Due to COVID-19, the 2020-2021 school year will bring new challenges. Aeries has compiled suggested procedures below that use existing Aeries features to meet the guidelines established by the Texas Education Agency (TEA) per the following resources:
TEA SY 20-21 Public Health Planning Guidance (PDF) updated 9/2/2020
These recommendations are based on the information we have received up to this point, and we will update this document as new information becomes available.
OC = On-Campus
RS = Remote-Synchronous
RA = Remote-Asynchronous*
* RA is the most flexible option because it can incorporate RS.
Per TEA, "A program would meet the remote synchronous method requirements if the daily instructional minute minimums above are met, even if part of the day includes asynchronous activities."
Note: OC-only campuses should use traditional attendance tracking and daily engagement procedures.
|Scheduling Options||Attendance Tracking||Daily Engagement||Notes & Other Settings|
|Secondary & Elementary w/ MST |
These suggestions apply to all instruction types (OC, RS, RA), including all possible combinations.
Update Code Table page:
Special Program page or Mass Add Student Related Data page
The fields will be visible on the Teacher Portal - Class Attendance page and can be included when printing rosters (using Add fields to the printout option).
Update Code Table page:
For an OC school that needs to quickly change the entire campus (all students) to RS or RA, whether temporarily or long term:
School Programs page:
Setup:Update Absence Codes page:
Count for ADA=Yes
Additional Absence Codes can be created if further breakdowns are needed.
NOTE: The new codes should only be used by office staff during attendance verification.
Teacher Portal - Class Attendance page:
REMINDER: A student is considered Present unless marked Absent.
Classroom Attendance page:
Mass Change ATT Codes page:
TEA has established guidelines for measuring RA attendance through daily engagement. The following Aeries features facilitate the approved engagement methods:
Also, teachers must monitor any RA engagement by OC students who are not onsite on a particular date, and enter Attendance Notes accordingly. See Attendance Tracking column.
Portal Options Attendancepage:
Note: If RS/RA or hybrid, Attendance taking window must be increased to allow teachers more time. Example: A hybrid teacher who has 10 OC students and 10 RA students must take attendance for OC students at a specific time during the day, but may record attendance for the RA students within the next 24 hours.
- Add field sorting on Teacher Portal - Class Attendance page (to quickly identify RS/RA and OC students).
- Display additional student fields on Classroom Attendance page (so office staff can see them too).
- Add ability for teachers to enter Quick Attendance Notes.
- Allow teachers to create recurring assignments in Gradebook.
- Add data validation for identifying ATT records where the All Day Code needs to be populated.
- Add ability to populate an All Day Code for RA students when all periods have a consistent absence code (school option).