Changing Period Codes 

Changing Period Codes when Attendance Time is Used  

Changing All Day Codes  

Populate All-Day Code Automatically  


Overview 

The Mass Change Attendance Codes form will change a Period code based on criteria or update a student’s ALL Day code based on the number of absences. If the All-Day Attendance Management field is set to Attendance Time the page will exclude the Change All Day Code option. 


To update attendance, select the code on which to base the change such as "A". Select the code to change to, such as "U", date range, number of absences in a day and grade level, if not all. A date range no longer than two weeks is recommended. A Detail Report and Summary Report are available for documentation.


Changing Period Codes ↑

  • Use this process to change a specific Period code to another Code.
  • Students are selected based on a date and period code criteria. 
  • Clicking the Update List button displays the students who meet the criteria.
  • Clicking View Detail Report or View Summary Report prints a list of students who will be changed. Must be viewed prior to selecting Update ATT button.
  • Clicking the Update ATT button changes each period code with the selected value to use, i.e. "A" to "U" according to the example below. (Be sure to run this only after printing the Reports or those options go away)



NOTE: The Detail and Summary Reports must be printed prior to selecting the Update ATT button or the reports will no longer be available.


Changing Period Codes when Attendance Time is Used  ↑

If the All-Day Attendance Management field is set to Attendance Time on the School Options page with times set for Primary ADA Time and Secondary ADA Time (if also used):

  • The process will honor the Primary ADA Time and Secondary ADA Time (if used).
  • The process will add the attendance code to the All-Day column if a period being updated coincides with times set for Primary ADA and Secondary ADA (if used).
  • If a Tardy attendance code is used to replace an absence code, the absence code in the All-Day column will be removed.
  • The option to Change All Day Code will not be available.




NOTE: When Attendance Time is used, the process will add the attendance code to the All-Day column if a period being updated coincides with times set for Primary ADA and Secondary ADA.


Changing All Day Codes  ↑

  • Use this process to change the All Day code to another code, such as a "U".
  • Process populates an All Day Code if none is entered and criteria is met; All Day Code must be blank unless the school setting Populate All Day Code Automatically is enabled. See section below.
  • Students are selected based on a date, period code criteria and grade levels. 
  • Clicking the Update List button displays the students who meet the criteria.
  • Clicking View Detail Report or View Summary Report prints a list of students who will be changed. Must be viewed prior to selecting Update ATT button.
  • Clicking the Update ATT button changes the All day code to selected code, i.e. "U". (Be sure to run this only after printing the Report or those options go away).



Populate All-Day Code Automatically  ↑

When the Populate All Day Code Automatically is enabled, the option to Change All Day Code will include students that have either a blank or an Unverified Absence code already populated in the All Day field (ATT.AL). This is usually the "A" code but can be different and is determined by the checkbox in the Absence Code table under Unverified Absences usually code "A" as shown below.



NOTE: Only students with blank or Unverified absence codes in the All Day Code field will be included when Change All Day Code function is processed. This only applies to schools where the Populate All Day Code automatically is enabled. When option is disabled, only students with blank All Day Codes are included.


An example is shown below: