The Student Attendance Details Report is one of the three audit reports that should be run and verified for each six-week reporting period. The chart below lists the specific TEA Student Attendance Accounting Handbook (SAAH) requirement per 2.3.1 Student Detail Reports and shows the specific section of the Aeries Student Attendance Details Report where the information can be reviewed and verified, as well as the sources of the data and calculations.


See Texas Student Attendance Detail and Summary Reports for more information.


Note: The blue message on the Report Options page lists any six-week periods that have already been computed. If a reporting period is re-calculated, all subsequent reporting periods must be re-calculated. In this case, ensure Recompute Attendance Reporting Details (ARD) Information is selected when running the report.




* Attendance Event Indicator (noted with an asterisk in the tables below) is calculated when the report is run based on ENR.PR and program participation (PGM.CD). See StudentAttendance Interchange - Field Mapping and Rules (SpecialProgramsReportingPeriodAttendanceExtension > AttendanceEventIndicator (E1085)).



SAAH Requirement
2.3.1
Source/Calculation
Aeries table.columnAeries pageLabel
Report heading:

1. name of the district and campus

LOC.NMSchool Options (district)District Name
LOC.CDSchool OptionsCode
LOC.NM is district name if LOC.CD = 0.
LOC.NM is campus name if LOC.CD > 0.

2. county-district-campus number

LOC.CC, LOC.DC, LOC.SCSchool OptionsCounty + District + School

3. reporting period code

ARP.RPAttendance Reporting PeriodsReporting Period

4. beginning and ending dates of reporting period, including the year

ARP.D1/ARP.D2Attendance Reporting PeriodsStarting Date/Ending Date

5. total number of days of instruction in the reporting period

ARP.TDAttendance Reporting PeriodsTotal Days

6. instructional track (INSTRUCTIONAL-TRACK-INDICATOR-CODE) attended by the student

NOTE: Campuses that offer multiple instructional tracks will have multiple Student Detail Reports.

ARP.TRAttendance Reporting PeriodsTrack
NOTE: All tracks are included and summarized at the end of the report.


SAAH Requirement
2.3.1
Source/Calculation
Aeries table.columnAeries pageLabel
Student Information:
7. all identification data elements for the student:
  • (7a) legal first, middle, and last name
STU.FN, STU.MN, STU.LNDemographicsFirst Name, Middle Name, Last Name
  • (7b) generation code, where applicable
STU.SFDemographicsSuffix
  • (7c) gender
STU.GNDemographicsGender
  • (7d) date of birth
STU.BDDemographicsBirthdate
  • (7e) age as of September 1
calculated from STU.BD

  • (7f) Texas Unique ID
STU.CIDDemographics > Student Data 2Unique ID
  • (7g) SSN or state-assigned alternative ID number
ESD.EDDemographics > Student Data 2Soc-Sec-Num/S-Number
  • (7h) ethnic group
STU.ETHDemographicsEthnicity
STU.RC1-STU.RC5Race
  • (7i) first and last name of parent or guardian with whom the student resides
CON.FN, CON.LNContactsFirst Name, Last Name
CON.LW = YContactsLives With
  • (7j) address of parent or guardian with whom the student resides (street, route, or PO box number; city; zip code)
CON.AD, CON.CY, CON.ST, CON.ZC, CON.ZXContactsAddress, City, State, Zip Code, ZipExt
CON.LW = YContactsLives With
  • (7k) campus ID of residence for nonresident students
STU.RSDemographicsResSchl


SAAH Requirement
2.3.1
Source/Calculation
Aeries table.columnAeries pageLabel
Student Information:
Enrollment:
Programs:
8. the student’s:
  • (8a) original entry date
ENR.EDEnrollment HistoryEnter Date
original entry for this school and year
  • (8b) all subsequent withdrawal and reentry dates -  regular classroom
ENR.ED/ENR.LDEnrollment HistoryEnter Date/Leave Date
  • (8c) withdrawal and reentry dates - special programs
PGM.PSD/PGM.PEDSpecial ProgramsStart Date/End Date


SAAH Requirement
2.3.1
Source/Calculation
Aeries table.columnAeries pageLabel
Student Information:
9. the student’s grade level codeSTU.GRDemographicsGrade
10. the student’s economically disadvantaged codeFRE.CDFree and ReducedNSLP Lunch Type Code
FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.


