Below is an example of what data confirmation might look like to a parent. The look may vary depending on the data confirmation setup.
The following will display to the parent as step 1 of the data confirmation process for the Residence Survey Step if the Parent Portal Group has Read and Update permissions to the Parent Response to Survey security area.
Student Demographics and Contacts
The Student Demographics tab will display fields and allow changes to fields based on the Portal Group Field Level Security settings for the Parent Group. Refer to portal group security documentation for more information.
The following hard-coded text will display next to the address fields. If the address information is changed by the parent during the Parent Data Confirmation process, an email will be sent to the email address populated on the Portal Options, Parent Data Changing, and General tab. The address will not be changed in the database. Note: If a parent attempts to make an address change, the address field text will display in red to bring attention to the text.
The following is an example of the email that will be sent for address changes:
Emails will also be generated for all emails linked to the student ID when any of the data is changed by the parent. The options on the Portal Options, Parent Data Changing, General tab, Do NOT Email Parents/Students on Data Confirmation? can be selected to prevent emails from being sent to parents or students.
Students with the Records Release (STU.DNR) field populated with a restricted code, will have information hidden on the Student Demographics and the entire Contacts tab will not be available. Also, the portal option to Hide Student Contact Info will also be honored.
The Contacts tab will display fields and allow changes to fields based on the Portal Group Field Level Security settings for the Parent Group. Refer to portal group security documentation for more information.
The students existing Medical History (MHS) records will display at the top of the page. Parents can select additional codes. The No Longer Applies button will add an End Date to the Medical History record for the student. The record will not be deleted.
Any changes to the Medical History page by the parent will generate an email to the email populated on the Portal Options General tab for Change Medical Details Email Address.
This page will be hidden from parents if no codes are selected on the Portal Options Medical History and Conditions page.
Final Data Confirmation
The Final Data Confirmation page will display with a Finish and Submit button. To complete the data confirmation the parent must click on the Finish and Submit button.
After the parent clicks on the Finish and Submit button, the following Data Confirmation Receipt email will be sent to the email address of the parent account.
The Final Data Confirmation page will now display any customizable text and an option to Print New Emergency Card if that option has been turned on. Both of these options can but turned off in Portal Options if desired.
Note: The Student Emergency Card will honor the Hide Student Contact Info option on Portal Options and the Student Record Release (STU.DNR) field for whether or not to display address, phone and email information.