Summer Alternate Course Requests allow multiple alternate courses to be selected in case the primary course request is unavailable. Alternate courses can be linked to the primary course and can be sorted to set the priority when scheduling alternate courses.
Adding Summer Alternate Course Requests
To add Summer Alternate Course Requests select the Add New Record button in the Summer Alternate Course Requests section. A form will open allowing you to enter the desired course request number.
If the course number is known enter the desired course number and save the record by selecting the Save button. If the course number is not known, courses can be selected by clicking on the drop-down arrow. Once your course is selected, click on the Save button.
Setting Summer Alternate Course Request Priority
Summer alternate course requests can be prioritized. Once the priority is set, if the primary course is not available the first alternate course will be scheduled first, if the first alternate course is not available then the subsequent alternate course will be scheduled.
To set priority, summer alternate courses need to be sorted in the order to be scheduled in the desired order. To sort Summer Alternate Course Requests, select the Priority Sort button.
The Summer Alternate Course Requests window will enter edit mode with a drop and drag feature that allows each Summer Alternate Course Request to be moved. A Move button with a vertical arrow will display to the left of the delete button. Select the Move button of the Summer Alternate Course Request(s) that need to be adjusted. The Summer Alternate Course Request can be moved either up or down and placed in the desired position.
Linking Summer Alternate Course Requests to Primary Summer Course Requests
Once the priority of Summer Alternate Course Requests is set the summer alternate course requests can be linked to primary Summer Course Requests using the Manage button in the Summer Course Request section. The Manage button is used to link one or more summer alternate course requests to a primary summer course request. The number of summer alternate course requests assigned to a primary summer course will also be displayed. There is no limit to the amount of alternate courses that can be linked to primary courses.
To link Summer Alternate Course Requests to primary Summer Course Requests select the Manage button of the course request record that needs to have an alternate course linked to it. Selecting the Manage button will open the Manage Summer Alternate Request Association window for the selected course. The alternate courses will be listed in the priority order that was previously set. Select the check mark to the left of the alternate course or courses that will be linked to the student course request. Click the Save button to save your selections and close the window.
In the below example the Elementary ELA Summer Course Request now has two summer alternate course requests linked to the Elementary ELA summer course. The number of linked Summer Alternate Course Requests is indicated by the number 2 displayed to the left of the Manage button.
Scheduling Summer Alternate Course Request
When running the Student Scheduling process in summer school if the primary course is not available the first alternate course will be scheduled first, if the first alternate course is not available then the subsequent alternate course will be scheduled.