SAAH Requirement
2.3.1
Aeries Report table.columnSource/Calculation
Aeries table.columnAeries pageLabel
Current Programs as of M/DD/YYYY:
11. the student’s:
  • (11a) ADA eligibility code
ARD.CDATT.PRAttendance Enrollment Elig
ARD.PR = ADA EligibilityStudent Attendance Details ReportProgram
ATT.PR is based on last day in reporting period.
1 is printed if ARD.PR = "ADA Eligibility" exists within reporting period, and prints based on the most recent record; otherwise blank.
  • (11b) special education instructional setting code
ARD.CDCHS.INSSpecial Education > Instructional SettingsInstructional Setting
ARD.PR = Instructional SettingStudent Attendance Details ReportProgram
CHS.INS is based on last day in reporting period.
1 is printed if ARD.PR = "Instructional Setting" exists within reporting period, and prints based on the most recent record; otherwise blank.
  • (11c) speech therapy indicator code
calculatedCHS.INS = 00Special Education > Instructional SettingsInstructional Setting
ARD.PR = Instructional SettingStudent Attendance Details ReportProgram
ARD.CD = 00Code
CHS.INS is based on last day in reporting period.
1 is printed if ARD.PR = "Instructional Setting" and ARD.CD = 00 exist within reporting period, and prints based on most recent records; otherwise blank.
  • (11d) CTE code (NO LONGER REPORTED)
calculatedMST.CHMaster ScheduleCTE V-Code
CAR.DS/CAR.DECourse AttendanceStart Date/Stop Date
ARH.HRStudent Attendance Details Reporthours
ARH.PR = CTEprogram
ARH.DT = last day of reporting perioddate
CAR.DS/CAR.DE is within reporting period.
Sum of ARH.HR where ARH.PR= "CTE" and ARH.DT = last day of the reporting period; otherwise blank.
  • (11e) bilingual program type code and ESL program type code
ARD.CD

PGM.PSD/PGM.PED


Special ProgramsStart Date/End Date
PGM.CD = 146 or 147Program Code
PGM.TY = 
  • 2-5 (if PGM.CD = 146), or 
  • 2-3 (if PGM.CD = 147)
Program Type
PGM.PP <> 7, 8, C, or HParental Permission
ARD.PR = English as a Second Language (ESL), or
ARD.PR = Bilingual Program
Student Attendance Details ReportProgram

PGM.PSD/PGM.PED is based on last day in reporting period.

1 is printed if ARD.PR= "English as a Second Language (ESL)" or "Bilingual Program" exists within reporting period, and prints based on most recent record; otherwise blank.

  • (11f) gifted/talented indicator code
ARD.CDGTE.PSD/GTE.PED
or
Gifted/TalentedStart Date/End Date
PGM.PSD/PGM.PEDSpecial ProgramsStart Date/End Date
PGM.CD = 127Program Code
ARD.PR = Gifted/talented IndicatorStudent Attendance Details ReportProgram
GTE.PSD/GTE.PED or PGM.PSD/PGM.PED is based on last day in reporting period.
1 is printed if ARD.PR= "Gifted/talented Indicator" exists within reporting period, and prints based on most recent record; otherwise blank.
  • (11g) PRS code, where applicable
ARD.CD

PGM.PSD/PGM.PED


Special ProgramsStart Date/End Date
PGM.CD = 162Program Code
ARD.PR = Pregnancy-Related ServicesStudent Attendance Details ReportProgram
PGM.PSD/PGM.PED is based on last day in reporting period.
1 is printed if ARD.PR= "Pregnancy-Related Services" exists within reporting period, and prints based on most recent record; otherwise blank.


SAAH Requirement
2.3.1
Source/Calculation
Aeries table.columnAeries pageLabel
Enrollment:
12. the student’s absences (from the official attendance snapshot) by date for each six-week reporting periodATT.SC = ABS.SCAttendanceSchool
ATT.SNstudent number - not displayed (ATT.SN = STU.SN)
ATT.DYday number
ATT.DTDate
ATT.ALall day code (A)
ABS.TIUpdate Absence CodesDescription
ABS.SC = ATT.SCSchool
ABS.CDCode
ABS.AD = 0 (not selected)Count for ADA
ATT Dates are within reporting period by student and school where the student's all day code exists in the ABS table and is ADA eligible.


