Prior to generating the Civil Rights Report it is suggested that you review the requirements for the 2017-2018 U.S. Department of Education Civil Rights Data Collection Report. The Civil Rights Data Collection Resource Center contains file layouts and data guides to help prepare for the Civil Rights Report.
The Civil Rights Data Collection must be run out of the 2017-18 school year. If a user is logged into a different school year a red message will appear at the top of the page explaining that the Civil Rights reporting needs to be run against the 2017-18 school year.
The Attendance Calendar (DAY) needs to be set up at the District (sc 0) level.
All No Show students and Pre-enrolled students must be flagged correctly in the Status (STU.TG) field.
Verify the Ethnicity (STU.ETH) field is flagged correctly indicating whether a student is or is not Hispanic.
Verify all Race (STU.RC1 – STU.RC5) fields are set up according to the 3-digit state ethnicity codes.
The Special Education and Language Assessment data must be complete and correct.
For Special Education students verify all Disability Codes are set up correctly for the reporting year and that the enter date is entered on or before the Special Ed reporting date.
Verify that all students’ Enrollment (ENR) records are up-to-date for the reporting year.
The Advanced Placement and IB courses must be set up with a department code or subject area code and course level.
Verify students are flagged correctly for Limited English Proficient - LEP (STU.LF).
All grade levels, especially Pre-K grade levels, MUST be set up in the Define Student Grade Levels page in order to be used in this report.
Verify all Graduation Requirement (REQ) codes are set up correctly in the District. The Graduation Requirements MUST be set up in the district database (school 0) and MUST be the same for ALL schools. This report CANNOT use Grad Tracks.
Teachers that are certified to teach Algebra I , Mathematics and Science courses MUST be identified in the Highly Qualified Teacher Status tab of the Staff form.
All data in the reporting year's database MUST be correct and the Civil Rights results must be verified prior to uploading the results to the Office of Civil Rights.
At the bottom of the Civil Rights Data Collection page is a header titled Requirements. Clicking on the chevron to the right of the header will open up a list of reminders and resources. Clicking on the CRDC site link will open up the Office of Civil Rights CRDC Home page. Reminders, tips and links to documentation and other resources are also available.
NOTE: The Civil Rights Data Collection MUST be generated in the 2017-2018 school year.