To maintain attendance accounting properly at an Elementary with Master Schedule school, certain procedures should be followed.
The Attendance Period must be populated on the School Options page:
- A period must be designated for taking Attendance (Attendance Period). This period must be the same period for all grade levels and the same for every day of the school year.
- Scheduling Type = Elem w/MST
- Att Type = Daily
The Teacher field on the Student Demographic page (as shown below) must be correctly populated with the name of the teacher the student is assigned to during the Attendance Period on the Classes page. These fields must also match the Teacher field on the Attendance Enrollment form for accurate attendance accounting.
The attendance period teacher on the Classes - Old page:
The attendance period teacher on the Classes page:
The attendance period teacher on the Attendance Enrollment page:
Queries can be run to verify that the teacher on the student's Demographics page matches the Attendance Period teacher on the Classes page or the teacher on the Attendance Enrollment page. These queries will list students whose teachers do not match. These queries should be run immediately after Initializing Attendance:
To verify the student's Demographics page teacher matches the Class Schedule teacher for the Attendance Period:
LIST STU SEC MST STU.ID STU.LN STU.FN STU.GR STU.CU MST.TN IF MST.PD = # AND MST.TN # STU.CU
NOTE: for "MST.PD = #" enter the correct period as populated on the School Options ATT PD field. For example, MST.PD = 0.
To verify the Attendance Enrollment Teacher matches the Student Demographic Teacher:
LIST STU ATT STU.ID STU.LN STU.FN STU.GR STU.CU ATT.TN IF ATT.TN # STU.CU
If there are discrepancies, queries can be run to make the corrections. It is very important to note that these queries should only be run prior to Initializing ATT and CAR records.
To change the Student Demographics Teacher to match the Class Schedule Teacher for Attendance Period 0:
CHANGE STU SEC MST STU.CU TO MST.TN IF MST.PD = 0
NOTE: if your attendance period is not period 0, change MST.PD = # to the correct period as populated on the School Options ATT PD field.
To change the Attendance Enrollment Teacher to match the Student Demographics Teacher:
CHANGE STU ATT ATT.TN TO STU.CU IF ATT.CD > " "
NOTE: Use caution when running Query CHANGE commands.
Attendance Period Changes
When changes need to be made to the Attendance Period, the change should be made on the Classes page. In this example the student’s period 0 Homeroom class was changed from Section 17 with Teacher Hollis to Section 9 with Teacher Josephs effective 12/19/2017.
After adding the new section with appropriate End Date and Start Date, click the Save button.
After saving the schedule change, the Attendance Change form will open showing the change from Teacher Hollis to Teacher Josephs, the Leave and Enter Dates for the change, and the Reason the change was made. Click OK if all data is correct.
The change is now reflected on the student's Demographics page, on the Attendance Enrollment page, the Course Attendance page, and the Counselor information on the Classes page.
Taking attendance in a school set as Elementary with a Master Schedule is taken in the same way attendance is taken in an Elementary school. Attendance is taken one time per day in the period set as the Attendance Period on the School Options form. The Attendance Period is the only period that will display when attendance forms are opened. For example, Teacher Josephs has several classes assigned to her yet when the attendance form is opened, her 0 period homeroom class is the only one that displays. Period 0 is set as the Attendance Period.