Texas - Student Attendance Details Report (Side-by-Side) : Aeries Software

The Student Attendance Details Report is one of the three audit reports that should be run and verified for each six-week reporting period. The chart below lists the specific TEA Student Attendance Accounting Handbook (SAAH) requirement per 2.3.1 Student Detail Reports and shows the specific section of the Aeries Student Attendance Details Report where the information can be reviewed and verified, as well as the sources of the data and calculations.

See Texas Student Attendance Detail and Summary Reports for more information.

NOTES:

The blue message on the Report Options page lists any six-week periods that have already been computed. If a reporting period is re-calculated, all subsequent reporting periods must be re-calculated. In this case, ensure Recompute Attendance Reporting Details (ARD) Information is selected when running the report.

If generating the report as a PDF to be emailed as a link, the report will be sent as a secure document that must be opened using Adobe Acrobat. This extra layer of security is intended to prevent unauthorized editing of the data.

* Attendance Event Indicator (noted with an asterisk in the tables below) is calculated when the report is run based on ENR.PR and program participation (PGM.CD). See StudentAttendance Interchange - Field Mapping and Rules (SpecialProgramsReportingPeriodAttendanceExtension > AttendanceEventIndicator (E1085)).

SAAH Requirement 2.3.1	Source/Calculation
SAAH Requirement 2.3.1	Aeries table.column	Aeries page	Label
Report heading:
1. name of the district and campus	LOC.NM	School Options (district)	District Name
	LOC.CD	School Options	Code
	LOC.NM is district name if LOC.CD = 0. LOC.NM is campus name if LOC.CD > 0.
2. county-district-campus number	LOC.CC, LOC.DC, LOC.SC	School Options	County + District + School
3. reporting period code	ARP.RP	Attendance Reporting Periods	Reporting Period
4. beginning and ending dates of reporting period, including the year	ARP.D1/ARP.D2	Attendance Reporting Periods	Starting Date/Ending Date
5. total number of days of instruction in the reporting period	ARP.TD	Attendance Reporting Periods	Total Days
6. instructional track (INSTRUCTIONAL-TRACK-INDICATOR-CODE) attended by the student	ARP.TR	Attendance Reporting Periods	Track
	NOTE: All tracks are included and summarized at the end of the report.

SAAH Requirement 2.3.1	Source/Calculation
SAAH Requirement 2.3.1	Aeries table.column	Aeries page	Label
Student Information:
7. all identification data elements for the student:
(7a) legal first, middle, and last name	STU.FN, STU.MN, STU.LN	Demographics	First Name, Middle Name, Last Name
(7b) generation code, where applicable	STU.SF	Demographics	Suffix
(7c) gender	STU.GN	Demographics	Gender
(7d) date of birth	STU.BD	Demographics	Birthdate
(7e) age as of September 1	calculated from STU.BD
(7f) Texas Unique ID	STU.CID	Demographics > Student Data 2	Unique ID
(7g) SSN or state-assigned alternative ID number	ESD.ED	Demographics > Student Data 2	Soc-Sec-Num/S-Number
(7h) ethnic group	STU.ETH	Demographics	Ethnicity
(7h) ethnic group	STU.RC1-STU.RC5	Demographics	Race
(7i) first and last name of parent or guardian with whom the student resides	CON.FN, CON.LN	Contacts	First Name, Last Name
	CON.LW = Y	Contacts	Lives With
(7j) address of parent or guardian with whom the student resides (street, route, or PO box number; city; zip code)	CON.AD, CON.CY, CON.ST, CON.ZC, CON.ZX	Contacts	Address, City, State, Zip Code, ZipExt
	CON.LW = Y	Contacts	Lives With
(7k) campus ID of residence for nonresident students	STU.RS	Demographics	ResSchl

