The Master Schedule form displays information for each section in the MST table and can be used to update the MST table. Flex Periods and Class Calendars are available to assign to each section as created in the FTF and CCL tables. Course ID is selected from available course numbers in the CRS table and the staff member assigned is from the STF table.
The following fields will be hidden from the form when the Flex Scheduling feature is enabled.
- Split Term
- Days ( M, T, W, Th, F)
- Teacher ( #1, #2 #3 )
- HQ (#1, #2, #3)
Add Sections in Master Schedule
To add sections, click the Add button. The next available section number will be assigned but can be changed before the record is saved. It will normally default to the next highest section number. The options available under Flex Period and Class Calendar will be records assigned to the current academic year.
Enter the selections for semester, flex period, class calendar, course number, room, credit, group fields, tag, track, program and maximum students, where appropriate. When complete, click Insert. The class will be added to the MST table.
Add Section Staff Members in Master Schedule
Section staff members will be added from the staff table (STF) and not the TCH table. To add a staff member, click the Add New record button.
Search for the staff member by staff id or name. Staff members with their primary school assigned to the current school will display without the need for a Teacher record. In cases where the required staff member's primary school is a different school in the district, a teacher record is required in the current school which must be linked to the Staff ID in order for the search to find it.
All sections must have a primary teacher selected otherwise a warning message will display as shown below.
Primary School - This field will auto populate based on the primary school assigned on the staff demographic record.
Primary Teacher - Check this box if the staff member added will be the primary teacher of record.
Staff Role - Choose the correct code that describes the staff member's job role.
Attendance Prm - Selecting Yes will give the staff member access to view and take attendance during the Start and End Dates. This will automatically be switched to Yes if the section staff member is marked Primary Teacher. A blank value is assumed Yes. A No value will hide the periods on the teacher attendance page regardless of the Start and End Dates.
Gradebook Prm - Selecting Yes will give the staff member access to view and edit the gradebook. This field will automatically be switched to Yes if the section staff member is marked Primary Teacher. A blank value is assumed Yes. A No value will hide the gradebook. Start and End Dates are honored regardless if Full permission remains on the record.
Grade Reporting - Selecting Yes will give the staff member access to enter grades regardless of the End Date. This will automatically be switched to Yes if the section staff member is marked Primary Teacher. A blank value is assumed Yes. A No value will hide the periods available in the dropdown on the Grades page. Start and End Dates are honored regardless if Full permission remains on the record.
Stu Access - Selecting Yes will give the staff member access to search for the students. This will automatically be switched to Yes if the section staff member is marked Primary Teacher. A blank value is assumed Yes. Start and End Dates are honored regardless if a Yes is selected on the record.
State Rpt - Planned feature for State Reporting. No logic currently programmed.
Start Date - Start Date is honored with the Attendance Prm, Gradebook Prm, Grade Reporting, and Stu Access fields.
End Date - End Date is honored with the Attendance Prm, Gradebook Prm, Grade Reporting, and Stu Access fields.
Status - Codes can be added using the COD table to describe active and inactive status. This field is for information only and does not sync with the Staff page.
Click on the Save icon to save the record.
Additional staff members can be added to the section by repeating this process. Only one primary teacher per section is allowed.
Note: Staff member names cannot be edited, you must delete the record and add a record for a new staff member.
Change Sections in Master Schedule
To update any information about the class currently displayed, click the Change button and make any necessary changes. Click Update to complete your change. Currently, The semester field and the course field are locked from making changes.
Delete Sections in Master Schedule
The Delete button is used to delete unused sections from the Master Schedule. A section to be deleted should not have any students assigned. Select the correct section to be deleted and click the Delete button. A message will display verifying the deletion of this section. Click the OK button to delete the class. Run the copy section process to create a duplicate section and then move the students if needed.
The delete process will also delete the section staff members assigned to the section.
Copy Sections in Master Schedule
The Copy button on the bottom of the form is used to create a new section by copying a section already set up in the Master Schedule. Select the section to be copied. Click the Copy button.
A message will display verifying this section will be copied into a new section. Click the OK button and the following selection box will display if students are assigned to this class. Select the appropriate option and click the OK button to continue or the Cancel button to cancel the Copy process.
All information will be copied except for the Flex Period and Class Calendar. Select the new Flex Period and Class Calendar. The section number will be auto-assigned. Change any other information and click Insert. A NEW section will now be added to the Master Schedule. Add the Section Staff Members to complete the record.