Attendance Period 


It is important that the Teacher field on the Student Demographic form is correctly populated with the name of the teacher the student is assigned to during the Attendance Period on the Class Schedules form.  These fields must also match the Teacher field on the Attendance Enrollment form for accurate attendance accounting.


Student Demographic Form


 

Class Schedule Form



 Attendance Enrollment Form



Queries

Queries can be run to verify the Teacher on the Student Demographic Form matches the Attendance Period Teacher from the Class Schedule form or the Attendance Teacher on the Attendance Enrollment Form.  These queries will list students whose teachers do not match.


To verify the Student Demographic Teacher matches the Class Schedule Teacher for Attendance Period:


LIST STU SEC MST STU.ID STU.LN STU.FN STU.GR STU.CU MST.TN IF MST.PD = # AND MST.TN # STU.CU


NOTE: MST.PD = # - enter the correct period as populated on the School Options ATT PD field.


To verify the Attendance Enrollment Teacher matches the Student Demographic Teacher:


LIST STU ATT STU.ID STU.LN STU.FN STU.GR STU.CU ATT.TN IF ATT.TN # STU.CU


If there are discrepancies, queries can be run to make the corrections.  It is very important to note that these queries should only be run prior to Initializing ATT and CAR records.

 

To change the Student Demographic Teacher to match the Class Schedule Teacher for Attendance Period 0:


CHANGE STU SEC MST STU.CU TO MST.TN IF MST.PD = #


NOTE: MST.PD = # - enter the correct period as populated on the School Options ATT PD field.


To change the Attendance Enrollment Teacher to match the Student Demographic Teacher:


CHANGE STU ATT ATT.TN TO STU.CU IF ATT.CD > “ “


NOTE:  Caution should be used when running Query CHANGE commands.

 

Attendance Period Changes


When changes need to be made to the attendance period, the change should be made on the Student Class Schedule form.  In this example the student’s period 0 Homeroom class was changed from Section 17 with Teacher Hollis to Section 9 with Teacher Josephs effective 12/19/2017.  



After adding the new section with appropriate End Date and Start Date, click the Save button.



After saving the schedule change, the Attendance Change form will open showing the change from Teacher Hollis to Teacher Josephs, the Leave and Enter Dates for the change, and the Reason the change was made.  Click OK if all data is correct.



The change is now reflected on the Student Demographic form, the Attendance Enrollment form, the Course Attendance form, and the Counselor information on the Class Schedules form.



Attendance Accounting

Taking attendance in a school set as Elementary with a Master Schedule is taken in the same way attendance is taken in an Elementary school.  Attendance is taken one time per day in the period set as the Attendance Period on the School Options form.  The Attendance Period is the only period that will display when attendance forms are opened.  For example, Teacher Josephs has several classes assigned to her yet when the attendance form is opened, her 0 period homeroom class is the only one that displays.  Period 0 is set as the Attendance Period.