requirement	Aeries Table.Field	Aeries Page	Label	Transcript Definition Settings
State Requirement	Aeries Table.Field	Aeries Page	Label	Tab	Setting

district logo	LOC.DLF	School Options (district)	District Logo (click Logo button to upload)	> Image Options	Print District Logo (TDF.T60)
(a) District Name	LOC.NM	School Options (district)	District Name	> Design Options	Name Under Transcript Title (TDF.T44)
(b) Name of School	LOC.NM	School Options	School Name	> Design Options	Name Under Transcript Title (TDF.T44)
(c) Phone Number	LOC.AC + LOC.TL	School Options	Area + Telephone	--	--
(d) School Address	LOC.AD	School Options	Street Address	--	--
	LOC.CY		City	--	--
	LOC.ST		State	--	--
	LOC.ZC + LOC.ZX		Zip + Extn	--	--
(e) County District Campus Number (CDCN)	LOC.CC + LOC.DC + LOC.SC	School Options	County + District + Campus	> Record Details	Home School instead of Current School (TDF.T45) (must be selected for JJAEP students)
(f) College Board/ACT Campus Number	LOC.CBC	School Options	College Entrance Exam Board	> Design Options	Print College Entrance Exam Board (TDF.T64)
(f) College Board/ACT Campus Number	Number used when students register for an ACT® or SAT® exam, can be found at http://www.actstudent.org/regist/lookuphs.html or http://sat.collegeboard.com/register/sat-code-search
(g) Signature and Title of School Official	LOC.PSF	School Options	Signature (click Signature button to upload)	> Image Options	Print Principal Signature (TDF.T51)
				> Custom Content	Signature Line Text (TDF.T41) (provides ability to print optional message such as "This transcript is unofficial unless signed by a school official.")
				> Custom Content	User Defined Footer (TDF.UDF)
Other School Data Printed:
Transcript title				> Design Options	Transcript Title (TDF.T1) (prints at top of transcript)