SAAH Requirement
2.3.1
Aeries Report table.columnSource/Calculation
Aeries table.columnAeries pageLabel
Enrollment:
13. the following, by six-week reporting period:
NOTE:
  • If student entered before reporting period, the count starts Day 1 of the reporting period.
  • If student left after reporting period (or has not left), the count is through end of reporting period.
  • If student entered on Day 1 but was absent on Days 1, 2, 3, membership does not start counting until Day 4.
  • (13a) the student’s total days membership
ARS.MBRDAY.DTCalendar date
ATT.CD > " "Attendance EnrollmentEnt/Lv
ATT.PRAttendance EnrollmentElig
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
  • DAY.DT is between ATT.CD = E and ATT.CD  = L, or
  • DAY.DT is same as ATT.CD = B (enrolled for one day)

And

  • Half day (0.5) if ATT.PR = 2, 5, or 6
  • Otherwise, full day (1.0)
  • (13b) total days absent
ARS.ABSATT.ALAttendance all day code (A)
ABS.AD = 0 (not selected)Update Absence CodesCount for ADA
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
Count of all-day absences within ARS.MBR with non-ADA absence codes
  • (13c) total days present
ARS.PRSATT.ALAttendanceall day code (A)
ABS.AD = 1 (selected)Update Absence CodesCount for ADA
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
ARS.PRS is a count of all-day absences within ARS.MBR with ADA absence codes or ATT.AL = " "
  • (13d) total eligible days present for OFSDP or HSEP students
ARS.MPO
ARS.MPH

Days are calculated based on minutes (13e)

  • OFSDP: ARS.MPO / 240
  • HSEP: ARS.MPH / 360
  • (13e) total eligible minutes present for OFSDP or HSEP students
ARS.MPO
ARS.MPH
ATT.PR = 7 or 8
  • 7 = Elig Flex Att Pgm
  • 8 = Inelig Flex Att Pgm
Attendance Enrollment or
Enrollment History
Elig
ATT.FA/ENR.FA = 1, 2, 3, or 6
  • OFSDP = 1, 3, 6
  • HSEP = 2
Attendance/Enrollment HistoryFlex Att
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *


SAAH Requirement
2.3.1
Aeries Report table.columnSource/Calculation
Aeries table.columnAeries pageLabel
Enrollment:
14. the student’s total eligible days present by six-week reporting periodARD.ELGARS.PRScalculated (see 13c)
ATT.PR = 1, 2, 3, 6, or 7Attendance EnrollmentElig
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
ARD.ELG is a subset of ARS.PRS limited to ATT.PR = 1, 2, 3, 6, or 7

15. the student’s total eligible days present and total eligible minutes present for OFSDP or HSEP students in CTE by six-week reporting period, where applicable




16. the student’s number of excess contact hours earned in one day, where applicableInformation not currently available by day


SAAH Requirement
2.3.1
Aeries Report table. columnSource/Calculation
Aeries table.columnAeries pageLabel
Programs:
17. the student’s total excess contact hours by instructional setting code by six-week period, where applicableARD.ECHARD.ELGcalculated (see 14)
ARD.CNHStudent Attendance Details Report
Contact Hours

ARD.CNH = ARD.ELG * by Contact Hour Multiplier (V code).

Each day, if Contact Hours exceeds 6, Excess Hours is incremented by the overage


SAAH Requirement
2.3.1
Aeries Report table.columnSource/Calculation
Aeries table.columnAeries pageLabel
Programs:
(a) Program
(b) Code
(a) ARD.PR = ADA Eligibility
(b) ARD.CD = 0-9, based on C059


ATT.ALAttendanceall day code (A)
Every student will have an ADA Eligibility which is based on attendance enters and leaves within the reporting period.

Code = 0-9 (C059).

