Select File Layout  

Select Test Results File  

Matching Students  

Update Test Tables  


Overview 

Navigate to School Info > Imports and Exports


The Import Test Results process can import both the STAAR 3-8 and STAAR Alternate 2 3-8 student test results files. For best results, load test files at the district level when possible. The Import Test Results process will also add any new STAAR and STAAR Alternate test parts into the Testing Control (CTL) table and the Content Standard Names (CSN) table when the file layout is selected. 


Select File Layout  

Select the proper STAAR 3-8 Test Results file layout to import the STAAR 3-8 student results file. The data file must be in the format defined in the STAAR Grades 3-8 or STAAR Alternate 2 Grades 3-8 Student Data File Layouts found on the Texas Education Agency Data File Formats website. Once the file is downloaded from the testing vendor, it should NOT be opened before importing into Aeries, as that sometimes breaks the format the import routine is expecting. When deciding which year file layout to use, select the file layout that was in effect when the data was downloaded. 


NOTE:  It is VERY important that the correct file layout be chosen to match the results file, as the STAAR 3-8 and STAAR Alternate 2 3-8 file layouts are almost identical. Choosing the wrong layout for the file being imported will result in the test records being misidentified, and not aligning properly.



Import Test Results - STAAR 3-8 and STAAR Alt 2 3-8 file layouts



Select Test Results File  

Once the file layout is selected, click on the Select File(s) to Load button, select the proper data file, and click on Open


Import Test Results - select data file


The system will attempt to validate the data file against the file layout that was selected in Step 1 by looking for key words in the file layout name. If the key words do not exist a warning message will come up to check that the correct file layout and data file were selected. In the below example the STAAR Alt 2 3-8 file layout was selected, but the data file is the STAAR EOC. The warning message comes up alerting the customer to double-check that the correct data file was selected. After clicking on the OK to remove the warning the customer can click on the Clear button to remove the data file and then select a new file. 


Import Test Results - Incorrect data file notification


Once the correct data file has been opened, click on the Upload file(s) and create temp data button to load the data file. A progress bar will display as the file is loaded.


Import Test Results - Upload file button


The Default Date  and Testing Administration for the STAAR test results is derived from the Administration Date field contained in the data file (fields 1-4 of each record) . The Aeries Testing Administration (TST.TA, CST.TA, and TEX.TA) for the test results is SPRGXX where XX is the year of the month/year contained in the data file. If desired, the test results may also include an identification of the data source by choosing it from the Source drop-down menu, although the Source and Type fields are optional. Additional values can be added to both of these dropdowns through the Update Code Table process.


Import Test Results - Default Date, Testing Administration, Source, Type options



Matching Students  

Click on the Match Students button to match the students in the data file to the students in Aeries. The Unique ID is the primary identification in the STAAR Student Results data files. It should be the first method used for matching students. If there are still large numbers of students unmatched, you can also select other options for matching.


Import Test Results - Match Options


If students are still unmatched, you can print a report of the unmatched students by clicking on the button labeled Print Unmatched Students:


Import Test Results - Unmatched Students Report


Finally, students can be matched manually by searching by name, Student ID or Unique ID, or by entering the Student ID number directly into the matching field. For best results, please match as many students as possible before loading the test results.


Import Test Results - update Student ID manually


Update Test Tables  

The STAAR Test Results import will add/update records to the Test Scores (TST), Content Standard Scores (CST), Test Exclusions (TEX), and External Student IDs (ESI) tables. After the import process has completed an email with summary information will be sent to the user that initiated the import.


Import Test Results - Completion Email



The Test ID that is saved in the Test Scores (TST.ID), Content Standards Scores (CST.ID) and Test Exclusions (TEX.ID) tables depends on which test was imported and the Language Version that the student used for each test part:


  • STAAR Alternate 2 3-8 imports will have a test id of  STR382
  • STAAR 3-8 imports where the Language Version is English for the test part will have a test id of STR38
  • STAAR 3-8 imports where the Language Version is Spanish for the test part will have a test id of STR38S


In the below example the student took an English language version of the STAAR 3-8 Mathematics test, but a Spanish language version of the STAAR 3-8 Reading test. 




