Aeries Software has been working with the CDE on attendance procedures during this time. 


The following link to CDE contains very important information and should be reviewed:


CDE Frequently Asked Questions: COVID-19


From CDE:  For the purpose of preventing losses of attendance based funding as a result of reductions in ADA due to COVID-19, SB 117 provides that the ADA used for both the second period and the annual period apportionment includes all full school months from July 1, 2019 to February 29, 2020.


Here are some important notes:

  • Do NOT delete attendance (ATT table) information for dates after February 29th, 2020.
  • Do NOT delete the months from your calendar (DAY table) after February 29th, 2020.
  • Do NOT adjust the calendar to add "@School Not In Session" symbols.
  • Do NOT mass add absent codes to your students for any dates after February 29th, 2020.
  • Do NOT mass change a student's program (STU.SP) to Independent Study or Distance Learning.


Note:  If you feel that it is an absolute necessity to change the calendar, please call support first. 



From CDE:  Should LEAs claim attendance for apportionment for participation in independent study or other types of distance learning while school is closed in response to COVID-19? 

No. For purposes of attendance accounting to claim apportionment, days school is closed are considered non-instructional days. Although LEAs are encouraged to provide independent study or other types of distance learning to the extent possible while closed, no attendance for apportionment should be claimed for days that school was closed.

 

Should your school want to continue taking (non-ADA) attendance to track participation in distance learning after February 29, 2020, here are some suggested options:

  • Continue with Regular Attendance, with students left in their same classes.
    • A Positive attendance code can be used to mark students participating in Independent Study or Distance Learning. There is no need to mark students as absent.
  • Use the Aeries Gradebook to track participation in Independent Study or Distance Learning.
    •  Do NOT mark Grading Complete, as this will unduly show students missing assignments.
  • Use Supplemental Attendance  in Aeries to mark students participating in Independent Study or Distance Learning.
    • Sessions can be created for each teacher and course.
    • The "Walk-In" option can be used.


Note:  The CALPADS Student Attendance (STAS) extract in Aeries will be adjusted to only extract Attendance and Enrollment data up to February 29th, 2020, for the End of Year reporting.