After courses have been configured for each summer school and term, Summer School Course Requests can be added to summer school students in the current database now through the end of the school year.  The Summer School Course Requests can be added by office staff on the Course Requests / Summer page.  The Course Requests / Summer page can be accessed from Student Data or from the Scheduling node in both elementary and secondary school types.


Note:  Any student with a Summer School Course Request (SSR) record will be copied to the Summer School during the Copy Students into Summer Schools process.  This process will be detailed in the Summer School Copy Students article.


Secondary School - Course Requests / Summer Page

On the navigation tree in a secondary school, under Student Data | Scheduling is the Course Course Requests / Summer page.


The page will display the students  Summer School Course Requests (SSR table) below.  All available summer schools and terms for the student will display.



Elementary School - Student Course Requests/Summer Page

On the navigation tree in an elementary school, under Student Data | Scheduling is the Course Requests/Summer page.


The page will display the students Summer School Course Requests (SSR table).  All available summer schools and terms for the student will display.



NOTE: for elementary summer schools that are not using a Master Schedule, a placeholder “Summer School” course can be created.  The course can be assigned to students who will be attending the elementary summer school. Assigning a “Summer School” course is necessary to move/copy the students from the regular school into the appropriate summer school. 


Under the Summer School Course Requests section, click on the Add New Record button to add a summer school course request. A Course ID dropdown will display with only the courses previously configured for that summer school term on the Scheduling Process | Summer School | Summer School Courses page.




The Prf, Status and User Codes can be defined in the code table and are for information only.  Click on the Save icon to save the record.  Add all the appropriate courses for the student for each term.



Queries

Below are queries that can be run from the district:


LIST STU IDN SSR SSC CRS STU.NM SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM SSR.TG SSR.PF BY SSR.SSC STU.SC SSR.TM IF SSR.CN > ' '


TOTAL STU IDN SSR SSC CRS SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM BY SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM


Below are queries that can be run from the school where the student’s currently attend:


LIST STU IDN SSR SSC CRS STU.NM STU.GR SSR.CN CRS.CO SSR.SSC SSR.TM SSR.TG SSR.PF IF SSR.CN > ' '


TOTAL STU IDN SSR SSC CRS SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM BY SSR.SSC STU.SC SSR.CN CRS.CO SSR.TM


Parent/Student Portal

Summer School Course Requests can be viewed by parents or students through the Aeries Portal.  In a secondary school, Read permissions must be granted to the SSR Summer School Course Requests.  

NOTE:  Update and Insert permissions to the Summer School Course Requests security area are not supported at this time in the Parent or Student Portal Groups.




The Summer School Course Requests will display on the Course Requests / Summer page.  Parents will need permissions to the SSR table under the Portal Groups.



Summer School Tracks


Summer school tracks can be added to students if the summer school is set up to use tracks.  When logged into the summer school, the School Options page Tracks field populated with a value greater than 1 will allow tracks to be entered for a student.  


The track data is stored in the PEI - Pre-Enrollment Information table.  Users will need update permission to the STU table. The scheduler has also been adjusted to honor summer school track.


During the Copy Students into Summer Schools process, the student track (STU.TR) and student next track (STU.NTR) will be updated with the summer school track if the summer school is a multi track school during the copy process.



Student summer school tracks can be entered on the Course Requests / Summer page when logged into the students regular school.





Or when logged into the summer school on the Summer Course Request Management page.