SAAH Requirement 2.3.1	Source/Calculation
	Aeries table.column	Aeries page	Label
Student Information: Enrollment: Programs:
8. the student’s:
(8a) original entry date	ENR.ED	Enrollment History	Enter Date
	original entry for this school and year
(8b) all subsequent withdrawal and reentry dates - regular classroom	ENR.ED/ENR.LD	Enrollment History	Enter Date/Leave Date
(8c) withdrawal and reentry dates - special programs	PGM.PSD/PGM.PED	Special Programs	Start Date/End Date

SAAH Requirement 2.3.1	Source/Calculation
	Aeries table.column	Aeries page	Label
Student Information:
9. the student’s grade level code	STU.GR	Demographics	Grade
10. the student’s economically disadvantaged code	FRE.CD	Free and Reduced	NSLP Lunch Type Code
	FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.

SAAH Requirement 2.3.1	Aeries Report table.column	Source/Calculation
		Aeries table.column	Aeries page	Label
Current Programs as of M/DD/YYYY:
11. the student’s:
(11a) ADA eligibility code	ARD.CD	ATT.PR	Attendance Enrollment	Elig
		ARD.PR = ADA Eligibility	Student Attendance Details Report	Program
	ATT.PR is based on last day in reporting period. 1 is printed if ARD.PR = "ADA Eligibility" exists within reporting period, and prints based on the most recent record; otherwise blank.
(11b) special education instructional setting code	ARD.CD	CSH.INS	Special Education > Instructional Settings	Instructional Setting
		ARD.PR = Instructional Setting	Student Attendance Details Report	Program
	CSH.INS is based on last day in reporting period. 1 is printed if ARD.PR = "Instructional Setting" exists within reporting period, and prints based on the most recent record; otherwise blank.
(11c) speech therapy indicator code	calculated	CSH.INS = 00	Special Education > Instructional Settings	Instructional Setting
		ARD.PR = Instructional Setting	Student Attendance Details Report	Program
		ARD.CD = 00		Code
	CSH.INS is based on last day in reporting period. 1 is printed if ARD.PR = "Instructional Setting" and ARD.CD = 00 exist within reporting period, and prints based on most recent records; otherwise blank.
(11d) bilingual program type code and ESL program type code	ARD.CD	PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 146 or 147		Program Code
		PGM.TY = 2-5 (if PGM.CD = 146), or 2-3 (if PGM.CD = 147)		Program Type
		AUT.CD	Authorizations	Code
		AUT.TY = 4		Type
		ARD.PR = English as a Second Language (ESL), or ARD.PR = Bilingual Program	Student Attendance Details Report	Program
	PGM.PSD/PGM.PED is based on last day in reporting period. 1 is printed if ARD.PR= "English as a Second Language (ESL)" or "Bilingual Program" exists within reporting period, and prints based on most recent record; otherwise blank.
(11e) gifted/talented indicator code	ARD.CD	GTE.PSD/GTE.PED or	Gifted/Talented	Start Date/End Date
		PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 127		Program Code
		AUT.CD	Authorizations	Code
		AUT.TY = 4		Type
		ARD.PR = Gifted/talented Indicator	Student Attendance Details Report	Program
	GTE.PSD/GTE.PED or PGM.PSD/PGM.PED is based on last day in reporting period. 1 is printed if ARD.PR= "Gifted/talented Indicator" exists within reporting period, and prints based on most recent record; otherwise blank.
(11f) PRS code, where applicable	ARD.CD	PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 162		Program Code
		ARD.PR = Pregnancy-Related Services	Student Attendance Details Report	Program
	PGM.PSD/PGM.PED is based on last day in reporting period. 1 is printed if ARD.PR= "Pregnancy-Related Services" exists within reporting period, and prints based on most recent record; otherwise blank.

