Table of Contents

Overview

Security

Tables


Overview  

The District Attendance Letter feature is meant to generate batches of letters at the district level, and allow school sites to confirm those letters before they are sent out. The generation and sending of District Attendance Letters is done at the district. The District Attendance Letters have been adjusted to work in a flex school. For more information regarding District Attendance Letters, see District Attendance Letters.


Security  


PageDescriptionTablePermission
Attendance Letter EditorRead the Letter Editor pageLETRead

Add Letter SetLETInsert

Save Letter SetLETUpdate

Delete Letter SetLETDelete
Attendance Letter OptionsRead the Attendance Letter Options pageLET, LTORead

Add Option SetLTOInsert

Save Option SetLTOUpdate

Delete Option SetLTODelete
Generate/Send LettersSend Batch of LettersCBSAdmin

Read Generate/Send Letters pageLET, CBS, CBDRead

Change Delivery TypeCBD    Update

Add BatchCBSInsert

Delete BatchCBSDelete

Generate LettersCBDInsert
Student Do Not Send Letter FieldFlag a student in the STU.DSL field            STU    Update


Tables


At the District level, navigate to School Info > Configurations > Attendance Letters. 


District Attendance Letters has three pages:  Attendance Letter Editor, Attendance Letter Options, and Generate/Send Letters

  • Attendance Letter Editor includes:
    • Section to select Absence Codes to count for the letter
    • Letter text for each letter part with number of absences. Includes WYSIWYG Editor to include images (school logos), ability to bold text and other formatting
    • Letter text for other Languages
  • Attendance Letter Options include:
    • Option to include Full Attendance Report (prints the class version for schools using Class Calendars)
    • Various letter options 
    • School selection
  • Generate/Send Letters includes:
    • Ability to create a batch of letters
    • Start and End Dates for absences to include in the letter
    • Custom Text can be added for the specific batch
    • Can Review office copy of letters before sending
    • An email is generated to a designated person at the school to notify them that the letters have been generated and are available to review
    • Can change the Delivery Type of the letter at the school or district level
    • Comment box


NOTE: District Attendance Letters are not required to be used.  Regular school based Attendance Letters can continue to be used if desired but it is not recommended to use both District Attendance Letters and regular school Attendance Letters. A District Setting is available to Disable School Based Attendance Letters.


The student class schedule and attendance summary displayed on the letter has been modified for a flex school. The teacher column displays the Primary Teacher of the class. The flex period will display the FTF.STI (short title). The attendance counts will pull from the CAT or ATT tables depending on the Letter Options. When the letter is sent, the CAT data is logged in the LTA table for each student and the ATT data is logged in LET. 


Below is an example of a District Attendance Letter.  



An option for a full attendance report is available when printing District Attendance Letters.