The ELPAC test results can only be imported from the Import Test Results page in the Aeries Web Version. It will not be able to be imported from Aeries Client Version.
The Import Test Results process will also add the new ELPAC test parts into the Testing Control (CTL) table.
NOTE: The data file must be in the format defined in the ELPAC Student Data File Layout found on the ELPAC Test Administration Score Reporting website. Only the LEA ELPAC Coordinator has the necessary permissions in the TOMS site to download the Student Score Data Extract. Please note that the score reports available from the Online Reporting system are not in the correct format, the correct file (Student Score Data Extract) can only be downloaded by the LEA ELPAC Coordinator from within TOMS. For more information on finding the correct ELPAC Student Score data file please see the Downloading ELPAC and IELPAC scores from TOMS article.
Select the ELPAC Test Results file layout to import the ELPAC student results. When deciding which year file layout to use, select the file layout that was in effect when the data was downloaded.
Districts can download both a text (.dat) file and a caret-delimited (.csv) file from the testing vendor. The Import Test Results page has been programmed to import either file.
Click on the Select File(s) to Load button, select either ELPAC data file, and click on Open. Then continue to load and match the records.
The Default Date for the ELPAC test results is the oldest Testing Completed Date in the data file. The Testing Administration for the test results is MMYY where MM is the month of the Testing Completed Date and YY is the year of the Testing Completed Date.
The Student State ID is the primary identification in the ELPAC Student Results data files. It should be the first method used for matching students.
The ELPAC Test Results import will add/update records to the Test Scores (TST) and Testing Exclusions (TEX) tables. After the import process has completed an email with summary information will be sent to the user that initiated the import.