SAAH Requirement 2.3.1	Source/Calculation
SAAH Requirement 2.3.1	Aeries table.column	Aeries page	Label
Enrollment:
12. the student’s absences (from the official attendance snapshot) by date for each six-week reporting period	ATT.SC = ABS.SC	Attendance	School
	ATT.SN		student number - not displayed (ATT.SN = STU.SN)
	ATT.DY		day number
	ATT.DT		Date
	ATT.AL		all day code (A)
	ABS.TI	Update Absence Codes	Description
	ABS.SC = ATT.SC		School
	ABS.CD		Code
	ABS.AD = 0 (not selected)		Count for ADA
	ATT Dates are within the Attendance Reporting Period by student and school where the student's All Day Code exists in the ABS table and is ADA eligible.

SAAH Requirement 2.3.1	Aeries Report table.column	Source/Calculation
		Aeries table.column	Aeries page	Label
Enrollment:
13. the following, by six-week reporting period: NOTE: If student entered before reporting period, the count starts Day 1 of the reporting period. If student left after reporting period (or has not left), the count is through end of reporting period. If student entered on Day 1 but was absent on Days 1, 2, 3, membership does not start counting until Day 4.
(13a) the student’s total days membership	ARS.MBR	DAY.DT	Calendar	date
		ATT.CD > " "	Attendance Enrollment	Ent/Lv
		ATT.PR	Attendance Enrollment	Elig
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	DAY.DT is between ATT.CD = E and ATT.CD = L, or DAY.DT is same as ATT.CD = B (enrolled for one day) And Half day (0.5) if ATT.PR = 2, 5, or 6 Otherwise, full day (1.0)
(13b) total days absent	ARS.ABS	ATT.AL	Attendance	all day code (A)
		ABS.AD = 0 (not selected)	Update Absence Codes	Count for ADA
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	Count of all-day absences within ARS.MBR with non-ADA absence codes
(13c) total days present (in-person, remote synchronous, and remote asynchronous)	ARS.PRS	ATT.AL	Attendance	all day code (A)
		ABS.AD = 1 (selected)	Update Absence Codes	Count for ADA
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARS.PRS is a count of all-day absences within ARS.MBR with ADA absence codes or ATT.AL = " "
(13d) total eligible days present for OFSDP or HSEP students	ARS.MPO ARS.MPH	Days are calculated based on minutes (13e) OFSDP: ARS.MPO / 240 HSEP: ARS.MPH / 360
(13e) total eligible minutes present for OFSDP or HSEP students	ARS.MPO ARS.MPH	ATT.PR = 7 or 8 7 = Elig Flex Att Pgm 8 = Inelig Flex Att Pgm	Attendance Enrollment or Enrollment History	Elig
		ATT.FA/ENR.FA = 1, 2, 3, or 6 OFSDP = 1, 3, 6 HSEP = 2	Attendance/Enrollment History	Flex Att
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
(13f) total ineligible days present for OFSDP or HSEP students
(13g) total ineligible minutes present for OFSDP or HSEP students

SAAH Requirement 2.3.1	Aeries Report table.column	Source/Calculation
		Aeries table.column	Aeries page	Label
Enrollment:
14. the student’s total eligible days present by six-week reporting period	ARD.ELG	ARS.PRS	calculated (see 13c)
		ATT.PR = 1, 2, 3, 6, or 7	Attendance Enrollment	Elig
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARD.ELG is a subset of ARS.PRS limited to ATT.PR = 1, 2, 3, 6, or 7

15. the student’s total eligible days present and total eligible minutes present for OFSDP or HSEP students in CTE by six-week reporting period, where applicable

16. the student’s number of excess contact hours earned in one day, where applicable	Information not currently available by day

SAAH Requirement 2.3.1	Aeries Report table. column	Source/Calculation
		Aeries table.column	Aeries page	Label
Programs:
17. the student’s total excess contact hours by instructional setting code by six-week period, where applicable	ARD.ECH	ARD.ELG	calculated (see 14)
		ARD.CNH	Student Attendance Details Report	Contact Hours
	ARD.CNH = ARD.ELG * by Contact Hour Multiplier (V code). Each day, if Contact Hours exceeds 6, Excess Hours is incremented by the overage

