School Info/School Options
At the beginning of the school year it is important that School Options, School Calendar and the Absence Code Table are set up correctly. These options are usually setup by the District office. Verify that these options are correct prior to performing the Daily Attendance and/or Period Attendance functions. If these options are set up incorrectly contact the District Office for assistance.
Select the options that for your Schools' Scheduling and Attendance types:
Not all options will be available at all Schools. These depend on the Scheduling features enabled by the District:
- LO/HI Grades
- Attendance Period
- All Day Attendance Management
- Scheduling Type
- Track Primary Classes
- Use Staff in Sections
- Utilize A/B days
- Session Type
- Schedule Basis
- Education Type
NOTE: Schools should not have a High Grade above 12, even if using higher grade levels for Special Education, Ungraded, or another student grouping.
In the Attendance Type field, select Daily to setup attendance on a daily basis. Select Negative Attendance in the Attendance Reporting field to compute the correct attendance figures for monthly reporting. Typically, for most schools, this information does not change. But before school starts, each year, this information should be verified.
Daily Attendance ↑
Example is displayed below:
Period Attendance ↑
Example is displayed below:
All Day Attendance Management ↑
In Period Attendance schools the All Day Attendance Management option indicates how the All-Day Attendance code will be managed: either Manually, or by using an Attendance Time. When Attendance Time is selected there is an option to identify the ADA Time for a school. This option can be used to allow period attendance schools to have a "Home Room" that always meets at a specific time of the day to represent the attendance for the entire day. This is not a recommended attendance accounting method for most California schools, but is an option for some specialized schools and Texas schools.
When Attendance Time is selected there is an option in Portal Options to enter the the Start and End Times for when attendance can be taken in the period that meets during a school's ADA time. Please refer to the Portal Options – Attendance documentation for additional information regarding setting the ADA Time restrictions for a school. For more information, refer to the Attendance Time (ADA Time) All Day Attendance Management documentation.
Information about School Contacts can be found here
This is a manual data entry field and should indicate the number of reported incidents of cyberbullying at each individual campus.
Grade Reporting Types ↑
The School Options page at the District level has Grade Reporting Type options that need to be enabled to determine what grading will be available to use in the Schools.
Additional Information on the use of the Grade Reporting types can be found here
Hide Grade Reporting GPAs ↑
The School Options page at the District level has a Hide Grade Reporting GPAs option that should be set to Yes for all Texas Districts. This will hide the GPA data from displaying on the Grades page since this GPA calculation does not honor the District GPA settings and only uses GRC. Texas uses the Threshold Grade Report instead of GPA for grade reporting periods.