Residence and Mailing address changes are saved in the Address History (AHS) table with start and end date, and the student's current address is always stored in the Student Data (STU) table. The data in address history is used for state reporting purposes.
Security and Options
Normally when a user has Update permission to Student Data, users will be able to change student addresses without having specific permission to Address History. Address history will be automatically updated accordingly. Additional permission can be granted to Address History to allow users to view and/or update dates in Address History, and an additional page will display in the navigation.
A district option exists to change this default behavior, and require Update permission to Address History before a student address can be changed. This option is found on the School Options page by selecting the District. Note: if this option is turned on, users need only Read permission to Student Data, but require Update to Address History.
To update a student address, click the Change Address button on the Student Demographics page.
In the popup, two options are available.
- Fixing Bad Data – used when adjusting the existing address, ex: typo. When this option is selected, effective dates are not updated.
- Address Change – used when the student has moved, or address changes and needs to be updated. Effective dates are updated.
The Mailing (same) checkbox will let you quickly note that the mailing address is the same as the residential address.
Note: Although address changes are stored in ADH, the student's current address is always stored in STU.
If the Streets Table is being used for address validation, the user will get additional prompts to select the appropriate address before continuing with the change.
The address history page displays a history of mailing and residence address changes. Effective dates can be changed with appropriate permissions.