SAAH Requirement 2.3.1	Aeries Report table.column	Source/Calculation
		Aeries table.column	Aeries page	Label
Programs:
(a) Program (b) Code	(a) ARD.PR = ADA Eligibility (b) ARD.CD = 0-9, based on C059	ATT.AL	Attendance	all day code (A)
		Every student will have an ADA Eligibility which is based on attendance enters and leaves within the reporting period. Code = 0-9 (C059).
	(a) ARD.PR = Bilingual (b) ARD.CD = PGM.TY	PGM.CD = 146	Special Programs	Program Code
		PGM.TY = 2, 3, 4 or 5		Program Type
		PGM.PSD/PGM.PED		Start Date/End Date
		AUT.CD	Authorizations	Code
		AUT.TY		Type
		Included if dates exist within reporting period and student has authorization
	(a) ARD.PR = English as a Second Language (ESL) (b) ARD.CD = PGM.TY	PGM.CD = 146	Special Programs	Program Code
		PGM.TY = 2 or 3		Program Type
		PGM.PSD/PGM.PED		Start Date/End Date
		AUT.CD	Authorizations	Code
		AUT.TY		Type
		Included if dates exist within reporting period and student has authorization
	(a) ARD.PR = Instructional Setting (b) ARD.CD = CS.INS	CSH.INS	Special Education > Instructional Setting	Instructional Setting
		CSH.SD/CSH.ED		Start Date/End Date
		Included if dates exist within reporting period
	(a) ARD.PR = Primary Disability (b) ARD.CD = CSE.DI	CSE.DI	Special Education	Primary Disability
		CSE.ED/CSE.XD		Start Date/End Date
		Included if dates exist within reporting period
	(a) ARD.PR = Career and Technical Education (b) ARD.CD = MST.CH (v code)	MST.CH	Master Schedule	CTE V-Code
		CRS.DC = CTE	Courses	Dept
		CRS.SVC	Courses > Other	Service ID
		CAR.DS/CAR.DE	Course Attendance	Start Date/Stop Date
		CTE Courses must be associated by CRS.SVC and MST.CH. CRS.DC determines if student is enrolled in CTE course. Values are summarized by date range. For example: If student is in V2 class for week1, and adds V1 class in week 2, then drops V2 class the following week, student will have three records: V2 for a week, V3 for a week (V2 + V1), V1 for remained or reporting period. NOTE: For CTE students placed in a disciplinary setting during the reporting period, CTE Eligibility must cease on the day before the student is placed the disciplinary setting and resume the day after the student's last day in the setting. Use PGM.CD = 414 (CTE Ineligible Funding) to track these students. The option is used in calculations when the student was enrolled in this program for six or more consecutive school days. For CTE students who start receiving homebound services during the reporting period, CTE Eligibility must cease on the day before the student starts receiving services, and resume the day after homebound instruction ends. CTE days are not counted during this period. (See SAAH 5.2.4) For special education students, homebound services are indicated by the Instructional Setting (CSH.INS = 01). For PRS and all other students, homebound services are indicated by the special program (PGM.CD = 412).
	(a) ARD.PR = Gifted/Talented Indicator (b) ARD.CD = 1	GTE.PSD/GTE.PED, or	Gifted/Talented	Participation - Start Date/End Date
		PGM.CD = 127	Special Programs	Program Code
		PGM.PSD/PGM.PED		Start Date/End Date
		Included if dates exist within reporting period
	(a) ARD.PR = Economically Disadvantaged (b) translated code (C054)	FRE.CD * <> 00	Free and Reduced	NSLP Lunch Type Code
	(a) ARD.PR = Pregnancy-Related Services (b) ARD.CD = 1	PGM.CD = 162	Special Programs	Program Code
		PGM.PSD/PGM.PED		Start Date/End Date
		Included if dates exist within reporting period
	(a) ARD.PR = Residential Facility (b) ARD.CD = LOC.CC + LOC.DC	PGM.CD = 407	Special Programs	Program Code
		PGM.PSD/PGM.PED, or		Start Date/End Date
		RFH.ED/RFH.LD	Special Education - Residential Facility	Entry Date/Leave Date
		Included if dates exist within reporting period
(c) Schl	ARD.SCL	STU.SC
	School enrolled in during reporting period
(d) Trk	ARD.TR	STU.TR	Demographics	Track
	Track enrolled in within the reporting period
(e) Grd	ARD.GR	STU.GR	Demographics	Grade
	Grade enrolled in within reporting period
(f) Eligible	ARD.ELG
	number of days a student is present within the program, within reporting period
(g) Contact Hours	ARD.CHN
	Eligible Days * Contact Hour Multiplier
(h) Excess Hours	ARD.ECH
	Each day, if Contact Hours > 6, Excess Hours field is incremented by the overage CTE should never have Excess Hours. Even f hours exceed 6, V6 is reported.
(i) Enter	ARD.D1
	Date may be prior to start of reporting period, but never after reporting period ends. Always hidden for Economically Disadvantaged. For ADA Eligibility: Date will not be prior to start of reporting period but could be after start of reporting period if student entered during reporting period.
(j) Leave	ARD.D2
	Date may be after end of reporting period, but never before reporting period starts. Always blank for Economically Disadvantaged. For ADA Eligibility: Leave date is likely blank and only populated if student leaves attendance on or before last day or reporting period.

