This is a new feature in Aeries that provides a way to designate general School Contacts that will be available in various pages and reports. Once the School Contacts are added, they will show up on certain reports and pages such as 'Contact the Registrar at firstname.lastname@example.org 123-456-7890' or 'Contact the Principal at email@example.com 123-456-7891'.
The School Contacts information will be stored in a new table LCN. The contacts will appear on the School Options page. There are 5 Fixed Contacts that are included, Principal, Registrar, Attendance, Health and Counseling. More contact types can be added in the COD table.
Users will need at least Read permission to School Settings (LOC) to be able to view the Contacts and Read and Update to LOC to add Contact information. Read, Insert, Update and Delete to COD will be needed to manage additional contacts.
Adding and Editing School Contacts:
Additional contact types can be added to the COD table under LCN.CD. The Code is an Alphanumeric, 7 character field. The Description is for the Type of contact - Librarian, ELL Coordinator, etc. The actual contact information will be entered on the School Options page.
NOTE: If you add a Contact type using one of the existing Fixed Codes, 1-5, it will overwrite the Contact description on the School Options page. This allows you to modify the Title of these Contacts. For example, if you enter a Contact type in COD with a Code of '1' and a description of 'Director', then 'Director' would appear on the School Options page instead of 'Principal'. You would need to delete that contact type from the COD table to restore the original Fixed contact.
Once the contact types have been added to the COD table, the contact information can be entered or edited on the School Options page.
Click on the Edit button
And add the contact information.