Here are specific instructions on how to load the Texas English Language Proficiency Assessments System (TELPAS) student results files, along with the TELPAS-Alternate (TELPASA) student results files. The process is identical for both tests.
Navigate to School Info > Imports and Exports > Import Test Results
Select File Layout ↑
The Import Test Results process can import both the TELPAS and TELPAS-Alternate student test results files. For best results, load test files at the district level when possible. The Import Test Results process will also add the new TELPAS test parts into the Testing Control (CTL) table.
Select the proper TELPAS Test Results file layout to import the student results file. The data file must be in the format defined in the TELPAS/TELPAS-Alternate Student Data File Layout found on the Texas Education Agency Data File Formats website. Once the file is downloaded from the testing vendor, it should NOT be opened before importing into Aeries, as that sometimes breaks the format the import routine is expecting. When deciding which year file layout to use, select the file layout that was in effect when the data was downloaded.
NOTE: It is VERY important that the correct file layout be chosen to match the results file, as the TELPAS and TELPAS-Alternate file layouts are almost identical. Choosing the wrong layout for the file being imported will result in the test records being misidentified, and not aligning properly.
Select Test Results File ↑
Once the file layout is selected, click on the Select File(s) to Load button, select the proper data file, and click on Open. Then continue to load and match the records.
The Default Date for the TELPAS test results is the first day of the month/year contained in the data file. The Testing Administration for the test results is MMYY where MM is the month of the Testing Administration Date and YY is the year of the Testing Administration Date. NOTE: We do not recommend updating the Default Date or Testing Administration, especially when import test records from prior administrations.
If desired, the test results may also be identified by the Source by choosing it from the drop-down menu, although the Source and Type fields are optional. If desired, additional values can be added by the Update Code Table process.
Matching Students ↑
The Unique ID is the primary identification in the TELPAS Student Results data files. It should be the first method used for matching students. If there are still large numbers of students unmatched, you can also select other options for matching.
If students are still unmatched, you can print a report of the unmatched students by clicking on the button labeled Print Unmatched Students:
The Edit button to the left of the test record can be used to manually match test records to students that may not have been matched during the match process or that may have been matched to an incorrect student. Please see the Import Test Results article for detailed instruction on how to do this.
Update Test Tables ↑
The TELPAS Test Results import will add/update records to the Test Scores (TST),Testing Exclusions (TEX), and External Student IDs (ESI) tables. After the import process has completed an email with summary information will be sent to the user that initiated the import.
Below is a chart of where the significant fields in the TELPAS and TELPAS Alternate data files are stored in the Test Scores (TST) and External Student ID's (ESI) tables:
For the TELPAS test TST.ID = TELPAS
For the TELPAS Alternate test TST.ID = TELPASA
|Start||End||Field Length||Field Title||Aeries Table||Notes|
|1||4||4||Administration Date||TST.TD, TST.TA||Used to determine Test Date and Testing Administration|
|48||62||15||Last-Name||May be used during matching process|
|63||72||10||First-Name||May be used during matching process|
|84||91||8||Date-of-birth||May be used during matching process|
|145||153||9||Local-Student-ID||TST.PID||May be used during matching process|
|185||190||6||Student Portal Unique Access Code||ESI.EID|
|191||200||10||TX Unique Student-ID (TSDS ID)||May be used during matching process|
|263||263||1||Listening Proficiency Rating||TST.PL where TST.PT = 1|
|264||265||2||Listening Tested Grade||TST.GR where TST.PT = 1||TELPAS only - Grade level of Listening test if different than STU.GR|
|273||273||1||Speaking Proficiency Rating||TST.PL where TST.PT = 2|
|274||275||2||Speaking Tested Grade||TST.GR where TST.PT =2||TELPAS only - Grade level of Speaking test if different than STU.GR|
|283||283||1||Reading Proficiency Rating||TST.PL where TST.PT = 3|
|284||285||2||Reading Tested Grade||TST.GR where TST.PT =3||TELPAS only - Grade level of Reading test if different than STU.GR|
|293||293||1||Writing Proficiency Rating||TST.PL where TST.PT = 4|
|294||295||2||Writing Tested Grade||TST.GR where TST.PT =4||TELPAS only - Grade level of Writing test if different than STU.GR|
|307||308||2||Listening Raw Score||TST.RS where TST.PT = 1|
|309||312||4||Listening Scale Score||TST.SS where TST.PT = 1|
|435||436||2||Writing Raw Score||TST.RS where TST.PT = 4||TELPAS only|
|437||440||4||Writing Scale Score||TST.SS where TST.PT = 4||TELPAS only|
|505||506||2||Speaking Raw Score||TST.RS where TST.PT = 2|
|507||510||4||Speaking Scale Score||TST.SS where TST.PT = 2|
|707||708||2||Reading Raw Score||TST.RS where TST.PT = 3|
|709||712||4||Reading Scale Score||TST.SS where TST.PT = 3|
|757||758||2||Writing Raw Score||TST.RS where TST.PT =4||**TELPAS Alternate Data file only|
|759||762||4||Writing Scale Score||TST.SS where TST.PT =4||**TELPAS Alternate Data file only|
|905||907||3||TELPAS Composite Score||TST.PR where TST.PT = 0|
|908||908||1||TELPAS Composite Rating||TST.PL where TST.PT = 0|