SAAH Requirement 2.3.1	Aeries Report table. column	Source/Calculation
		Aeries table.column	Aeries page	Label
Grade N Summary:
18. attendance data totals for all students, summarized by grade and including:
(18a) days membership (both eligible and ineligible students)	ARS.MBR	DAY.DT	Calendar	date
		ATT.CD > " "	Attendance Enrollment	Ent/Lv
		ATT.PR = 2, 5, or 6	Attendance Enrollment	Elig
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	DAY.DT is between ATT.CD = E and ATT.CD = L, or DAY.DT is same as ATT.CD = B (enrolled for one day) And Half day (0.5) if ATT.PR = 2, 5, or 6 Otherwise, full day (1.0)
(18b) days absent (both eligible and ineligible students)	ARS.ABS	ATT.AL	Attendance	all day code (A)
		ABS.AD = 0 (not selected)	Update Absence Codes	Count for ADA
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARS.ABS is a count of all-day absences within ARS.MBR with non-ADA absence codes
(18c) total days present (both eligible and ineligible students)	ARS.PRS	ATT.AL	Attendance	all day code (A)
		ABS.AD =1 (selected	Update Absence Codes	Count for ADA
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARS.INIP (Ineligible Days Present)	ATT.PR <> 1, 2, 3, 6, or 7	Attendance Enrollment	Elig
	ARS.ELIP (Eligible Days Present)	ATT.PR = 1, 2, 3, 6, or 7
	ARS.PRS is a count of all-day absences within ARS.MBR with ADA absence codes or ATT.AL = " ". ARS.INIP is a subset of ARS.PRS where ATT.PR <> 1, 2, 3, 6, or 7. ARS.ELIP is a subset of ARS.PRS where ATT.PR = 1, 2, 3, 6, or 7.
(18d) ineligible days present for OFSDP or HSEP students
(18e) total ineligible minutes present for OFSDP or HSEP students
(18f) eligible days present for OFSDP or HSEP students
(18g) total eligible minutes present for OFSDP or HSEP students
(18h) eligible days present for bil/ESL students (in-person, remote synchronous, and remote asynchronous)	ARS.EDB	PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 146 or 147		Program Code
		PGM.TY = 2-5 (if PGM.CD = 146), or 2-3 (if PGM.CD = 147)		Program Type
		AUT.CD	Authorizations	Code
		AUT.TY = 4		Type
		ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)	Attendance Event Indicator *
	ARS.EDB is a count of days enrolled with authorization within reporting period
(18i) eligible days bil/ESL dual language one-way program (in-person, remote synchronous, and remote asynchronous	ARS.EDB1	ARS.EDB	calculated (see 18h)
		PGM.FT = D1 (One-way)	Special Programs	Funding Type
		ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)	Attendance Event Indicator *
	ARS.EDB1 is a subset of ARS.EDB where PGM.FT = D1
(18j) eligible days bil/ESL dual language two-way program (in-person, remote synchronous, and remote asynchronous	ARS.EDB2	ARS.EDB	calculated (see 18h)
		PGM.FT = D2 (Two-way)	Special Programs	Funding Type
		STU.LF = 1 (LEP)	Demographics	LEP
		ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)	Attendance Event Indicator *
	ARS.EDB2 is a subset of ARS.EDB where PGM.FT =D2 and STU.LF = 1
(18k) eligible days bil/ESL dual language two-way program (Non EL-EB/English Proficient) (in-person, remote synchronous, and remote asynchronous	ARS.EDB3	ARS.EDB	calculated (see 18h)
		PGM.FT = D2 (Two-way)	Special Programs	Funding Type