(a) ARD.PR = Bilingual
(b) ARD.CD = PGM.TY
PGM.CD = 146Special ProgramsProgram Code
PGM.TY = 2, 3, 4 or 5Program Type
PGM.PSD/PGM.PEDStart Date/End Date
PGM.PP <> 7, 8, C, or HParental Permission
Included if dates exist within reporting period and student has parental permission
(a) ARD.PR = 

English as a Second Language (ESL)

(b) ARD.CD = PGM.TY

PGM.CD = 146Special ProgramsProgram Code
PGM.TY = 2 or 3Program Type
PGM.PSD/PGM.PED
Start Date/End Date
PGM.PP <> 7, 8, C, or HParental Permission
Included if dates exist within reporting period and student has parental permission
(a) ARD.PR = Instructional Setting
(b) ARD.CD = CHS.INS
CHS.INSSpecial Education > Instructional SettingInstructional Setting
CSH.SD/CSH.EDStart Date/End Date
Included if dates exist within reporting period
(a) ARD.PR = Primary Disability
(b) ARD.CD = CSE.DI
CSE.DISpecial EducationPrimary Disability
CSE.ED/CSE.XDStart Date/End Date
Included if dates exist within reporting period
(a) ARD.PR = Career and Technical Education
(b) ARD.CD = MST.CH (v code)
MST.CHMaster ScheduleCTE V-Code
CAR.DS/CAR.DECourse AttendanceStart Date/Stop Date
Values summarized by date-range
Examples:
If student is in V2 class for week1, and adds V1 class in week 2, then drops V2 class the following week, student will have three records: V2 for a week, V3 for a week (V2 + V1), V1 for remained or reporting period.
V6 is the max displayed.
(a) ARD.PR = Gifted/Talented Indicator
(b) ARD.CD = 1
GTE.PSD/GTE.PED, orGifted/TalentedParticipation - Start Date/End Date
PGM.CD = 127Special ProgramsProgram Code
PGM.PSD/PGM.PEDStart Date/End Date
Included if dates exist within reporting period
(a) ARD.PR = Economically Disadvantaged
(b) translated code (C054)
FRE.CD * <> 00Free and Reduced

NSLP Lunch Type Code


(a) ARD.PR = Pregnancy-Related Services
(b) ARD.CD = 1
PGM.CD = 162Special ProgramsProgram Code
PGM.PSD/PGM.PEDStart Date/End Date
Included if dates exist within reporting period
(a) ARD.PR = Residential Facility
(b) ARD.CD = LOC.CC + LOC.DC
PGM.CD = 407Special ProgramsProgram Code
PGM.PSD/PGM.PED, orStart Date/End Date
RFH.ED/RFH.LD
Special Education - Residential FacilityEntry Date/Leave Date
Included if dates exist within reporting period
(c) SchlARD.SCL

STU.SC



School enrolled in during reporting period

(d) TrkARD.TR

STU.TR

DemographicsTrack

Track enrolled in within the reporting period

(e) GrdARD.GRSTU.GRDemographicsGrade
Grade  enrolled in within reporting period
(f) EligibleARD.ELG


number of days a student is present within the program, within reporting period

(g) Contact HoursARD.CHN


Eligible Days  * Contact Hour Multiplier
(h) Excess HoursARD.ECH


Each day, if Contact Hours > 6, Excess Hours field is incremented by the overage
CTE should never have Excess Hours. Even f hours exceed 6, V6 is reported.
(i) Enter
ARD.D1


Date may be prior to start of reporting period, but never after reporting period ends.

Always hidden for Economically Disadvantaged.

For ADA Eligibility: Date will not be prior to start of reporting period but could be after start of reporting period if student entered during reporting period.

(j) LeaveARD.D2


Date may be after end of reporting period, but never before reporting period starts.

Always blank for Economically Disadvantaged.

For ADA Eligibility: Leave date is likely blank and only populated if student leaves attendance on or before last day or reporting period.


