The CDE now recommends that due to new attendance submission requirements in CALPADS, that students whose absences are changed to count for ADA by attending Saturday School, need to keep the original Absence Type in place on a student's record. The original attendance information is required for proper chronic absenteeism calculations by CALPADS.

To accommodate this new recommendation from the CDE, Aeries has been adjusted to allow for flagging an individual student absence as "Counting for ADA". This ensures that attendance totals for a student remain intact while still allowing for the collection of ADA for a day made up by Saturday School attendance. 

Attendance Notes have the ability to add ADA Make-Up information for a student. Three new fields have been added to the Attendance table to designate if a student receives an ADA Make-up code. These fields are:

  • ATT.ADA: ADA Make-Up Code
  • ATT.ADT: Date (This field is informational)
  • ATT.ACO: Comment

ADA Make-Up Codes have to be set up prior to use through Update Code table. From the School Info/Configurations node on the Navigation tree select Update Code Table. Select the ATT table for Attendance and select the field ADA. Enter a code and description for ADA Make-Up. The codes entered here will display in the Attendance Note area to be used to designate if a student received ADA Make-Up. 

When a student is given an absence code in the All Day Code field (ATT.AL) on the Attendance page and that code is set up in the Absence Code Table to not count for ADA, the Attendance Notes area will display three ADA Make-Up fields to populate. 

Click on the Attendance Note icon on the day of the absence to add the ADA Make-up code.

An ADA Make-Up Code, Date and Comment can be added in the Attendance Note for the student. 

Click on the Edit icon for the day of absence and choose an "ADA Code" that has been setup by an Aeries System Administrator in the COD table.  The date of the Saturday School and a comment can also be included.

Note:  The message and edit icon will not display until a code is defined for the ATT.ADA field in the Code Table.

If an ADA Make-Up Code is populated in the Attendance Note, after saving it, the Attendance Note icon on the Attendance page will display in red. 

NOTE: The Monthly Attendance Summary and the Monthly Attendance Report will support the ADA Make-Up field when populated. 

The Monthly Attendance Summary Report now includes an asterisk next to Column H indicating it has been reduced by the number of days with an ADA Make-Up code.

The report also includes a legend for the asterisk at the bottom of the report.

The Monthly Attendance Report now includes an asterisk next to absence code indicating a day with ADA Make-up code.

The report also includes a legend for the asterisk at the bottom of the report.