Attendance Setup

Various setup practices for Attendance.

School Options Setup
At the beginning of the school year it is important that School Options, School Calendar and the Absence Code Table are set up correctly. These options a...
Thu, Dec 21, 2017 at 5:17 PM
Create a Calendar
The Traditional Calendar is set up from the Calendar page. Navigate to the School Info/Calendar page.  The following form will display.  The star...
Thu, Dec 21, 2017 at 5:17 PM
Eliminate a Week from the Calendar
If a week needs to be eliminated from the calendar, it MUST be done while creating the month.  Click the date field to be changed and type the new date on t...
Thu, Dec 21, 2017 at 5:17 PM
Multi-Track Calendar Setup
The Traditional Calendar must be set up prior to creating the Multi-Track Calendar. The Traditional Calendar represents the generic calendar which includes ...
Thu, Dec 21, 2017 at 5:18 PM
Locking Monthly Attendance Calendar
After an attendance reporting period has ended and all Attendance has been completed at the school level, the Lock Attendance Month flag can be selected fro...
Thu, Dec 21, 2017 at 5:18 PM
Build Terms
After the Calendar has been created and verified, terms need to be added and verified.  To verify the terms, navigate to the Terms form located in the Schoo...
Thu, Dec 21, 2017 at 5:18 PM
Block and Bell Scheduler Procedures Overview and Setup
There are several forms in Aeries that can be used to control what classes meet on what days and times.     The School Options Bell Schedule is the defaul...
Thu, Jan 4, 2018 at 3:06 PM
Adding a Bell Schedule Definition to the Code Table
The Bell  Scheduler is used to create Custom Bell Schedules that are different than the default Bell Schedule set on the School Options form.  Examples of ...
Thu, Dec 21, 2017 at 5:19 PM
Create a New Bell Schedule
Before Creating a New Bell Schedule, you must add a Bell Schedule Definition to the code table see the previous article:  Adding a Bell Schedule Definitio...
Wed, Mar 28, 2018 at 4:29 PM
Assigning Bell Schedules to Calendar Days
The Schedules can be assigned to the appropriate days in the calendar from the Bell Scheduler form or the Calendar form.   To assign a Bell Schedule usin...
Thu, Dec 21, 2017 at 5:19 PM
Build a Block Schedule
The Block Schedule Calendar is used for schools that do not follow a traditional period schedule and determines which periods attendance will be taken.  For...
Thu, Dec 21, 2017 at 5:19 PM
A/B Days Setup
If the school is set to Utilize  A/B Days on the School Options form, the AB column on the Block Schedule Calendar must be populated indicating which day i...
Thu, Dec 21, 2017 at 5:20 PM
Absence Codes Overview
Absence Codes are used throughout the system for attendance reporting, various extracts and the Attendance History (AHS) table.  It is imperative that the A...
Tue, Feb 27, 2018 at 1:56 PM
Absence Codes Security Permissions Setup
Admin users or Users with security permissions for the Absence Code Table security area are needed to use the Update Absence Code page.   Note:  Permiss...
Thu, Dec 21, 2017 at 5:23 PM
Setup Absence Codes
Setting up and/or modifying Absence Codes will occur at the beginning of each school year. Once the school year begins these codes MUST not be changed. The ...
Thu, Dec 21, 2017 at 10:00 AM
Student Absence Summary (STAS) Extract
CALPADS Attendance Extract The Student Absence Summary (STAS) file is a new extract in Aeries Web required for the 2016-2017 End of Year Reporting (EOY)...
Tue, Feb 27, 2018 at 12:39 PM
Elementary with Master Schedule Overview and Setup
There are occasions when Elementary Schools would like to schedule their students into classes with teachers other than their homeroom teachers.  Students w...
Thu, Dec 21, 2017 at 5:21 PM
Attendance Notes Overview
The Attendance Notes feature gives schools the ability to store notes specific to students for any given date.  The feature is available for all school type...
Thu, Dec 21, 2017 at 5:21 PM
Attendance Notes Security Permissions and Portal Options Setup
Security Permissions To view Attendance Notes, users need Read permissions to Attendance Notes under Attendance/Enrollment section in Security. ...
Thu, Dec 21, 2017 at 5:22 PM
Attendance Notes Update Code Table Setup
Add New Attendance Note Codes To populate the dropdown menu for the Attendance Notes Code (ATN.CD), codes will need to be added to the CD field for the ...
Thu, Dec 21, 2017 at 5:24 PM
Submission Log General Information
The Attendance Submission Log is a page in Aeries Web Version that displays data by teacher for attendance that has been submitted or for missing attendance...
Thu, Dec 21, 2017 at 5:24 PM
Submission Log Permissions Setup
Users must have Read access to the Attendance Submission Log security area under the Attendance / Enrollment section.  Read permission is also required to r...
Thu, Dec 21, 2017 at 5:25 PM
Independent Study Absence Codes Setup
The State of California requires that the reporting for Independent Study MUST be separate from regular attendance. Certain procedures must be set up within...
Thu, Dec 21, 2017 at 5:25 PM
No Show Overview
When a student is considered to be a No Show the student will be flagged as such in the Status Tag field.  A No Show student should not have any attendance ...
Mon, May 14, 2018 at 2:43 PM
No Show Form Setup
The No Show Setup form will allow a security level user to pre-define Status tags used to indicate a student as a No Show, for example ‘N’.    For bot...
Mon, May 14, 2018 at 2:44 PM
Re-Admit Slip and Off Campus Pass Overview Setup
The Re-Admit Slip and Off Campus Pass are attendance reports that can print from a receipt printer that is 2.75 inches wide or can also be printed on a lase...
Thu, Dec 21, 2017 at 5:26 PM
Re-Admit Slip and Off Campus Pass Receipt Printer Setup
Once the receipt printer is installed in Windows, the following steps should be followed. The settings below are based on Windows 7. Verify the paper si...
Thu, Dec 21, 2017 at 5:26 PM