SAAH Requirement
2.3.1
Aeries Report table. columnSource/Calculation
Aeries table.columnAeries pageLabel
Grade N Summary:
18. attendance data totals for all students, summarized by grade and including:
  • (18a) days membership (both eligible and ineligible students)
ARS.MBRDAY.DTCalendardate
ATT.CD > " "Attendance EnrollmentEnt/Lv
ATT.PR = 2, 5, or 6Attendance EnrollmentElig
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
  • DAY.DT is between ATT.CD = E and ATT.CD  = L, or
  • DAY.DT is same as ATT.CD = B (enrolled for one day)
And
  • Half day (0.5) if ATT.PR = 2, 5, or 6
  • Otherwise, full day (1.0)
  • (18b) days absent (both eligible and ineligible students)
ARS.ABSATT.ALAttendanceall day code (A)
ABS.AD = 0 (not selected)Update Absence CodesCount for ADA
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
ARS.ABS is a count of all-day absences within ARS.MBR with non-ADA absence codes
  • (18c) total days present (both eligible and ineligible students)
ARS.PRSATT.ALAttendanceall day code (A)
ABS.AD =1 (selectedUpdate Absence CodesCount for ADA
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
ARS.INIP (Ineligible Days Present)ATT.PR <> 1, 2, 3, 6, or 7Attendance EnrollmentElig
ARS.ELIP (Eligible Days Present)ATT.PR = 1, 2, 3, 6, or 7
ARS.PRS is a count of all-day absences within ARS.MBR with ADA absence codes or ATT.AL = " ".
ARS.INIP is a subset of ARS.PRS where ATT.PR <> 1, 2, 3, 6, or 7.
ARS.ELIP is a subset of ARS.PRS where ATT.PR = 1, 2, 3, 6, or 7.
  • (18d) ineligible days present for OFSDP or HSEP students




  • (18e) total ineligible minutes present for OFSDP or HSEP students




  • (18f) eligible days present for OFSDP or HSEP students 




  • (18g) total eligible minutes present for OFSDP or HSEP students




  • (18h) eligible days present for bil/ESL students
ARS.EDBPGM.PSD/PGM.PEDSpecial ProgramsStart Date/End Date
PGM.CD = 146 or 147Program Code
PGM.TY = 
  • 2-5 (if PGM.CD = 146), or 
  • 2-3 (if PGM.CD = 147)
Program Type
PGM.PP <> 7, 8, C, or HParental Permission
ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)Attendance Event Indicator *
ARS.EDB is a count of days enrolled with permission within reporting period
  • (18i) eligible days bil/ESL dual language one-way program
ARS.EDB1ARS.EDBcalculated (see 18h)
PGM.FT = D1 (One-way)Special Programs Funding Type
ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)Attendance Event Indicator *
ARS.EDB1 is a subset of ARS.EDB where PGM.FT = D1
  • (18j) eligible days bil/ESL dual language two-way program
ARS.EDB2ARS.EDBcalculated (see 18h)
PGM.FT = D2 (Two-way)Special ProgramsFunding Type
STU.LF = 1 (LEP)DemographicsLEP
ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)Attendance Event Indicator *
ARS.EDB2 is a subset of ARS.EDB where PGM.FT =D2 and STU.LF = 1
  • (18k) eligible days bil/ESL dual language two-way program (Non EL-EB/English Proficient )
ARS.EDB3ARS.EDB