Below are charts of where the significant fields in the STAAR 3-8 and STAAR Alt 2 3-8 data files are stored in the Test Scores (TST), Content Standards (CST), Testing Exclusions (TEX),  and External Student ID's (ESI) tables: 


For the STAAR 3-8 test TST.ID = STR38

For the STAAR 3-8 Language Version Spanish test TST.ID = STR38S


StartEndField LengthField TitleAeries TableNotes
144Administration DateTST.TD, TST.TA
CST.TD, CST.TA
TEX.TD, TEX.TA
Used to determine Test Date and Testing Administration
562Grade-Level-CodeTST.GR
CST.GR
TEX.GR

486215
Last-Name
May be used during matching process
637210First-Name
May be used during matching process
84918Date-of-birth
May be used during matching process
123
131
9Local-Student-IDTST.PID
CST.PID
TEX.PID
May be used during matching process
1571626Student Portal Unique Access CodeESI.EID
19120010TX Unique Student-ID (TSDS ID)
May be used during matching process
252263multiple single character fieldsReading AccommodationsTEX.PRB where TEX.PT = 1
272283multiple single character fieldsMathematics AccommodationsTEX.PRB where TEX.PT = 2
2862861Auto Text to Speech - ReadingTEX.PRB where TEX.PT = 1
2872871Auto Text to Speech - MathematicsTEX.PRB where TEX.PT = 2
2882881Auto Text to Speech - Social StudiesTEX.PRB where TEX.PT = 4
2892891Auto Text to Speech - ScienceTEX.PRB where TEX.PT = 5
312323multiple single character fieldsSocial Studies AccommodationsTEX.PRB where TEX.PT = 4
332343multiple single character fieldsScience AccommodationsTEX.PRB where TEX.PT = 4
3513511Score Code - ReadingTEX.SRC where TEX.PT = 1If not 'S', then will create a TEX record
3523521Score Code - MathematicsTEX.SRC where TEX.PT = 2If not 'S', then will create a TEX record
3543541Score Code Social StudiesTEX.SRC where TEX.PT = 4If not 'S', then will create a TEX record
3553551Score Code ScienceTEX.SRC where TEX.PT = 5If not 'S', then will create a TEX record
401
4022Reading Reporting Category 1 ScoresCST.RS where CST.PT = 1CST.ID = READ38 or READ38S
4034042Reading Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = READ38 or READ38S
4054062Reading Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = READ38 or READ38S
407
4082Reading Raw ScoreTST.RS where TST.PT = 1
409
4124Reading Scale ScoreTST.SS where TST.PT = 1
413
4131Reading Language VersionTST.IDUsed to determine TST.ID
E -TST.ID = STR38
S -TST.ID = STR38S
423
425multiple single character fieldsMeets
/Approaches
/Masters Grade Level
TST.PL where TST.PT =1
used to determine  Performance Level
6126143PercentileTST.PC where TST.PT = 1
751
7522Mathematics Reporting Category 1 ScoresCST.RS where CST.PT = 1
or CST.PT = 5 for grade 7
CST.ID = MATH38 or MATH38S
7537542Mathematics Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = MATH38 or MATH38S 
7557562Mathematics Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = MATH38 or MATH38S
7577582Mathematics Reporting Category 4 ScoresCST.RS where CST.PT = 4CST.ID = MATH38 or MATH38S
761
7622Mathematics Raw ScoreTST.RS where TST.PT = 2
763
7664Mathematics Scale ScoreTST.SS where TST.PT = 2
767
7671Mathematics Language VersionTST.IDUsed to determine TST.ID
E -TST.ID = STR38
S -TST.ID = STR38S
777
779multiple single character fieldsMeets
/Approaches
/Masters Grade Level
TST.PL where TST.PT =2
used to determine  Performance Level
9699713Percentile - MathematicsTST.PC where TST.PT = 2
1501
15022Social Studies Reporting Category 1 ScoresCST.RS where CST.PT = 1
CST.ID = SOCS38
150315042Social Studies Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = SOCS38
150515062Social Studies Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = SOCS38
150715082Social Studies Reporting Category 4 ScoresCST.RS where CST.PT = 4CST.ID = SOCS38
1509
15102Social Studies Raw ScoreTST.RS where TST.PT = 4
1511
15144Social Studies Scale ScoreTST.SS where TST.PT = 4
1515
15151Social Studies Language VersionTST.IDUsed to determine TST.ID
E -TST.ID = STR38
1525
1527multiple single character fieldsMeets
/Approaches
/Masters Grade Level
TST.PL where TST.PT =4
used to determine  Performance Level
1751
17593Percentile - Social StudiesTST.PC where TST.PT = 4
1901
19022Science Reporting Category 1 ScoresCST.RS where CST.PT = 1
CST.ID = SCI38 or SCI38S
190319042Science Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = SCI38 or SCI38S
190519062Science Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = SCI38 or SCI38S
190719082Science Reporting Category 4 ScoresCST.RS where CST.PT = 4CST.ID = SCI38 or SCI38S
1909
19102Science Raw ScoreTST.RS where TST.PT = 5
1911
19144Science Scale ScoreTST.SS where TST.PT = 5
1915
19151Science Language VersionTST.IDUsed to determine TST.ID
E -TST.ID = STR38
S - TST.ID = STR38S
1925
1927multiple single character fieldsMeets
/Approaches
/Masters Grade Level
TST.PL where TST.PT =5
used to determine  Performance Level
2163
21653Percentile - ScienceTST.PC where TST.PT = 5



