Display Class Totals for a Teacher and Period
The Master Schedule Board is an additional tool that can be used to assist the user with updating the Master Schedule.
Part of the scheduling process usually involves a white board with the Periods, Teachers and different colored labels with the names of the classes to be scheduled. The labels are then moved around to try and create a successful Master Schedule for the upcoming semester or school year.
The design of this feature of Aeries is to eliminate manually moving the colored labels around on a white board and then entering the changes into the database. Once the sections have been rolled over into the Master Schedule, this MST Board page will allow the user to easily move or drop classes instantly.
From the Pages navigation tree, search for Master Schedule or MST
Navigate to Scheduling Process > MST Board
The Master Schedule Board form will display with the current MST schedule. The period columns will dynamically increase or decrease based on the number of Flex Periods the school has configured. To select a different Semester, click on Fall or Spring. Options are also available to Sort by Teacher Name or to Skip Teacher Aides. These options can be selected by clicking on the radio button.
Display Class Totals for a Teacher and Period ↑
To display class totals for a particular Teacher and Period, click on the selected Period for a Teacher. All classes scheduled for that Period will display at the top of the form. The Section Number, Period, Class Calendar, Course ID, Course Title, Room Number, Maximum Students, Total Student and Left (available seats) fields will display. The Max column displays the total number of seats available for students to be scheduled into. The Total column displays the current number of students scheduled in the class and the Left column displays the number of seats still available.
In the example below, Period 1 for Teacher Barrera is the selected period and is highlighted, all classes taught by Teacher Alvarado now display at the top of the form. The information in the Master Scheduled Board cell reads, IBHstAm2/HEcCv + 1/20. IBHstAm2/HEcCv is the Course Title, +1 indicates that the teacher also has one additional classe scheduled for that period, /20 indicates that an overall total of 20 students are scheduled into the teacher’s classes for that period.
Class List ↑
To display a listing of students in a class, click on the selected Period and Teacher and the class will be highlighted. Click the checkbox in the Select column. Click the List button.
Displayed below is an example of the Class List Report with all students currently enrolled in the selected class.
Drop a Class ↑
Classes can be dropped from the Master Schedule Board if there are no students in the class and if no Course Attendance (CAR) records exist for the class.
To drop a class from the Master Schedule Board, click on the selected Class and the class will be highlighted and will display at the top of the form. Click on the Delete button to the left of the Section Number.
The following confirmation message will display. Click OK to complete the drop.
If students are scheduled into the class or if there are existing Course Attendance records for the class, the message below will display alerting you to the fact the class can’t be dropped.