1.13 Student Data

Aeries built-in GPA: By term/session: Overall (end of report): Custom district GPA: By term/session: Overall (end of report):
State Requirement	Aeries Table.Field	Aeries Page	Label	Transcript Definition Settings
				Tab	Setting
(a) Class Rank (optional)	if using Aeries built-in GPAs:
	STU.CR	Transcripts	Class Rank	> GPA Options	Print Class Rank and Class Size (TDF.T8)
					Print 10 - 12 Class Rank (TDF.T17)
					Calculate Class Ranks (HIS & GRD) (TDF.T16)
	if using custom district GPAs:
	GPA.CR	Transcripts	Class Rank	> GPA Options	Print Ranks from District GPAs (TDF.T75)
	DGP.RT	GPA Configurations (district)	Rank Type	--	--
	'DNR' is displayed if student's rank falls outside the percent specified in Calculate Top % on GPA Configurations. If class rank is not calculated, not reported, or falls outside the percent specified in Display Top % to Parents and Students on GPA Configurations, the AAR should indicate that and may do so using the letters “DNR” for Does Not Rank. Inactive students (STU.TG <> blank) are not included in rank.
(b) Number of Students in Graduating Class (optional)	if using Aeries built-in GPAs:
	STU.CS	Transcripts	Class Size	> GPA Options	Print Class Rank and Class Size (TDF.T8)
	if using custom district GPAs:
	GPA.CS	Transcripts	Class Size	> GPA Options	Print Class Rank and Class Size (TDF.T8)
(c) Date of Ranking (optional)	GPA.GC	Transcripts	GPA Last Updated	--	--
	Available if using custom district GPAs. Does not print on transcript.
(d) Quartile (optional)	if using Aeries built-in GPAs:
	STU.CR	Transcripts	Class Rank	--	--
	STU.CS		Class Size	--	--
	Quartile 1 if STU.CR / STU.CS < 25% Quartile 2 if STU.CR / STU.CS < 50% and > 25% Quartile 3 if STU.CR / STU.CS < 75% and > 50% Quartile 4 if STU.CR / STU.CS > 75%
	if using custom district GPAs:
	DGP.RG = 4	GPA Configurations	Rank Groups	> GPA Options	Print Ranks from District GPAs (TDF.T75)
(e) Grade Point Average (optional) Printed for each term and overall.	If using Aeries built-in GPAs:
	STU.GP	Transcripts	Acad GPA (W)	> GPA Options	Weighted GPA (TDF.T9)
					Academic GPA (TDF.T5)
					Print Which Term GPA = Academic Weighted
	STU.GPN		Acad GPA		Unweighted GPA (TDF.T14)
					Academic GPA (TDF.T5)
					Print Which Term GPA = Academic NonWeighted
	STU.CP		10-12 GPA (W)		Weighted GPA (TDF.T9)
					Academic 10 - 12 GPA (TDF.T7)
	STU.CPN		10-12 GPA		Unweighted GPA (TDF.T14)
					Academic 10 - 12 GPA (TDF.T7)
	STU.TP		Total GPA (W)		Weighted GPA (TDF.T9)
					Total (Non-Academic) GPA (TDF.T6)
					Print Which Term GPA = Total Weighted
	STU.TPN		Total GPA		Unweighted GPA (TDF.T14)
					Total (Non-Academic) GPA (TDF.T6)
					Print Which Term GPA = Total NonWeighted
	If using custom district GPAs:
	GPA.GPW	Transcripts	GPA - Weighted	> GPA Options	Print Which Term GPA = Applicable Primary District GPA
		GPA Configurations (district)	Calculate Weighted GPA
	GPA.GPN	Transcripts	GPA - Nonweighted		Print District GPAs (TDF.T74)
		GPA Configurations (district)	Calculate NonWeighted GPA
If graduated (STU.DG < current date):If not graduated (STU.DG is blank or > current date):
(f) Graduation Date	STU.DG	Demographics > Student Data 2	Grad Type - Date	> Demographics	Print "Class of" / "Graduated" Label (TDF.T20)
	STU.HSG *		Grad Type - Code
	STU.GR	Demographics	Grade
				> Design Options	Graduation Date Format
	The date the student completed all graduation requirements. Fields are populated once student graduates. If STU.DG and STU.HSG are blank, STU.GR is used to populate the date. The graduation date is formatted according to the Transcript Definition setting. Short = MM/YYYY. Long = MM/DD/YYYY. See Appendix A below.

(g) Certificate of Coursework Completion Date	STU.CDT	Demographics > Student Data 2	Certificate of Completion Date	--	--
	Used if LEA awards a Certificate of coursework completion (IEP Continuers). Student may also have graduation date.
(h) Graduation Program NOTE: Only FHSP is currently valid. All other indicators are no longer valid: (1) (OBSOLETE) (2) (OBSOLETE) (3) (OBSOLETE) (4) Deleted – do not use. (5) (OBSOLETE)	HSG.GRT	Graduation Status	Graduation Track	> Record Details	Show Work in Progress on the Transcript (TDF.T2)
				> TTP-Things to Print	STU.GRT
	Code & Description must be added on Update Code Table for REQ.GRT. Then, define the track on Graduation Requirements. Defined tracks will populate the Graduation Track field on Graduation Status. NOTE: Only TREx TC13 code 34 is currently valid.
(i) Required State Assessments
(i1) (OBSOLETE) TAKS

(i2) STAAR EOC	TST.ID = STREOC	Test Scores	Test ID	> TTP-Things to Print	Table = TST Test/Event = STREOC Subtest/Part = 1-18
	TST.TD		Date
	TEX.ID	Testing Exclusions	Test ID	> TTP-Things to Print	Table = TEX Test/Event = STAAR/EOC Subtest/Part = 1-18 Score = EXCRSN
	TEX.ERS		Exclsn Reasn
	Academic Performance Levels (I, II, or III) are obsolete and no longer used. An EOC record must be added to Update Code Table for TST.ID. The 'Passed' Score is printed according to TTP settings.

