Attendance
The following Attendance tasks must be done at the end of the school year.
See also: Texas - Attendance Reconciliation - End of Year
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
 | Ensure that teachers have entered all attendance and attendance notes.
| Attendance Accounting > Attendance Submission Log Reports > Attendance > Missing Attendance Reports > Attendance > Attendance Submission Log Reports > Attendance > Attendance Notes Reports > Attendance > Attendance Notes Usage Analysis | Texas - Attendance Reconciliation - End of Year Submission Log General Information Submission Log Permissions Setup Attendance Submission Log Details |
| Ensure all supporting documentation is gathered and retained, per the Student Attendance Accounting Handbook (SAAH) section 2.3.5. | n/a | Texas - Attendance Reconciliation - End of Year Student Attendance Accounting Handbook (section 2.3.5) |
| Generally, follow the steps for End of Attendance Reporting Period (Monthly/Six Week). | n/a | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| Cross check attendance data for all Out-of-School Suspension (OSS) students to avoid triggering a data validation rule. Compare the data in the two reports and ensure that no discrepancies exist. | Reports > Student Data > Student Assertive Discipline Record Reports > Attendance > Students With N Or More Absences | Texas - Attendance Reconciliation - End of Year |
| Run the three Aeries audit reports and confirm that all data is accurate. Be sure to re-compute attendance when running each report. | Reports > Attendance > Student Attendance Detail Report Reports > Attendance > Student Attendance Campus Summary Report Reports > Attendance > Student Attendance District Summary Report | Texas - Student Attendance Details Report (Side-by-Side) Texas - Student Attendance Campus Summary Report (Side-by Side) Texas - Student Attendance District Summary Report (Side-by-Side) |
| Compare the TSDS Superintendent's Report (PDM3-130-008) to the Aeries Student Attendance District Summery Report. Ensure that the six-week Summary Totals on PDM3-130-008 match the Aeries District Summary. | Reports > Attendance > Student Attendance District Summary Report | Texas - Attendance Reconciliation - End of Year Texas - Student Attendance District Summary Report (Side-by-Side) |
| Run the Students with Perfect Attendance Report. | Reports > Attendance > Students With Perfect Attendance | |
| Verify data for PEIMS Submission 3 (Summer). | Texas - PEIMS Summer (Submission 3) StudentAttendance Interchange - Field Mapping and Rules EducationOrgCalendar Interchange - Field Mapping and Rules PEIMS/TSDS Field Mapping by Page - Calendar PEIMS/TSDS Field Mapping by Page - Attendance Reporting Periods |