Attendance

The following Attendance tasks must be done on a daily or weekly basis throughout the school year.


See also: Texas - Attendance Reconciliation - Daily and Weekly Steps



TaskAeries PageKnowledge Base Article

(Teachers) Take attendance daily for each class.

  • Electronically (Teacher Portal)
    • Click All Remaining Students Are Present button to log attendance submission.
  • Manually (class roster)

Teacher Portal > Class Attendance


Teacher Portal > Attendance by Photo


Teacher Portal > Seating Chart


Teacher Portal > Supplemental Attendance (if using supplemental attendance)


Reports > Attendance > Class Rosters


Reports > Attendance > Classroom Photo/Seating Chart


Reports > Supplemental Attendance > Supplemental Attendance Class Roster (if using supplemental attendance)


Reports > Supplemental Attendance > Supplemental Attendance Class List (if using supplemental attendance)

Teacher Portal Attendance 


Attendance By Photo and Seating Chart 


Teacher Attendance


Elementary with Master Schedule Attendance 


Class Roster Report  (for manual)


Items to check when Teachers can’t take Attendance when school has started 


Teacher Portal Supplemental Attendance


Supplemental Attendance Reports (Class Roster for manual if using supplemental attendance)


Alternative School Configuration 


Class Roster for Alt Ed Scheduling  


What permissions are required to run the Classroom Photo/Seating Chart report? 


(Flex) Flex Scheduling - Teacher Classroom Attendance  


Class Schedule Maintenance: Impact to Portal  

(Teachers) Get the lunch count (daily attendance schools only).

Attendance > Class Attendance (teacher login)


Teacher Portal 

Daily Attendance Schools Lunch Count

(Teachers) Add attendance notes as needed.

Teacher Portal > Class Attendance (attendance note icon)


Teacher Portal > Class Attendance (Mass Apply Quick Notes) (if enabled on Portal Options)

Attendance Notes


Attendance Note - ADA Make-Up 

Monitor that teachers have taken attendance.

  • Submission Log
  • Missing Attendance Submission Log Report

Attendance Accounting > Attendance Submission Log


Reports > Attendance > Missing Attendance


Reports > Attendance > Attendance Submission Log

Submission Log General Information


Submission Log Permissions Setup


Missing Attendance Report


Attendance Submission Log Details

For period attendance, locate anomalies and potential errors, such as a student who was marked present only one period during the day.

  • Select Limit to a Single Period Present to easily identify these students.

Reports > Attendance > Period Absence Audit

Period Absence Audit Report

Review, enter, and correct, and submit missing student attendance data as needed.

Options:

  • By Student
  • By Class 
  • By Class (teacher emulation)

Student Data > Attendance


Attendance Accounting > Classroom Attendance


Teacher Emulation > Classroom Attendance


Attendance Accounting > Mass Change Period Absences

Update Student Attendance


Classroom Attendance Overview


Classroom Attendance for Daily Attendance Schools


Classroom Attendance for Period Attendance Schools


Mass Change Period Absence and Attendance Notes Form


(Flex) Flex Scheduling - Student Attendance


(Flex) Flex Scheduling - Mass Change Period Absences


(Flex) Flex Scheduling - Teacher Classroom Attendance

Notify parents of the student’s absence.

  • Auto dialer
  • Manually

Update attendance based on information received from parents.

Aeries Communications > Attendance


manually: Attendance Accounting > Attendance Management (Contact icon)

Attendance Management


(Flex) Flex Scheduling - Attendance Management

Add attendance notes as needed.

Student Data > Attendance (note icon)


Attendance Accounting > Mass Change Period Absences

Add Attendance Notes


Mass Change Period Absence and Attendance Notes Form


(Flex) Flex Scheduling - Mass Change Period Absences

Enter All Day Codes.

