Overview

Security

Data Confirmation Status

Parent Responses to Surveys

Overview

As part of the Data Confirmation process, and as Parents complete Data Confirmation, Staff may have the need to monitor who has completed the Data Confirmation process.  Additionally, the Parent responses to the Military Survey and Residence Survey need to be reviewed.


Security

TablePermissionDescription
Information Confirmation Log (ICL)ReadPrint the Data Confirmation Status report
Parent Response to Survey (PRS)Read, UpdateUse the Military and Residence Survey Audit pages
Special Programs (PGM)Read, UpdateCreate Program records


Data Confirmation Status

The Data Confirmation Status report (formerly called Information Confirmation Status) is listing of Students and their Data Confirmation status. This report has options to include only those Students who have not confirmed so those Students can be followed up on. 


Data Confirmation Status report


Note: The Data Confirmation Status Report only shows data for tables that the Parent Portal group has been given permission to confirm data for. The ICL table does not add records for tables that are hidden from the parent.


In addition, the Data Confirmation Log (formerly called Information Confirmation Log) page may be viewed for an individual student to determine if they have completed the Final Data Confirmation. This may be useful information to access for an individual Student at events such as Schedule pickup days to verify if the Parent Data Confirmation process has been completed.


Student Data Confirmation log


This data is stored in the ICL table, and can be Queried. For users to be able to access and run this report they need Read permission to the ICL permission in Security.


Parent Responses to Surveys

Navigate to Student Data > Other > Military Survey Audit

Navigate to Student DAta > Other > Residence Survey Audit


Note: For Parent Data Confirmation configuration of the Surveys see the Parent Data Confirmation Setup documentation


The Military Survey Audit and Residence Survey Audit pages display the Parent responses to the Surveys during Data Confirmation. Both pages have similar options. 

 

Residence Survey Audit Eligibility date options


At the top of the Residence Survey Audit page there is an Eligibility date option. The Date option selected is used for the new Special Programs (PGM) record. The page defaults to the Date Submitted option.


When a record is Confirmed, the selected date populates the Special Programs Eligibility Start Date (PGM.ESD) of the new PGM record.

 

If you need the Participation Start Date, use the Custom Dates option and the new PGM record is created with the custom dates defined. The first date populates the Special Programs Eligibility Start Date (PGM.ESD) and  the second date populates the Special Programs Participation Start Date (PGM.PSD).

 

Note: When using the Custom Date option if either field is blank the one supplied value is used for both the Eligibility Start Date and the Participation Start Date fields. If neither date is specified, the program uses the Date Submitted value for the Eligibility Start Date.



Residence Survey Audit Filter options

The Residence Survey Audit page defaults to displaying Pending records.

  • Date Range - display records for certain time periods. If the date range fields are left blank the page displays all records.
  • Pending, Confirmed or Rejected - display only the records with the status of the selected option. 


The records on the Residence Survey Audit page have an icon in the Student Name column. Clicking on this icon opens the Student Demographics page for the Student.

  Icon link to the Student Demographics page


 

After a record on the Residence Survey Audit is confirmed a message displays with a link to the newly created Special Programs (PGM) record:

 

 

If a duplicate active record already exists, the following message appears:

 

 

Clicking on the link displays to the Special Programs (PGM) page where the record can be edited to add additional information.

 

Special Program Record

 

 

Similar to the Residence Survey, information on the Military Survey is stored in the Parent Response to Survey (PRS) table. This information is displayed on the Military Survey Audit page for the District to review and confirm or reject. After a new PRS record is confirmed on the Military Survey Audit page a Special Programs (PGM) record is created.


One difference is the Military Survey Audit only populates the Eligibility Start Date (ESD), even when using the Custom Date. The Participation Start Date (PSD would need to be entered manually.

 

However, the Military Survey Audit has one additional feature.  If a Parent answers 'No' to the Survey but has an existing PGM record, this indicates the Parent is no longer in the Military and the record can be closed. The Eligibility End Date of the record can be chosen.


Military Survey Audit Close date option