The Mass Change Period Absences form is used for entering and updating absence codes. From this form you can mass update attendance by a Section, a List of Students by Student Numbers, a Grade Level, using a Student Group or by running a Keep/Skip Query.  Attendance Notes can also be added to each student updated during the Mass Change Period Absences process.  An option is available in the lower left to Include Attendance Note

Mass Change Period Absences form procedures:

  1. Use this process to change an Unverified or Blank Code to a specific Code.
  2. Determine which students will be included in the change:  
    • Use the kept students (no section needed)
    • Honor the kept students (requires a section)  
    • Ignore the Keep/Skip (requires a section)  
    • Use a Student Group 
  3. If using the Use the kept students (no section needed) option, students can be limited by grade.
  4. The students meeting the selected criteria will be listed on the right.
  5. If the change is not applicable to all students, select the students to “skip” by checking the Skip Update checkbox for excluded students.
  6. Populate the date, applicable periods and absence code.  In the display below, the update will be applied to 10th grade students only.
  7. To add a note, click the Include Attendance Note checkbox.  The Attendance Notes will open for data entry pertaining to the Attendance Note that will be included for all selected students.  The Off Campus Pass Fields will display the Authorized by name and the Time to Leave time.
  8. Click Update, to populate the periods only with the selected activity code and, if added, a note.
  9. Use the Mass Change ATT Codes to update the All Day code if the activity was an all day activity.

If the All-Day Attendance Management field is set to Attendance Time on the School Options page with times set for Primary ADA Time and Secondary ADA Time (if also used):

  • The process will honor the Primary ADA Time and Secondary ADA Time (if used).
  • The process will add the attendance code to the All-Day column if a period being updated coincides with times set for Primary ADA and Secondary ADA (if used).
  • If a Tardy attendance code is used to replace an absence code, the absence code in the All-Day column will be removed. 

In the example below, all 10th grade students were on a field trip to the Getty Museum on 12/20/2017 during periods 4 through 7. An Attendance Note will be added to reflect this information on each student.

Each student’s Attendance record will now show that an Attendance Note has been added for the date of 12/20/2017. The Attendance Note Call out will now display in red.