Restraints and seclusions for students receiving either general education or special education will be collected in CALPADS for the first time as part of the 2019–20 End-of-Year (EOY) 3 data submission. This information will come from the Student Incident Result (SIRS) File extract.  

LEAs are required to collect and submit the use of:

  • Behavioral Restraint, defined in statute as:
    • Mechanical Restraint (502) – Use of a device or equipment to restrict a pupil’s freedom of movement (with exceptions).
    • Physical Restraint (501) – A personal restriction that immobilizes or reduces the ability of a pupil to move his or her torso, arms, legs, or head freely (with exceptions).
  • Seclusion (600), defined in statute as the involuntary confinement of a pupil alone in a room or area from which the pupil is physically prevented from leaving.

Restraints and Seclusions should be collected and stored in the Behavioral Emergency table (BER).  The codes and descriptions for these new codes must first be added to the Code table.  The BER fields that must be populated are the Date, Code, School of Incident and incident ID.  

This table can also be accessed from the Assertive Discipline table.  The information added to the tab Behavioral Emergency Actions will automatically be stored in the BER table and is accessible from either area.  When entering information from the Assertive Discipline table, the incident ID will automatically be linked to the record.  The Incident ID field will not be visible from this screen.

Student Incident Results (SIRS) File

ALERT:  Behavioral Emergency Records (BER) MUST be linked to the school of occurrance. If they are attached at the district level, they will NOT be extracted in the SINC/SIRS extract for CALPADS EOY reporting.

The new codes 501, 502 and 600 need to be translated in the CALPADS Extract code translation table (XRF) under the Code Set Behavioral Emergency Action Taken (BER.CD).  This table can be accessed by filtering 'CALPADS' under Pages, then selecting CALPADS Extracts or when using the navigation tree, it can be found under School Info -> Imports and Exports -> CALPADS Extracts ->Code Translations.

Clicking on the Add Default Translations button will add the following translations to the XRF table.


In addition, if you have created local codes for more granularity, they will need to be translated to one of the available CALPADS codes. Just click on Add Local Codes button. Next click the pencil button and translate to the appropriate CALPADS Code.


For more information regarding Restraint and Seclusions, visit the CDE Flash #159 at