The No Show Manager is designed to assist users with three start of school year functions. First, the No Show Manager will assist users in changing the enrollment status to "No Show" for students who enroll in a school but do not show up to attend classes in that school when the school year begins. The No Show Manager will display a listing of students who have absences at the start of the school year. Second, the No show Manager assists users in marking students as Summer Leavers. Third, the No Show Manager will update a student's enrollment to start on the first day of attendance for students who are absent at the beginning of the school year.
The No Show Manager is designed to assist users with managing No Shows at the start of school year. The No Show Manager will assist users in changing the enrollment status to No Show for students who enroll in a school but do not show up to attend classes in that school when the school year begins. The No Show Manager will display a listing of students who have absences at the start of the school year.
The No Show Manager page can be found under Attendance Accounting -> No Show Manager in the Navigation menu.
Security
Security for the No Show Manager page is set by giving users Administer rights to the No Show Manager page. The security setting is found under Other Student Data on the Permissions page for the user.
No Show Setup Page
The No Show Manager works with the No Show Setup Page. The options set on the No Show Setup page will default on the No Show Manager page. Options that are set on the No Show Setup page will need to be updated directly from the No Show Setup page. Options that are not set on the No Show Setup page can be edited on the No Show Manager page. Please refer to the No Show Form Setup page documentation for additional information regarding using the No Show Setup page.
No Show Manager Student Results
The No Show Manager page displays a listing of students who are enrolled and have been marked absent at the beginning of the school year. The student listing displays the Student ID, Student Name, Gender, Grade, the Student Enrollment Date, and the Student Absence code. The listing of students is the same in both the Filters tab and the Functions tab. The Student Data listing can be sorted by ID, Name, Gender, Grade, Enrollment Date and Attendance Status by clicking on each column header.
In the following example the student listing has been sorted by grade level in descending order.
Filters Tab
The Filters tab has various options for filtering student information. Students can be filtered by Grade, Enrollment Status, Absence code and Date range. The Reset button on the Filters and Options header resets filtered student information so that all students display in the Student Results section.
In the following example the filter has been set to only display students in the 11th grade. Click the Reset button to clear the filtered student results.
Results Header
The blue Results header has two options to assist users working with the listed student records: Select All Displayed and Keep Selected. The Select All Displayed option will select all student records displayed on the current page. Students can also be individually selected from the student listing. The blue Results Header will display the number of students that have been selected. The Keep Selected button will keep the selected students and give you access to only those student records on other pages in Aeries Web.
In the following example one student has been selected. Clicking on the Keep Selected button will keep the student and give you access to only that student's records on other pages in Aeries Web.
Functions Tab
The Functions tab contains the functions that will assist users with marking selected students as No Shows and updating enrollment for students who were absent at the start of school.
Mark Selected Students as No Shows function
The Mark Selected Students as No Shows function will mark selected students as No Shows. The options set in this function come from settings entered on the No Show Setup form. Options that are selected in the No Show Setup form will be defaulted on the No Show Manager page and cannot be deselected. Any item that is not already selected in the No Show Setup form can be selected or changed in the mark Selected Students as No Shows function.
To change a student's enrollment status to No Show, select a student in the Results window or select all students by placing a check mark in the Select All Displayed option.
Ensure that all desired options are set in the Mark Selected Students as No Shows function. Click the red Run button in the Mark Selected Students as No Shows function to start the process.
You will receive a confirmation message, click the Okay button to proceed.
You will receive a message informing you that the process is running.
When the process has completed an email will be sent with a report attached summarizing all changes that were made.
In the following example the No Show function was run for student 9940250 Gina Praeger, her Student Demographic record now has her status set as a No Show.
Mark Selected Students as Summer Leavers function
The Mark Selected Students as Summer Leavers function will mark a student as a Leaver in the last year's school database and the current year student record will be moved to the Inactives School. The Summer Leavers function can be run on individually selected students or on multiple students. To mark selected students as Summer Leavers, enter a Leaver Reason for the selected students, a Student Status, and the last day of attendance for the students. Additionally, the number of the Inactives School must be entered in the function window. Click the Run icon to run the process. Once the process has run a verification e-mail will be sent confirming that the process ran successfully.
NOTE: If the student is already Inactive in last year's database, the student's information will NOT be updated with the Last Day or Leaver Reason specified in this function.
Update Enrollment to Start on First Day of Attendance function
The Update Enrollment to Start on First Day of Attendance function will update a student’s enrollment date to start on the first day of attendance. If a student was enrolled to start on July 1, 2019 and was absent on that day but then present on July 2, 2019 the function will change the student’s enrollment start day to July 2, 2019. The Update Enrollment to Start on First day of Attendance function will also update dates entered on several student information pages if the date entered is the same date as a student’s original enrollment date. Dates on the Special Ed page, Section 504 page, Free and Reduced page, Language Assessment page, Gifted and Talented page, and the Special Programs page will be updated to reflect the updated Student enrollment date.
To run the Update Enrollment to Start on First Day of Attendance function select a student in the Results window or select all students by placing a check mark in the Select All Displayed option.
Click the red Run button in the Update Enrollment to Start on First Day of Attendance to start the process.
You will receive a confirmation message, click the Okay button to proceed.
You will receive a message informing you that the process is running.
When the process has completed an email will be sent with a report attached summarizing all changes that were made.
In the following example student 99402049 was enrolled to begin school on 7/1/2019 but was absent on that day.
The student also has two entries in the Special Programs page with start dates of 7/1/2019.
After running the function the student's new enrollment date has been adjusted to 7/2/2019
The student's start date for both entries in the Special Programs page have been adjusted to 7/2/2019.
Functions Tab
The Functions tab contains the functions that will assist users with marking selected students as No Shows.
Mark Selected Students as No Shows function
The Mark Selected Students as No Shows function will mark selected students as No Shows. The options set in this function come from settings entered on the No Show Setup form. Options that are selected in the No Show Setup form will be defaulted on the No Show Manager page and cannot be deselected. Any item that is not already selected in the No Show Setup form can be selected or changed in the mark Selected Students as No Shows function.
To change a student's enrollment status to No Show, select a student in the Results window or select all students by placing a check mark in the Select All Displayed option.
Ensure that all desired options are set in the Mark Selected Students as No Shows function. Click the red Run button in the Mark Selected Students as No Shows function to start the process.
You will receive a confirmation message, click the Okay button to proceed.
You will receive a message informing you that the process is running.
When the process has completed an email will be sent with a report attached summarizing all changes that were made.
In the following example the No Show function was run for student 9940250 Gina Praeger, her Student Demographic record now has her status set as a No Show.
The student's Student Data 2 tab in the Demographics page lists her Summer Withdrawal Reason as Moved - Verified in other CA Public School 160 with a Summer Leave Date of 6/4/2019.