(i4) ...Month and year the student completed alternate assessment requirements for graduation	TST.ID = STREOC2	Test Scores	Test ID	> TTP-Things to Print	Table = TST Test/Event = STREOC2 Subtest/Part = 1-18
	TST.TD		Date
	TEX.ID	Testing Exclusions	Test ID	> TTP-Things to Print	Table = TEX Test/Event = STAAR/EOC2 Subtest/Part = 1-18 Score = EXCRSN
	TEX.AA		Alt Asmt
	TEX.ERS		Exclsn Reasn
	An Alt EOC test must be added to Update Code Table for TST.ID. The 'Passed' Score is printed according to TTP settings.

(i5) ...Month and year eligible student met the established standards on each assessment	CTS.NM	College Entrance Tests	tab name (e.g., SAT I)	> TTP-Things to Print	Table = CTS
	CTS.SC#		Score
	CTS.ST#		Test
	CTS.DT		Date

(j) (OBSOLETE) Distinguished Achievement Program (DAP) Advanced Measures. NOTE: HB5 replaced DAP with FHSP Distinguished Level of Achievement (DLA) starting with the 2014-2015 school year.	ACT.TY = 4	Activities and Awards	Type	> TTP-Things to Print	Table = ACT.TY Test/Event = DLA Subtest/Part = DLA-2 Score = N
	ACT.CD = DLA		Code
	ACT.RS = DLA-2		Reason
	Per SBOE §74.11 (e), a student may earn a Distinguished Level of Achievement by successfully completing the curriculum requirements for the FHSP and the curriculum requirements for at least one endorsement required by the TEC, §28.025(b-15), including four credits in science and four credits in mathematics to include Algebra II.

SBOE TAC Chapter 74. Subchapter B. §74.13. Endorsements. Per SBOE §74.5 (f), a student who completes the requirements for an endorsement shall have the endorsement clearly indicated on the AAR.	GES.EC	Graduation Status > Endorsements > Manage	Endorsement	> Optional Areas	H.S. Grad Type (TDF.T1) (displays/hides the CREDIT SUMMARY section)
	GES.ST		Status
	STU.EOO	Profile > Endorsement (Manage), or	Opt-out (11th and 12th grade only)
		Graduation Status > Endorsement (Manage)
	blank if Endorsement is not Selected on Graduation Status page, and No GES.EC = "XX" record exists GES.ST if STU.EOO is not selected, and Endorsement is Selected on Graduation Status page, and GES.EC = "XX" record exists On Update Code Tables GES.EC must contain the following codes: ST - STEM BI - Business and Industry PS - Public Services AH - Arts and Humanities MS - Multidisciplinary Studies GES.ST must contain code CP (complete). GES.EC must be mapped on Texas State Reporting > Code Translations.

Performance acknowledgment(s) earned by a student on the FHSP	ACT.TY = 4	Activities and Awards	Type	> TTP-Things to Print	Table = ACT Test/Event = PA1-PA6 Subtest/Part = PA1-1, PA1-2, or PA1-PA181 Score = N
	ACT.CD = PA1-PA6		Code
	ACT.RS = PA1-1, PA1-2, or PA1-PA181		Reason

Speech requirement SBOE TAC §74.11(a)(3)	ACT.TY = 5	Activities and Awards	Type	> TTP-Things to Print	Table = ACT Test/Event = G01 Score = N Print Options = 2
	ACT.CD = G01		Code
	ACT.DT		Date

Instruction in cardiopulmonary resuscitation (CPR) SBOE TAC §74.38	ACT.TY = 5	Activities and Awards	Type	> TTP-Things to Print	Table = ACT Test/Event = G02 Score = N Print Options = 2
	ACT.CD = G02		Code
	ACT.DT		Date

Peace officer interaction instruction SBOE TAC §74.39	ACT.TY = 5	Activities and Awards	Type	> TTP-Things to Print	Table = ACT Test/Event = G03 Score = N Print Options = 2
	ACT.CD = G03		Code
	ACT.DT		Date

Financial aid application status SBOE TAC §74.11(b)	ACT.TY = 5	Activities and Awards	Type	> TTP-Things to Print (TTP)	Table = ACT Test/Event = G04 Subtest/Part = FA1, FA2 Score = N Print Options = 2
	ACT.CD = G04		Code
	ACT.DT		Date
	ACT.RS = FA1 or FA2		Reason

1.15 Record of Courses and Credits Earned

NOTE:

List courses completed, grades earned, and credits awarded.
Must be consistent with teacher records and student IEP.
Must include all courses completed in grades 9-12 and before grade nine for high school credit. *
Class rank, course weights, grade point scale, and related topics are determined by local board policy.
Non-Texas public school transfer students may have grades or credits lower than the Texas passing standard.

