The CALPADS ELA data in the new LAC fields will then be evaluated when creating the Aeries SELA file.  Students with matching data in the new CALPADS fields and in Aeries will not be extracted.  If the ELA code in CALPADS is the same, but with an earlier date from when the student attended a different school district, the record will be skipped. The earlier start date is more accurate and would cause ownership and date mismatch errors if uploaded to CALPADS.


The SELA extract will follow the CALPADS rules for changing ELA statuses. 



For example:  if a student has an ELA status of Redesignated in CALPADS and is coded as English Only in Aeries, the student will be skipped and a SELA record for the student will not be created to send up to CALPADS. 


Per CALPADS:  Once a student is reclassified fluent English proficient, they remain RFEP for the remainder of their education in a California public school. Even if the student transfers to a new district and that district has different reclassification criteria, the student’s status may never be changed back to EL.


Notes:  If the SELA extract creates a file with 0 records, this indicates that there are no changes to send to CALPADS.


The SELA extract should be generated anytime during the school year that there are changes to a student’s ELAS status.  


When students are redesignated, it is imperative that a new SELA file be generated and uploaded to CALPADS in the current year of the ELAS status change.   If the Redesignation date does not fall within the current academic year, the record is not extracted.


CODE VALUE TRANSLATIONS


The Student Language Fluency (STU.LF) codes must be translated to valid CALPADS codes on the CALPADS Code Value Translations form.  On the Create CALPADS Extracts form, verify your local codes to the CALPADS codes.



The SELA extract will only include students with grade levels of Kindergarten through 12, Ungraded Elementary and Ungraded Secondary.


AERIES SELA EXTRACT GUIDELINES

  • TBD – To be Determined Students

TBD students will be extracted when the new CALPADS Language ELA code and date fields are empty and the student has a TBD code in the Student Language Fluency (STU.LF) field.  The student’s enrollment date will be the ELA Start Date.


  • EO – English Only Students

EO students will be extracted when the new CALPADS Language ELA code and date fields are empty and the student has an EO code in the Student Language Fluency (STU.LF) field.  The extract will evaluate the following fields for dates on or after the student's enrollment date.  The student will be extracted if any one of the following fields are on or after the student's enrollment date. 

  • LAC.STS - California School Start Date
  • LAC.USS - US School Start Date
  • STU.DD - Student District Enter Date
  • STU.ED  - Student School Enter Date

 

  • EL – English Learner Students

EL students will be extracted when the new CALPADS Language ELA code and date fields are empty and the student has an EL code in the Student Language Fluency (STU.LF) field.  The Language Program Start Date(LAC.SD) also has to be on or after the student's enrollment date to be extracted.  EL students must also have the Student Initial US School Enrollment Date (LAC.USS) field populated.


  • IFEP – Initial Fluent English Proficient

IFEP students will be extracted when the new CALPADS Language ELA code and date fields are empty and the student has an IFEP code in the Student Language Fluency (STU.LF) field.  The Language IFEP Date (LAC.IFD) also has to be on or after the student's enrollment date to be extracted.


  • RFEP – Redesignated Students

RFEP students will be extracted when the new CALPADS Language ELA code and date fields are empty and the student has an RFEP code in the Student Language Fluency (STU.LF) field.  The Language Redesignated Date (LAC.RD1) also has to be on or after the student's enrollment date to be extracted.


CALPADS REPORTING INFORMATION


Below is more information as to why new students in their district are not included in the SELA extract if they have older dates in the Redesignated Date (LAC.RD1), Language Program Start Date (LAC.SD) or Initial IFEP Date (LAC.IFD) fields.   Below is the question and response from CALPADS:


Q. We just enrolled an EL student coming to us from another district starting today. The student’s LAC date matches dates from the other district. This also matches Calpads. With Aeries conditions, this record will not be extracted. On the 8.1 CALPADS Profile report that we run to make sure all students are being reported, this student will most probably be listed as “Not Reported” after we update CALPADS enrollment this weekend.


A.  Aeries is extracting correctly. If you send in a record that has the earlier date (outside of the current enrollment) the user will get the SELA GERR0005 fatal ownership as SELA records can only be posted if the status of the record falls within LEA enrollment. If you send in the record with a new date that falls within enrollment, the user will get the fatal SELA0283 for submitting a record that is different from the current record in CALPADS. It is a different concept and process from what users have done for years. CALPADS ONLY wants a record if what you are submitting is a different ELA status (in the proper sequence) or if this is a brand new student to CALPADS and we have no ELAS record. If the student is enrolled with the LEA (has an open enrollment in CALPADS) the student WILL display and count correctly on the 8.1, they do not need to submit an ELAS record to count on any report. The report pulls by current ELA status, NOT which LEA submitted that ELA status.