calculated (see 18h)
PGM.FT = D2 (Two-way)Special ProgramsFunding Type
STU.LF <> 1 (Not LEP)DemographicsLEP
ARS.EI = 02 (Regular-Bil/ESL) or 07 (Flexible-Bil/ESL)Attendance Event Indicator *
ARS.EDB3 is a subset of ARS.EDB where PGM.FT =D2 and STU.LF <> 1
  • (18l) eligible days present for PRS students
ARS.EDPPGM.PSD/PGM.PEDSpecial ProgramsStart Date/End Date
PGM.CD = 162 (PRS)Program Code
ARS.EI = 04 (Regular-PRS) or 09 (Flexible-PRS)Attendance Event Indicator *
ARS.EDP is a count of days enrolled in PRS within reporting period
  • (18m) eligible days present for special education mainstream students
ARS.EDMCSH.SD to CSH.EDSpecial Education > Instructional SettingStart Date/End Date
CHS.INS = 40 (Mainstream)Instructional Setting
ARS.EI = 11 (Regular SpecialEd Mainstream) or 12 (Flexible SpecialEd Mainstream)Attendance Event Indicator *
ARS.EDM is a count of days enrolled in special education within reporting period
  • (18n) eligible days early education allotment educationally disadvantaged (grades KG-3), if applicable
ARS.EDE1FRE.CDFree and ReducedNSLP Lunch Type Code
ATT.GR = KG-3Attendancegrade level  
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)
Attendance Event Indicator *
ARS.EDE1 is a count of days of students in grade level KG-3 who are eligible for eco dis (most recent FRE record must be NOT Paid).
NOTE: FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.
  • (18o) eligible days early education allotment bil/ESL (grades KG-3), if applicable
ARS.EDE2PGM.PSD/PGM.PEDSpecial ProgramsStart Date/End Date
PGM.CD = 146 or 147Program Code
PGM.TY = 
  • 2-5 (if PGM.CD = 146), or 
  • 2-3 (if PGM.CD = 147)
Program Type
PGM.PP <> 7, 8, C, or HParental Permission
ATT.GR = KG-3Attendancegrade level
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
ARS.EDE2 is a count of days where student is in grade level KG-3 and enrolled in Bil/ESL with parental permission within reporting period
  • (18p) eligible days early education allotment educationally disadvantaged and bil/ESL (grades KG-3), if applicable
ARS.EDE3PGM.PSD/PGM.PEDSpecial ProgramsStart Date/End Date
PGM.CD = 146 or 147Program Code
PGM.TY = 
  • 2-5 (if PGM.CD = 146), or 
  • 2-3 (if PGM.CD = 147)
Program Type
PGM.PP <> 7, 8, C, or HParental Permission
FRE.CDFree and ReducedNSLP Lunch Type Code
ATT.GR = KG-3Attendancegrade level
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
ARS.EDE3 is a count of days where student is in grade level KG-3 and enrolled with parental permission in Bil/ESL within reporting period and eligible for eco dis (i.e., most recent FRE record must be NOT Paid)


NOTE: FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.

  • (18q) eligible days residential facility
ARS.EDRF

RFH.ED/RFH.LD

or

Special Education > Residential FacilityEntry Date/Leave Date
PGM.PSD/PGM.PEDSpecial ProgramsStart Date/End Date
PGM.CD = 407Program Code
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
ARS.EDRF is a count of days enrolled in Residential Facility (RFH record) or days enrolled in RF program (PGM record) within reporting period
Track X = Grade N Summary:
19. track total for all grades for all data required in 18 above


SAAH Requirement
2.3.1
Source/Calculation
Aeries table.columnAeries page
Label
Student Attendance Campus Summary Report  
Track X - Campus N - Program ADA/FTE:
 
NOTE: This information is available on the Student Attendance Campus Summary Report rather than the Student Attendance Details Report.
20. track ADA
  • (20a) regular classroom eligible participation
Refined ADA minus Special Program FTE (See below)
ARD.ELGcalculated (see 14)
ARP.TDAttendance Reporting PeriodsTotal Days
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
Refined ADA = (Sum of ARD.ELG) divided by ARP.TD
  • (20b)bil/ESL
ARD.ELGcalculated (see 14)
ARD.PR = Bilingual Program OR English as a Second Language (ESL)Student Attendance Detail Report
Program Name
ARP.TDAttendance Reporting PeriodsTotal Days
(Sum of ARD.ELG where ARD.PR = Bil/ESL) divided by ARP.TD
  • (20c) PRS
ARD.ELGcalculated (see 14)
ARD.PR = Pregnancy-Related ServicesStudent Attendance Detail Report
Program Name
ARP.TDAttendance Reporting PeriodsTotal Days
(Sum of ARD.ELG where ARD.PR = PRS) divided by ARP.TD
  • (20d) mainstream
ARD.ELGcalculated (see 14)
ARD.PR = Instructional SettingStudent Attendance Detail Report
Program Name
ARD.CD = 40Student Attendance Detail Report
Code Value
ARP.TDAttendance Reporting PeriodsTotal Days
(Sum of ARD.ELG where ARD.PR = Instructional Setting and ARD.CD = 40) divided by ARP.TD
  • (20e) early education allotment - educationally disadvantaged
ARS.EDE1Student Attendance Campus Summary ReportElig Days Early Education Allotment Educationally Disadvantaged (K-3)
ARP.TDAttendance Reporting PeriodsTotal Days
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
(Sum of ARS.EDE1) divided by ARP.TD
  • (20f) early education allotment - bil/ESL
ARS.EDE2Student Attendance Campus Summary ReportElig Days Early Education Allotment Bilingual/ESL (K-3)
ARP.TDAttendance Reporting PeriodsTotal Days
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
(Sum of ARS.EDE2) divided by ARP.TD
  • (20g) early education allotment - educationally disadvantaged and bil/ESL
ARS.EDE3Student Attendance Campus Summary ReportElig Days Early Education Allotment Educationally Disadvantaged and Bilingual/ESL (K-3)
ARP.TDAttendance Reporting PeriodsTotal Days
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
(Sum of ARS.EDE3) divided by ARP.TD
  • (20h) residential
ARS.EDRFStudent Attendance Campus Summary ReportElig Days Residential Facility
ARP.TDAttendance Reporting PeriodsTotal Days
ARS.EI = 01 (Regular) or 06 (Flexible-Regular)Attendance Event Indicator *
(Sum of ARS.EDRF) divided by ARP.TD