For the STAAR Alt 2 3-8 test TST.ID = STR382


StartEndField LengthField TitleAeries TableNotes
144Administration DateTST.TD, TST.TA
CST.TD, CST.TA
TEX.TD, TEX.TA
Used to determine Test Date and Testing Administration
562Grade-Level-CodeTST.GR
CST.GR
TEX.GR

486215
Last-Name
May be used during matching process
637210First-Name
May be used during matching process
84918Date-of-birth
May be used during matching process
123
131
9Local-Student-IDTST.PID
CST.PID
TEX.PID
May be used during matching process
1571626Student Portal Unique Access CodeESI.EID
19120010TX Unique Student-ID (TSDS ID)
May be used during matching process
3513511Score Code - ReadingTEX.SRC where TEX.PT = 1If not 'S', then will create a TEX record
3523521Score Code - MathematicsTEX.SRC where TEX.PT = 2If not 'S', then will create a TEX record
3543541Score Code Social StudiesTEX.SRC where TEX.PT = 4If not 'S', then will create a TEX record
3553551Score Code ScienceTEX.SRC where TEX.PT = 5If not 'S', then will create a TEX record
401
4022Reading Reporting Category 1 ScoresCST.RS where CST.PT = 1CST.ID = READ38 
4034042Reading Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = READ38 
4054062Reading Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = READ38 
407
4082Reading Raw ScoreTST.RS where TST.PT = 1
409
4124Reading Scale ScoreTST.SS where TST.PT = 1
424
425multiple single character fieldsSatisfactory
/Accomplished Academic Performance
TST.PL where TST.PT =1
used to determine  Performance Level
651666multiple single character fields
Reading Alt 2 AccommodationsTEX.PRB where TEX.PT = 1
751
7522Mathematics Reporting Category 1 ScoresCST.RS where CST.PT = 1
or CST.PT = 5 for grade 7
CST.ID = MATH38 
7537542Mathematics Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = MATH38
7557562Mathematics Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = MATH38 
7577582Mathematics Reporting Category 4 ScoresCST.RS where CST.PT = 4CST.ID = MATH38 
761
7622Mathematics Raw ScoreTST.RS where TST.PT = 2
763
7664Mathematics Scale ScoreTST.SS where TST.PT = 2
778
779multiple single character fieldsSatisfactory
/Accomplished Academic Performance
TST.PL where TST.PT =2
used to determine  Performance Level
10011016multiple single character fieldsMathematics Alt 2 AccommodationsTEX.PRB where TEX.PT = 2
1501
15022Social Studies Reporting Category 1 ScoresCST.RS where CST.PT = 1
CST.ID = SOCS38
150315042Social Studies Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = SOCS38
150515062Social Studies Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = SOCS38
150715082Social Studies Reporting Category 4 ScoresCST.RS where CST.PT = 4CST.ID = SOCS38
1509
15102Social Studies Raw ScoreTST.RS where TST.PT = 4
1511
15144Social Studies Scale ScoreTST.SS where TST.PT = 4
1526
1527multiple single character fieldsSatisfactory
/Accomplished Academic Performance
TST.PL where TST.PT =4
used to determine  Performance Level
1801
1816multiple single character fieldsSocial Studies Alt 2 AccommodationsTEX.PRB where TEX.PT = 4
1901
19022Science Reporting Category 1 ScoresCST.RS where CST.PT = 1
CST.ID = SCI38 
190319042Science Reporting Category 2 ScoresCST.RS where CST.PT = 2CST.ID = SCI38 
190519062Science Reporting Category 3 ScoresCST.RS where CST.PT = 3CST.ID = SCI38 
190719082Science Reporting Category 4 ScoresCST.RS where CST.PT = 4CST.ID = SCI38 
1909
19102Science Raw ScoreTST.RS where TST.PT = 5
1911
19144Science Scale ScoreTST.SS where TST.PT = 5
1926
1927multiple single character fieldsSatisfactory
/Accomplished Academic Performance
TST.PL where TST.PT =5
used to determine  Performance Level
2201
2216multiple single character fieldsScience Alt 2 AccommodationsTEX.PRB where TEX.PT = 5