		STU.LF <> 1 (Not LEP)	Demographics	LEP
		ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)	Attendance Event Indicator *
	ARS.EDB3 is a subset of ARS.EDB where PGM.FT =D2 and STU.LF <> 1
(18l) eligible days present for PRS students (in-person, remote synchronous, and remote asynchronous	ARS.EDP	PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 162 (PRS)		Program Code
		ARS.EI = 04 (Regular-PRS) or 09 (Flexible-PRS)	Attendance Event Indicator *
	ARS.EDP is a count of days enrolled in PRS within reporting period
(18m) eligible days present for special education mainstream students (in-person, remote synchronous, and remote asynchronous	ARS.EDM	CSH.SD to CSH.ED	Special Education > Instructional Setting	Start Date/End Date
		CSH.INS = 40 (Mainstream)		Instructional Setting
		ARS.EI = 11 (Regular SpecialEd Mainstream) or 12 (Flexible SpecialEd Mainstream)	Attendance Event Indicator *
	ARS.EDM is a count of days enrolled in special education within reporting period
(18n) eligible days early education allotment educationally disadvantaged (grades KG-3), if applicable	ARS.EDE1	FRE.CD	Free and Reduced	NSLP Lunch Type Code
		ATT.GR = KG-3	Attendance	grade level
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARS.EDE1 is a count of days of students in grade level KG-3 who are eligible for eco dis (most recent FRE record must be NOT Paid). NOTE: FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.
(18o) eligible days early education allotment bil/ESL (grades KG-3), if applicable	ARS.EDE2	PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 146 or 147		Program Code
		PGM.TY = 2-5 (if PGM.CD = 146), or 2-3 (if PGM.CD = 147)		Program Type
		AUT.CD	Authorizations	Code
		AUT.TY = 4		Type
		ATT.GR = KG-3	Attendance	grade level
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARS.EDE2 is a count of days where student is in grade level KG-3 and enrolled in Bil/ESL with authorization within reporting period
(18p) eligible days early education allotment educationally disadvantaged and bil/ESL (grades KG-3), if applicable	ARS.EDE3	PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 146 or 147		Program Code
		PGM.TY = 2-5 (if PGM.CD = 146), or 2-3 (if PGM.CD = 147)		Program Type
		AUT.CD	Authorizations	Code
		AUT.TY = 4		Type
		FRE.CD	Free and Reduced	NSLP Lunch Type Code
		ATT.GR = KG-3	Attendance	grade level
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARS.EDE3 is a count of days where student is in grade level KG-3 and enrolled with authorization in Bil/ESL within reporting period and eligible for eco dis (i.e., most recent FRE record must be NOT Paid) NOTE: FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.
(18q) eligible days residential facility (in-person, remote synchronous, and remote asynchronous	ARS.EDRF	RFH.ED/RFH.LD or	Special Education > Residential Facility	Entry Date/Leave Date
		PGM.PSD/PGM.PED	Special Programs	Start Date/End Date
		PGM.CD = 407		Program Code
		ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	ARS.EDRF is a count of days enrolled in Residential Facility (RFH record) or days enrolled in RF program (PGM record) within reporting period
Track X = Grade N Summary:
19. track total for all grades for all data required in 18 above