Information provided for informational purposes only. Refer to official TEA documentation for confirmation and additional information.

various options:
State Requirement	Aeries Table.Field	Aeries Page	Label	Transcript Definition Settings
State Requirement	Aeries Table.Field	Aeries Page	Label	Tab	Setting
(a) Course Category	CRS.S1 or	Courses	Subject Area Codes (field 1)	> Record Details	Hide Course IDs on the Transcript (TDF.T58)
	CRS.S1 or		Subject Area Codes (field 1)		Print Subject Area (S1) instead of Crs ID (TDF.T59) (if selected, the Subj column displays the CRS.S1 code for each course, as set up on Update Code Table) The column heading is set to Subj or Crs ID depending on this setting.
	CRS.DC		Dept		Show Department (TDF.T69) (if selected, the option to print the code or description is enabled)
	CRS.S1 and CRS.DC must be set up on Update Codes Table. See TEA's AAR Minimum Standards 1.15 (a) (2) for subject area descriptions and codes (CRS.S1).
(b) Course Names and Codes

(b1) Full name and/or abbreviated name per PEIMS Code Table C022	CRS.SVC	Courses > Other	Service ID	> Record Details	Print Service ID Short Title Instead of Regular Course Title (TDF.T72) (if selected, C022 Course Abbreviation is printed. If CRS.SDS is populated, it is appended to the abbreviated title.
	CRS.SDS	Courses > Other	Service ID Description Suffix	> Record Details
	HIS.CO	Transcripts > Course History	Transcripts > Course History	> Record Details	Print Service ID Short Title Instead of Regular Course Title (TDF.T72) (if not selected, HIS.CO is printed if populated; otherwise CRS.CO is printed)
	CRS.CO	Courses	Special Crs Title	> Record Details

(b2) Eight-digit service ID number per PEIMS Code Table C022	CRS.SVC	Courses > Other	Service ID	> Record Details	Print Service ID

(b3) For locally developed courses, the abbreviated course name and service ID	CRS.SVC = 8XXXXXXX	Courses > Other	Service ID	> Record Details	Print Service ID (TDF.T68)
	Under Course Title, the C022 Course Abbreviation is printed.
(b4) obsolete	--

(c) Course Grades
(c1) Grade earned for each semester by semester. If averaging two semesters of a full-year course, the average column must be completed	HIS.MK	Transcripts > Course History	Mark	> Record Details	+ 's and - 's (TDF.T13)
	HIS.MK		Mark	> Record Details	Low Grade/High Grade
	HIS.AMK		Avg Mark	--	--
	HIS.MAG		Mark Averaging Group
	GRC.MK	Valid Marks	Mark	--	--
	District Settings > Grade Reporting Settings > Average final marks of like courses within the same school year on the transcript.
(c3) (OBSOLETE): EOC tests replaced 15% rule, per HB5.	--

(c4) Students with excessive absences will be given the grade earned, but may or may not be awarded credit. Explanation regarding credit must be included on the AAR in the notes section or as an attachment.	HIS.ABS = Yes	Transcripts - Course History (Details)	Att-Based Grade	--	--
	HIS.PF = 04 or 05 *	Transcripts - Course History (Details)	Pass/Fail Credit Status	--	--
	XRF.CD	Transcripts - Course History	Indicator(s) (right column)	--	--
	XRF.DE	Transcripts - Course History	Indicators (legend)
	Indicator must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only). See Texas - Attendance Based Grade Reporting.

