Through a partnership between DecisionInsite and Aeries® SIS, customers can enable a feature to use data within DecisionInsite for address validation and to determine assigned schools when entering and updating student addresses, instead of using the built-in Aeries Streets Table. An option to have a link within Aeries to single sign on to DecisionInsite's StudentView system is also available. The StudenView system allows plotting of student addresses on a map among many other features.
Note: Before using this integration, an account must first be set up with DecisionInsite. You should also confirm that the CDS codes on file with DecisionInsite matches the CDS codes configured within Aeries under School Options for the District as well as individual schools.
Configuring Single Sign-On
Single Sign-On enables users to have a link, located under School Info, for quick access to DecisionInsite's StudentView system.
To turn on this option, check the Enable DecisionInsite Integration checkbox under School Options at the district level.
Additionally, in order for to see the DecisionInsite link in the navigation menu, users must have read permissions to the DecisionInsite Single-Sign-On security area. This can be granted via direct user permissions or via a group.
Once the box under school options is checked, and users are granted permission, users will see the DecisionInsite icon under school options.
Configuring Address Validation
In order to turn on DecisionInsite address validation features, the Streets (STR) table must first be empty or have all records del-tagged. The following SQL query may be run to ensure the streets table is empty. There is currently no option to switch back and forth between DecisionInsite and the Streets Table other than deleting the STR table.
UPDATE STR SET DEL = 1 WHERE DEL <> 1
Secondly, the Use DecisionInsite for Street Validation checkbox must be checked.
As soon as the box is checked, a test request will be made to DecisionInsite. If an error message occurs stating to please check your license, then most likely the API has not been enabled on the DecisionInsite account and they should be contacted to enable this option.
After clicking Save on the School Options page, click the View/Edit Cities button. All cities for which DecisionInsite should be used to validate address data should be entered in this list. At a minimum, this should include all cities that fall within your district boundaries. Clicking Auto Populate will one-time load all existing cities found from STU.RCY in the database.
Once this has been configured, as student addresses are added or updated in Aeries, they will be validated against DecisionInsite data for the cities specified above. Students will also populate the appropriate Residence School, Next Residence School, and Next School fields according to DecisionInsite's data.
Keep in mind that the Student Address Rules specified on the District Rules page still apply. Specifically, Aeries Software recommends that the "Next School (STU.NS) is the next grade-level, not next matriculation-level" option be turned on, so that the next school field is used to hold the school the student should go to next year.