SAAH Requirement 2.3.1	Source/Calculation
	Aeries table.column	Aeries page	Label
Student Attendance Campus Summary Report Track X - Campus N - Program ADA/FTE: NOTE: This information is available on the Student Attendance Campus Summary Report rather than the Student Attendance Details Report.
20. track ADA
(20a) regular classroom eligible participation	Refined ADA minus Special Program FTE (See below)
	ARD.ELG	calculated (see 14)
	ARP.TD	Attendance Reporting Periods	Total Days
	ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	Refined ADA = (Sum of ARD.ELG) divided by ARP.TD
(20b)bil/ESL	ARD.ELG	calculated (see 14)
	ARD.PR = Bilingual Program OR English as a Second Language (ESL)	Student Attendance Detail Report	Program Name
	ARP.TD	Attendance Reporting Periods	Total Days
	(Sum of ARD.ELG where ARD.PR = Bil/ESL) divided by ARP.TD
(20c) PRS	ARD.ELG	calculated (see 14)
	ARD.PR = Pregnancy-Related Services	Student Attendance Detail Report	Program Name
	ARP.TD	Attendance Reporting Periods	Total Days
	(Sum of ARD.ELG where ARD.PR = PRS) divided by ARP.TD
(20d) mainstream	ARD.ELG	calculated (see 14)
	ARD.PR = Instructional Setting	Student Attendance Detail Report	Program Name
	ARD.CD = 40	Student Attendance Detail Report	Code Value
	ARP.TD	Attendance Reporting Periods	Total Days
	(Sum of ARD.ELG where ARD.PR = Instructional Setting and ARD.CD = 40) divided by ARP.TD
(20e) early education allotment - educationally disadvantaged	ARS.EDE1	Student Attendance Campus Summary Report	Elig Days Early Education Allotment Educationally Disadvantaged (K-3)
	ARP.TD	Attendance Reporting Periods	Total Days
	ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	(Sum of ARS.EDE1) divided by ARP.TD
(20f) early education allotment - bil/ESL	ARS.EDE2	Student Attendance Campus Summary Report	Elig Days Early Education Allotment Bilingual/ESL (K-3)
	ARP.TD	Attendance Reporting Periods	Total Days
	ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	(Sum of ARS.EDE2) divided by ARP.TD
(20g) early education allotment - educationally disadvantaged and bil/ESL	ARS.EDE3	Student Attendance Campus Summary Report	Elig Days Early Education Allotment Educationally Disadvantaged and Bilingual/ESL (K-3)
	ARP.TD	Attendance Reporting Periods	Total Days
	ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	(Sum of ARS.EDE3) divided by ARP.TD
(20h) residential	ARS.EDRF	Student Attendance Campus Summary Report	Elig Days Residential Facility
	ARP.TD	Attendance Reporting Periods	Total Days
	ARS.EI = 01 (Regular) or 06 (Flexible-Regular)	Attendance Event Indicator *
	(Sum of ARS.EDRF) divided by ARP.TD

