The Student Groups page provides an easy way to create groups of students based on different criteria that can be used for reports, messaging or as a KEEP statement to work with a particular set of students. See Using a Student Group.


View Student GroupsREAD to SGD, SGMCreate, Update, DeleteINSERT, UPDATE, DELETE to SGD
View Staff MembersREAD to SGSAdd, Remove Staff MembersUPDATE to SGS
View Analytics ItemREAD to SGAUpdate Analytics ItemUPDATE to SGA

Creating a Student Group

Click on the Add button. A Group ID is automatically assigned.  Enter the Group Name and the Group Description. The Created On and Expires On fields are optional, however the Created On date will populate with today’s date. If an Expires On date is populated, the Student Group will no longer be available for use after that date.  Choose whether this will be a Dynamic Group Analytics or STU-based.  

Teacher View allows the group to be visible to the teachers specified on the Associated Staff Members tab. Teachers can be added to this tab by clicking Add Staff and searching by Staff ID or Staff Name.  Once staff is selected, click the Add Staff button. After the selected staff has been added, click the Save button.

The Communications View checkbox, available to Aeries Communications customers, allows the group to become available in Aeries Communications. The group can be used for announcements and messaging. For more information, see:  Aeries Communications Documentation.

When the options have been selected, click the Insert button.

Student Group

When Dynamic Group is left blank, students are added manually based on Search by Student, Search by Teacher or Search by Counselor. Search by Student option allows for searching by name, student number, ID or SEID. Multiple students can be searched by separating each student using a comma, spaces or lines. The Search by Teacher will pull from the STU.CU field and is only available in elementary schools. When using Search by Counselor, the staff will pull the TN from STU.CNS and will be visible only in secondary schools. If the Staff ID based Counselor option is enabled, staff will pull the ID number from STU.CNS and will be available in elementary or secondary schools. Multiple staff can be selected at one time when this option is enabled. 

Search by Class is available in any school where a master schedule exists. The Filter By has options for Teacher, Section, Period, Course, Subject Area, Department, and Room. An additional filter for Sections w/Students is available to limit the display of classes to only load classes that have students enrolled in the sections.

Click Load Students to add them to the group, then select the students you want to include.

Click on the blue right triangle to add them to the selected student list and click Save.

Dynamic Group

If the Analytics option is selected, the user can select any number of Analytics Items to associate with this group. This allows the list of students contained in this group to be automatically updated when the Analytics Item is updated each evening.  It is recommended that this checkbox be selected only when no students are in the group.

Selecting multiple Analytic Items is supported. For example, selecting both SBAC ELA Most Recent - Standard Not Met and SBAC Math Most Recent - Standard Not Met, will include any students who scored a Standard Not Met - 1  on the Most Recent SBAC ELA OR Most Recent SBAC Math test.

Click Save to load the Students

STU-based Group

When this option is selected, a dropdown appears of the available Student Data (STU) fields that can be used to select the group. Use the Search box to find codes.

After selecting the STU field, the Field Values displays the existing codes in use for that field. Users have the choice of selecting one or more codes from the list or typing in comma-separated values.

Click Save to load the students.