21. total for OFSDP or HSEP students
  • (21a) eligible days present



  • (21b) total eligible minutes present




SAAH Requirement
2.3.1
Source/Calculation
Aeries table.columnAeries pageLabel
Grade N - Campus N - Career Tech Summary:Campus N - Career Tech Summary:
  • (21c) total contact hours for all career and technical education codes (V1-V6) by grade, and campus total for all grades where applicable

Student Attendance Details Report
Contact Hours 
ARS.ELGEligible Days
MST.CHMaster ScheduleCTE V-Code
CAR.DS/CAR.DECourse AttendanceStart Date/Stop Date
ARS.CDStudent Attendance Details ReportCTE Code (V1-V6)
ARS.EI = 03 (Regular-CTE) or 08 (Flexible-CTE)Attendance Event Indicator *
Contact Hours = SUM (ARS.ELG) * ARS.CD

ARS.ELG = Sum of Eligible Days within each V-Code for the reporting window
V-Code = V + ARS.CD


V-Code is based on MST.CH within date range

Other
FTEARS.ELGStudent Attendance Details ReportEligible Days
ARS.CDV code
ARP.TDAttendance Reporting PeriodsTotal Days
ARS.EI = 03 (Regular-CTE) or 08 (Flexible-CTE)Attendance Event Indicator *


SAAH Requirement
2.3.1
Aeries Report table. columnSource/Calculation
Aeries table.columnAeries pageLabel
Grade N - Campus N - Special Education Summary:
22. total for all special education instructional settings, including speech therapy, by grade
  • (22a) eligible days present
ARS.ELGCHS.INSSpecial Education > Instructional SettingInstructional Setting
CSH.SD/CSH.EDStart Date/End Date
ARS.EI = 05 (Regular-SpecialEd)Attendance Event Indicator *
ARS.ELG is a sum of eligible days within each Instructional Setting for the reporting window
  • (22b) total contact hours

ARS.ELGcalculated (see 22a)
ARS.INSStudent Attendance Campus Summary ReportSpecial Education Instructional Setting
CHS.INSSpecial Education > Instructional SettingInstructional Setting
ARS.EI = 05 (Regular-SpecialEd)
Attendance Event Indicator *
Contact Hours = ARS.ELG * Contact Value
Sum of all hours for all days within reporting period


Contact Value is hard coded based on SAAH 4.15.1, and determined based on the CSH.INS values, as follows:

CHS.INSContact Value
41-452.859
91-994.25
000.25
011.0
024.5
08, 30, 81-895.5
  • (22c) total excess contact hours
ARS.ECHARS.EI = 05 (Regular-Special Ed)Attendance Event Indicator *
ARS.ECH is the sum of Contact Hours that exceed 6.0 on any single day


SAAH Requirement
2.3.1
Aeries Report table. columnSource/Calculation
Campus N - Special Education Summary:
  • (22d) campus total for all grades, where applicable





Final page:
NOTE: The titles and message can be configured on the report options page. Type alternate text and click Reset Text before printing the report.
23. signature page, signed by persons recording data and persons approving data (This page may be signed each six-week reporting period or each semester at local discretion. If your district uses a paperless attendance accounting system, the electronic equivalent of a signature page is acceptable in lieu of a paper signature page.)