Student Settings:

Update Code Table page:

• Add codes for the Student Scheduling Group field (STU.SG). Tag students as OC or RS/RA.

Special Program page or Mass Add Student Related Data page

• Assign RS or RA program code (PGM.CD) to each student. This ensures attendance codes can be tracked.

The fields will be visible on the Teacher Portal -  Class Attendance page and can be included when printing rosters (using Add fields to the printout option).

Section Settings:

Update Code Table page:

• Add codes for the Master Schedule Scheduling Group field (MST.SG). Tag MST sections as OC or RS/RA. This allows you to verify from class schedule that student is scheduled into correct sections.

School-wide Settings:

For an OC school that needs to quickly change the entire campus (all students) to RS or RA, whether temporarily or long term:

School Programs page:

• Add record with Program Type set to RS or RA. Use Start/End Dates to indicate the RS or RA time period. When outside that date range, student program code settings are used. The school-wide setting supersedes all other settings during the date range.

Setup:

• Create new absence codes (ABS) for tracking remote engagement:

• Remote Synchronous-Engaged (RSE)
• Remote Asynchronous-Engaged (RAE)
  

Count for ADA=Yes
Verified Not Absent

Additional Absence Codes can be created if further breakdowns are needed.

NOTE: The new codes should only be used by office staff during attendance verification.  

Teachers:

Teacher Portal - Class Attendance page:

REMINDER: A student is considered Present unless marked Absent.

• An OC student is assumed present unless marked Absent, as before.
• An engaged RS or RA student is assumed present unless marked Absent, as before.

• An RS or RA student who is not engaged should be marked Absent.

• Teachers must enter Attendance Notes for any OC student who is not onsite on a particular date (e.g., ill) but engages remotely at some point during the day. This student is eligible for ADA funding.
• The Sched Grp column displays the student's program code. Or, the school-wide Program Type will be displayed if set.

Attendance Staff:

Classroom Attendance page:

• Convert unverified RS/RA absences to the appropriate remote engagement code (RSE or RAE).
• Review teacher Attendance Notes, and convert any OC absences to RAE if appropriate.
• In Attendance Notes, add an ADA Make Up Code for OC students who are converted to RAE.
• Convert all other unverified absences to the appropriate code as before.

Mass Change ATT Codes page:

• Populate the All Day code for students. Additional features are coming soon to assist with this process. See FAQ.

TEA has established guidelines for measuring RA attendance through daily engagement. The following Aeries features facilitate the approved engagement methods:

• Learning Management System (LMS) integration
• Daily Gradebook assignments
• Gradebook Templates (create and copy assignments)

Also, teachers must monitor any RA engagement by OC students who are not onsite on a particular date, and enter Attendance Notes accordingly. See Attendance Tracking column.

Update Code Table page:

• Add a code for Attendance ADA Makeup (ATT.ADA).

• NEW: Enter # Days Teachers Can Back Post Attendance Note and # Days Teachers Can Forward Post Attendance Note to allow greater flexibility for teachers to enter notes related to student engagement.
• Increase # Days Teachers Can Back Post Attendance: according to district guidelines.
  
• Under Student (STU table) Fields..., add the SG Field Code.
• Select Allow teachers to override verified absences.
• Be sure Teachers can Add & Update Attendance Note is selected.
• Under Attendance Times, adjust the window of time for taking attendance.

Note: If RS/RA or hybrid, Attendance taking window must be increased to allow teachers more time. Example: A hybrid teacher who has 10 OC students and 10 RA students must take attendance for OC students at a specific time during the day, but may record attendance for the RA students within the next 24 hours.