21. total for OFSDP or HSEP students
(21a) eligible days present
(21b) total eligible minutes present

SAAH Requirement 2.3.1	Source/Calculation
	Aeries table.column	Aeries page	Label
Grade N - Campus N - Career Tech Summary:Campus N - Career Tech Summary:
(21c) total contact hours for all career and technical education codes (V1-V3) by grade, and campus total for all grades where applicable		Student Attendance Details Report	Contact Hours
	ARS.ELG		Eligible Days
	MST.CH	Master Schedule	CTE V-Code
	CAR.DS/CAR.DE	Course Attendance	Start Date/Stop Date
	ARS.CD	Student Attendance Details Report	CTE Code (V1-V3)
	ARS.EI = 03 (Regular-CTE) or 08 (Flexible-CTE)	Attendance Event Indicator *
	Contact Hours = SUM (ARS.ELG) * ARS.CD ARS.ELG = Sum of Eligible Days within each V-Code for the reporting window V-Code = V + ARS.CD V-Code is based on MST.CH within date range NOTE: For CTE students placed in a disciplinary setting during the reporting period, CTE Eligibility must cease on the day before the student is placed the disciplinary setting and resume the day after the student's last day in the setting. Use PGM.CD = 414 (CTE Ineligible Funding) to track these students. The option is used in calculations when the student was enrolled in this program for f or more consecutive school days. For CTE students who start receiving homebound services during the reporting period, CTE Eligibility must cease on the day before the student starts receiving services, and resume the day after homebound instruction ends. CTE days are not counted during this period. (See SAAH 5.2.4) For special education students, homebound services are indicated by the Instructional Setting (CSH.INS = 01). For PRS and all other students, homebound services are indicated by the special program (PGM.CD = 412).
Other
FTE	ARS.ELG	Student Attendance Details Report	Eligible Days
	ARS.CD		V code
	ARP.TD	Attendance Reporting Periods	Total Days
	ARS.EI = 03 (Regular-CTE) or 08 (Flexible-CTE)	Attendance Event Indicator *

SAAH Requirement
2.3.1

Aeries Report table. column

Source/Calculation

Aeries table.column

Aeries page

Label

Grade N - Campus N - Special Education Summary:

22. total for all special education instructional settings, including speech therapy, by grade

(22a) eligible days present

ARS.ELG

CSH.INS

Special Education > Instructional Setting

Instructional Setting

CSH.SD/CSH.ED

Start Date/End Date

ARS.EI = 05 (Regular-SpecialEd)

Attendance Event Indicator *

ARS.ELG is a sum of eligible days within each Instructional Setting for the reporting window

(22b) total contact hours

ARS.ELG

calculated (see 22a)

ARS.INS

Student Attendance Campus Summary Report

Special Education Instructional Setting

CSH.INS

Special Education > Instructional Setting

Instructional Setting

ARS.EI = 05 (Regular-SpecialEd)

Attendance Event Indicator *

Contact Hours = ARS.ELG * Contact Value
Sum of all hours for all days within reporting period

Contact Value is hard coded based on SAAH 4.15.1, and determined based on the CSH.INS values, as follows:

CSH.INS	Contact Value
41-45	2.859
91-99	4.25
00	0.25
01	1.0
02	4.5
08, 30, 81-89	5.5

(22c) total excess contact hours

ARS.ECH

ARS.EI = 05 (Regular-Special Ed)

Attendance Event Indicator *

ARS.ECH is the sum of Contact Hours that exceed 6.0 on any single day

SAAH Requirement 2.3.1	Aeries Report table. column	Source/Calculation
Campus N - Special Education Summary:
(22d) campus total for all grades, where applicable
Final page: NOTE: The titles and message can be configured on the report options page. Type alternate text and click Reset Text before printing the report.
23. signature page, signed by persons recording data and persons approving data (This page may be signed each six-week reporting period or each semester at local discretion. If your district uses a paperless attendance accounting system, the electronic equivalent of a signature page is acceptable in lieu of a paper signature page.)

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Texas - Student Attendance Details Report (Side-by-Side) Print

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