To search for a Student in Aeries, the Student Search tool is accessible at the top of the Navigation Tree.
The Search tool accepts the complete student name, the student’s last name, first couple letters of the student’s last name or first letter to locate all students starting with that letter. Students can also be accessed from the Student Search by inputting a Student Number, Permanent ID, or State Student ID. Users can also click the magnifying glass icon to bring up the Student Search window. This window allows for a new search to be started, and lists search tips to assist the user in accessing the desired search results.
When searching for students within the regular student search, the search will be limited to students at the particular school the user has selected from the school selection drop-down. To search students at a particular school, first change to that school. To search all students district-wide, change to the District. Alternately, the district student search can be utilized to search students throughout the district.
From the search results screen, the count of search results will be listed at the top right of the results list. Users can scroll down the return results using the mouse, and the current selection will be highlighted in green. To go to a student's records, click within the green highlighted bar to be advanced to the selected student.
After a student is selected, clicking on the magnifying glass again after performing a search will display the previous search results.
The Student Profile page will load if this is the first search of your Aeries Web session; the Student Data page that was accessed immediately preceding the student search will load when the search was done from a Student Data page.
Search results can also be filtered using the Group drop-down box. This allows students who are defined in a student group to be displayed, or for a search to be made only within the selected group. To clear the group selection, select the "List All" button to return to search the full database.
A student can also be located by entering the student number, permanent ID, or state student ID into the Search box. After the number has been entered, click the mouse on the Search button or press Enter and the designated student will display.
Note: If only one student is matched while entering a number, the user will be taken directly to that student
A list of student numbers, ID numbers, or State ID numbers can also be entered, separated by a comma, space, or line break. For example, this could be utilized to copy a column of ID numbers from Excel and immediately keep those students.
When search results are displayed, a Keep Students option is available at the top right corner of the search window (next to the total number of students returned). Selecting this option will limit the user's Aeries Web session to just the kept students. This is similar to running a KEEP/SKIP query and can be used as a quick keep.
Recently Viewed Students
A list of the recently viewed students is easily accessible from the Student Search Window. This feature makes it easy to quickly go back to a student who was previously viewed. Note: using the "Forward/Next" and "Backward/Previous" student arrows do not register the students as "Recently Viewed".
A drop-down list of the Last 10 students is available when clicking the current student's name at the top of the page.
The ability to search for students using all or part of a telephone number, address, email, contact name, or birth date is available using the Reverse Lookup. Reverse Lookup can be used when partial information is available, and the user needs to connect that info to a specific student. For example, if a message was received that gave a phone number, but not the name of the person leaving the message, Reverse Lookup for telephone number can be utlized - select the "Telephone number' option under the Reverse Lookup section, enter the phone number (or partial phone number), select search. All students with matching telephone records will be returned.
District Student Search
The District Student Lookup feature allows for searching of students who may have records in various district schools and/or years. These may even be student who have not attended the district in years. This is a different search that will search for students who have ever attended the district. This feature also allows the functionality to Copy a student from a prior school year database, print a Transcript or Enrollment History from prior years, or even print Immunization records from that prior year. This search is also useful when trying to locate the last school year a student attended.
The Multi-Year search is accessible from in multiple ways:
- From the Student Search window, click on "Multi-Year District Search":
- From the Student Demographics Form - select "Add", then the "Search Prior Year" button
- From the Navigation Tree by selecting District Student Lookup
Note: The District Student Lookup is dependent on having all students who have ever attended your district in the IDN and ENR tables for full functionality.