Restraints and seclusions for students receiving either general education or special education will be collected in CALPADS for the first time as part of the 2019–20 End-of-Year (EOY) 3 data submission. This information will come from the Student Incident Result (SIRS) File extract.
LEAs are required to collect and submit the use of:
Restraints and Seclusions should be collected and stored in the Behavioral Emergency table (BER). The codes and descriptions for these new codes must first be added to the Code table. The BER fields that must be populated are the Date, Code, School of Incident and Incident ID. The Staff Type will determine what records are extracted, as explained below.
This table can also be accessed from the Assertive Discipline table. The information added to the tab Behavioral Emergency Actions will automatically be stored in the BER table and is accessible from either area. When entering information from the Assertive Discipline table, the incident ID will automatically be linked to the record. The Incident ID field will not be visible from this screen.
According to CALPADS, Behavioral Emergency records for mechanical or physical restraint performed by peace officers or security personnel should NOT be reported to CALPADS, based on Education Code 49005.1:
(2) (A) “Mechanical restraint” does not include the use of devices by peace officers or security personnel for detention or for public safety purposes.
(2) “Physical restraint” does not include the use of force by peace officers or security personnel for detention or for public safety purposes.
However, all instances of mechanical restraint, physical restraint, and seclusion must be reported to the Office of Civil Rights during the CRDC data collection, and therefore MUST be entered on the Behavioral Emergency screens. Aeries will be utilizing the Staff Type field to determine which records to extract to CALPADS.
Staff Type (BER.STY)
There are two options to populate Staff Type.
- 01 - School district/Charter School employee or volunteer
- 02 - District police officer, school resource officer (SRO) or other Peace Officer NOT performing an arrest
Any Behavioral Emergency records with a Staff Type (BER.STY) of 02 will NOT be extracted to CALPADS.
Student Incident Results (SIRS) File
ALERT: Behavioral Emergency Records (BER) MUST be linked to the school of occurrence. If they are attached at the district level, they will NOT be extracted in the SINC/SIRS extract for CALPADS EOY reporting.
The new codes 501, 502 and 600 need to be translated in the CALPADS Extract code translation table (XRF) under the Code Set Behavioral Emergency Action Taken (BER.CD). This table can be accessed by filtering 'CALPADS' under Pages, then selecting CALPADS Extracts or when using the navigation tree, it can be found under School Info -> Imports and Exports -> CALPADS Extracts ->Code Translations.
Clicking on the Add Default Translations button will add the following translations to the XRF table.
In addition, if you have created local codes for more granularity, they will need to be translated to one of the available CALPADS codes. Just click on Add Local Codes button. Next click the pencil button and translate to the appropriate CALPADS Code.
For more information regarding Restraint and Seclusions, visit the CDE Flash #159 at https://www.cde.ca.gov/ds/sp/cl/calpadsupdflash159.asp