(c5) Grade or indicator used for courses/activities that serve as PE substitutions	XRF.CD	Transcript > Course History	Indicator(s) (right column)	--	--
	XRF.DE	Transcript > Course History	Indicators (legend)
	Indicator must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only).

(c6) Other Characters Used in Grade Columns

	GRC.MK	Valid Marks	Marks

(d) Transferred credit

(d1) Transfer from a Texas public school district or charter school after a semester or full year is completed	STU.ED > first day of school year	Demographics	Schl Enter Dt	--	--
	CRS.CN = 5XXXXX	Courses	Course ID	--	--
	HIS.ST	Transcript > Course History	Schl	--	--
	HIS.CC	Transcript > Course History	Comp
	CHI.SCH	Course History Institutions	School Taken#
	If HIS.ST <> LOC.SC, student is considered transfer. Transfer courses should have a course number that begins with 5.

(d2) When a student transfers from a non-Texas public school	STU.ED > first day of school year	Demographics	Schl Enter Dt	--	--
	CRS.CN = 5XXXXX	Courses	Course ID	--	--
	HIS.ST	Transcript > Course History	Schl	--	--
	HIS.CC		Comp
	XRF.CD = 3		Indicator(s) (right column)
	XRF.DE		Indicators (legend)
	CHI.SCH	Course History Institutions	School Taken#
	If HIS.ST <> LOC.SC, student is considered transfer. Transfer courses should have a course number that begins with 5. Indicator 3 should be used for transfers from non-Texas public school.
(e) Local Credit Courses	CRS.SVC = 8XXXXXXX	Courses > Other	Service ID	> Record Details	Print Service ID
By term/session: Overall (end of report):
Any credit earned by a student, regardless of when credit was earned SBOE §74.5 (d)	STU.CC	Transcripts	State Credit Compl	> GPA Options	Hide Credits on Transcript Reports (TDF.T55) and Hide Credit Attempted on Transcript Reports (TDF.T65)
	STU.LCC	Transcripts	Local Credit Compl
	HIS.CC	Transcripts > Course History	Comp
	CRS.CR	Courses	Default Credit
	CRS.CL = 23	Courses > Other	Crs Lvl	> Record Details	Hide College Credit Only Courses (TDF.T61)
				> Optional Areas	H.S. Grad Type (TDF.T1) (displays/hides the CREDIT SUMMARY section)

1.16 Special Explanation Codes


State Requirement	Aeries Table.Field	Aeries Page	Label	Transcript Definition Settings
				Tab	Setting
(a) Use of Certain Special Explanation Codes for students receiving special education services.	XRF.CD	Transcript > Course History	Indicator(s) (right column)	--	--
	XRF.DE		Indicators (legend)	--	--
	See AAR Minimum Standards 1.16 (a) for the list of codes authorized by the TEA. Indicators must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only).
(b) Codes authorized by the TEA	XRF.CD	Transcript > Course History	Indicators (right column)	--	--
	XRF.DE		Indicators (legend)	--	--
	See AAR Minimum Standards 1.16 (b) for the list of codes authorized by the TEA. Indicators must be defined on Transcript Indicator Definitions page (district level). See Transcript Indicator Definitions (Texas Only).

Appendix A: State Board of Education-Approved Graduation Program Seals


State Requirement	Aeries Table.Field	Aeries Page	Label	Transcript Definition Settings
				Tab	Setting
SBOE-Approved Graduation Program Seals to be used by public schools and approved charter schools to denote completion of appropriate high school graduation programs under 19 TAC §74.14 on each student's AAR. NOTE: Only the Foundation High School Program seal is currently valid in Texas.	STU.HSG = 34, 35, 54, 55, 56, or 57 *	Demographics > Student Data 2	Grad Type - Code	> Design Options	Print State Seals (TDF.T63)
	STU.DG < current date		Grad Type - Date
	Seal is automatically printed if Grad Type Code and Date fields are populated appropriately. Any custom district graduation codes must be mapped on Texas State Reporting > Code Translations. If a custom code is translated to 34, 35, 54, 55, 56, or 57, then the seal prints.

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Texas - Student Academic Achievement Record (AAR)/Transcript Print

Overview