There are several areas where the Use This Group will function as a Query KEEP statement does when selected. Keeping the students in the group allows quick access to just those students or will limit reports for just those students.
Student Group Form
From the Student Groups form, click the Use This Group button at the bottom of the form.
When the Use This Group button has been activated from Student Groups, a red message will display in the upper left, just as it does when a query is active. To deactivate the group, click on the Reset button.
View All Reports and View All Forms
The ability to use a Student Group is also available in View All Reports and View All Forms.
When a Student Group is selected, a red message will display in the upper left of the form indicating records are being skipped. Most reports will limit the output to students in the selected Student Group. To deactivate the group, click on the Reset button.
Student Search Form
To use a Student Group from the Student Search form, click on the Magnifying Glass to open the search form.
Select the group to be used from the Group dropdown menu and click the List All button. The students will now display in the area below.
Teachers can access their Student Groups through the Student Search form. From the Navigation Tree, click on the Magnifying Glass.
A listing of options will now display for the teacher to select from. The Student Group created for this teacher will display at the bottom of this listing.
Click on the Student Group and it will highlight and now display at the top, click on the Search button. The students who are part of the Student Group will now display. Teachers will only see the students in the group who are enrolled in the school they are logged into. Click on the ‘X’ to close the form.
Selection of a Student Group will act as a Query KEEP statement does. Keeping the students in the group allows quick access to just those students or will limit reports for just those students. It is important to note that not all forms and reports will honor a Query KEEP condition.
After the teacher is done limiting the group, the group can be deactivated. Deactivating a Student Group is done on the Student Search form. Click on the Magnifying Glass to open the form. Click the dropdown arrow and select All Linked Students. Click on the Search button. The Student Group has now been deactivated and all students are now available to the teacher. Close the form by clicking on the ‘X’.