After courses have been configured for each summer school and term, Summer School Course Requests can be added to summer school students in the current database now through the end of the school year. The Summer School Course Requests can be added by office staff on secondary students' Course Requests / Schedule pages or on elementary students' Course Requests / Summer pages.


Parents and students can also add Summer School Course Requests with the appropriate permissions and configurations.  Details are in the article below.


Filter pages by "course requests" or navigate to Student Data > Scheduling > Course Requests / Schedule or Scheduling Process > Course Requests.


Note:  Any student with a Summer School Course Request (SSR) record will be copied to the Summer School during the Copy Students into Summer Schools process. This process will be detailed in the Summer School Copy Students article.


Note:  For districts wanting to copy ALL students in a school into the summer school, a work-around is available at the following link. Workaround to Copy All students to Summer School


Secondary School - Course Requests / Schedule Page

The page will display data from the Summer School Course Requests (SSR table) below the student's "regular" school year course requests (SSS table). All available summer schools and terms for the student will display.



Elementary School - Student Course Requests / Summer Page

The page will display the students Summer School Course Requests (SSR table). All available summer schools and terms for the student will display.



NOTE: for elementary summer schools that are not using a Master Schedule, a placeholder “Summer School” course can be created. The course can be assigned to students who will be attending the elementary summer school. Assigning a “Summer School” course is necessary to move/copy the students from the regular school into the appropriate summer school. 


Click on the Add New Record button to add a summer school course request. A Course ID dropdown will display with only the courses previously configured for that summer school term on the Scheduling Process | Summer School | Summer School Courses page.


The Prf, Status and User Codes can be defined in the code table and are for information only. Click on the Save icon to save the record. Add all the appropriate courses for the student for each term.



Queries

Below are queries that can be run from the district:


LIST STU IDN SSR SSC CRS STU.NM SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM SSR.TG SSR.PF BY SSR.SSC STU.SC SSR.TM IF SSR.CN > ' '


TOTAL STU IDN SSR SSC CRS SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM BY SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM


Below are queries that can be run from the school where the student’s currently attend:


LIST STU IDN SSR SSC CRS STU.NM STU.GR SSR.CN CRS.CO SSR.SSC SSR.TM SSR.TG SSR.PF IF SSR.CN > ' '


TOTAL STU IDN SSR SSC CRS SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM BY SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM


Parent/Student Portal

Summer School Course Requests can be viewed and added by parents or students through the Aeries Portal in a Secondary school or Elementary with Master school.  Read and update permissions must be granted to the SSR Summer School Course Requests.  


The following configurations are needed for Parents or Students to view or add Summer School Course Requests:

  • Permissions granted under Portal Groups for Parent or Students in the regular school  
  • Portal Options, Scheduling tab Summer Course Requests Date Ranges populated in the summer school
  • Summer School Courses page "Portal?" option checked in the summer school
  • Scheduling Setup Options, "Summer School Course Request Scheduling" option checked in the summer school


More information is available: Online Summer School Course Requests


In addition to the SSR Summer School Course Requests permissions for Parents or Student under the Portal Groups, the Portal Options, Scheduling tab Date Ranges need to be populated in the Summer School.


 


The Summer School Course Requests will display on the Course Requests / Summer page. 



Summer School Tracks

Summer school tracks can be added to students if the summer school is set up to use tracks. When logged into the summer school, the School Options page Tracks field populated with a value greater than 1 will allow tracks to be entered for a student.  


The track data is stored in the PEI - Pre-Enrollment Information table. Users will need update permission to the STU table. The scheduler has also been adjusted to honor summer school track.


During the Copy Students into Summer Schools process, the student track (STU.TR) and student next track (STU.NTR) will be updated with the summer school track if the summer school is a multi track school during the copy process.


NOTE:  A student can only be assigned to one track in the Summer School Track field (PEI.TR).



Student summer school tracks can be entered on the the Course Requests page for secondary students or on the Course Requests / Summer page at the elementary level, when logged into the student's regular school.


Or when logged into the summer school on the Summer Course Request Management page:


  detail

Summer School Courses 

Summer School Courses 

Portal Options

Portal Options