The following areas have been adjusted to work in a Flex Scheduling school.

Initialize Grade Reporting Cycle

Copy Grades to Grade History

Initialize Grade Reporting Cycle

The Initialize New Grade Reporting Cycle has been adjusted to work in a Flex Scheduling school or school using Section Staff.  For complete directions on procedures for this page, see Grade Reporting - Initialize New Grade Reporting Cycle for a regular school.

In a Flex School or school using Section Staff, the process will look at the Section Staff (SSE) table for any Primary Teacher.  A primary teacher will have a "YES" indicator in the Primary Teacher (SSE.PR) column.  When the Grade Reporting Cycle is initialized, the Staff ID from the primary teacher will be placed into the GRD table in a newly added field called GRD.SID. Another field recently added to this table is the Section (GRD.SE) field.  This new field was added as part of the primary keys. In order to have permissions to the Grade table and be able to update Grades from the Grades by Teacher form, the Staff member must either be the Primary Teacher or a teacher with Grade Reporting access.  A teacher with grade reporting access will have either a "blank" or a YES" in the Grade Reporting (SSE.GR) column in the Section Staff table.  

When Initializing Grades, a green message will display if Grade Marks have been initialized previously indicating a date and Mark last initialized.  A blue message will indicate if the prior grades have been copied to Grade History and the mark copied. 

Select the Reporting Period, starting and ending dates for the grading period and the mark you wish to initialize.  When selecting to Show Absences and Tardies, the Grade table will reflect absences for the Flex Periods and sections being created and will be calculated based on the CAT table where the period attendance is stored in Flex schools. 

When Update Grade History (GRH)? is checked, it will automatically display which mark is being copied for your reference. This information is pulled from the LOC table.

In some circumstances, it is necessary to add One Section to an existing grade table when a cycle is currently active.  Select the Option and insert the section you wish to add.

A warning message will appear, select OK to continue the process.  Select Cancel if you do not wish to proceed.

Upon completion of either process, you will receive an email notification to let you know the process has completed indicating the information included in your options.

NOTE: Never create a new Grade (GRD) table in the middle of a grading cycle.

Copy Grades to Grade History

After grades are complete, the Copy Grades to GRH in Grade Reporting | Functions will copy grades from the GRD table to the Grade History (GRH) table if the option to Update Grade History (GRH) was selected. If this process is being done separately from Grade Initialization, this function can be found under Grade Reporting > Functions > Copy Grades to GRH. The table will store a multitude of fields that originated from the GRD table or other related GRD tables such as marks, citizenship, comments, absences, tardies, etc. 

Click on the Select Which Mark to Move to GRH drop down and a menu will display the available marks to move. Click on the Copy Grades to Grade History (GRH) button and the grades will be copied to the GRH table.

In a Flex School, this table will reflect any teacher in the Section Staff table that is either a primary teacher or a teacher with SSE.GR permissions as stated above. The Primary Teacher will display with an asterisk (*) next to their name. All other teachers connected to this section will display if the section staff record does not have an end date prior to the current date in section staff for the teacher. 

For more information on Grade History, see the Copy Grades to History section under Grade Reporting.