  • Individual student
  • Mass change

Attendance Accounting > Attendance Management


Attendance Accounting > Mass Change Attendance Codes


Attendance Accounting > Mass Change Every Nth Attendance Code (if enabled on School Settings)

Attendance Management


(Flex)Flex Scheduling - Attendance Management


Mass Change Attendance Codes


Mass Change All Day Code Daily Attendance


Mass Change All Day Code Period Attendance


(Flex) Flex Scheduling - Mass Change All Day Code


Mass Change Every Nth Attendance Code


Mass Change ATT Codes for Hybrid Students

Find and verify all unverified absences (All Day Code or Period Code).


NOTE: Absences entered by a teacher are considered unverified until campus staff verifies them.

Attendance Accounting > Attendance Management


Student Data > Attendance (Verification tab under Filters and Options, you can select Unverified Only and specify the dates to be verified.


Reports > Attendance > Students With Unverified Absences


Reports > Attendance > Students With Unverified Period Absences

Attendance Management


 

Students With Unverified Absences Report


Students With Unverified Period Absences Report

Identify and resolve any attendance submission errors by teachers, such as students who were absent and then present at the end of the day or vice versa.


Run report daily for the first two weeks, then weekly for the remaining weeks

Reports > Attendance > Attendance Audit Listing


Reports > Attendance > Period Absence Audit

Attendance Audit Listing Report


Period Absence Audit Report


Attendance Time (ADA Time) All Day Attendance Management

Identify and resolve any attendance errors in supplemental attendance if using.

Reports > Supplemental Attendance > Supplemental Attendance Audit Report

Supplemental Attendance Reports

Identify and resolve any attendance and enrollment issues with student scheduling (CAR), such as discrepancies between attendance fields and Attendance Enrollment.


Run daily for the first two weeks, then weekly for the remaining weeks.

Reports > Attendance > Course Attendance Audit

Course Attendance Audit Report


Course Attendance (CAR) Audit Report

Record student entry/exit from attendance programs and ADA-eligibility status.

Student Data > Attendance Enrollment


Attendance Accounting > Mass Update Attendance Enrollment

Texas - Attendance Enrollment - Change ADA Eligibility


Mass Update Attendance Enrollment

Print re-admit slips as needed.

Student Data > Attendance (Print Readmit Slip button)

Print Readmit Slip

Print off-campus passes as needed.

Student Data > Attendance (Print Attendance Notes button)

Print Off Campus Pass

Monitor chronic absenteeism and truancy according to school and district policy.

Reports > Attendance > Students Absent or Tardy Today


Reports > Student Data > Suspension Attendance Listing by Student

Students Absent or Tardy Today Report


Suspension Attendance Listing by Student Report

Send attendance letters to parents.

Reports > Attendance > Attendance Letter


Reports > Attendance > Absence Verification Letter


Student Data > Other > Letter Log


School Info > Configurations > Attendance Letters > Review Letters


Reports > Attendance > Absence Verification Letter

Attendance Letters to Parents


Attendance Letters - Printing Attendance Letters to Parents


Attendance Letters - Selecting Absence Codes to Count Towards Receipt of the Letter


Attendance Letters - Letter Log


Attendance Letters - Attendance Letter Counts


Absence Verification Letter


(Flex) Flex Scheduling - Absence Verification Letters

Monitor school attendance trends.

Attendance Accounting > Attendance Dashboard

Attendance Dashboard

Follow emergency school closure attendance procedures if necessary.


Enter Last Day of Regular School Attendance (if different from district's date) if applicable.

School Info > School Information

Emergency School Closure Attendance Procedures (Mid-Year)


School Information

Print other daily/weekly attendance reports as needed.

Reports > Attendance > Daily Present By Section


Reports > Attendance > Daily Enrollment by Section


Reports > Attendance > Daily Enrollment by Class


Reports > Supplemental Attendance > Supplemental Attendance Report (if using supplemental attendance)


Reports > Attendance > Hourly Attendance Report (for alternative schools)


Reports > Attendance > Attendance Log

Attendance Reports Listing


Daily Present by Section Report


Daily Enrollment by Section Report


Daily Enrollment by Class Report


Supplemental Attendance Reports


Supplemental Attendance Reports Listing


Alternative School Configuration