Navigate to School Info > Imports and Exports > Civil Rights Data Collection > Courses tab
The Courses tab has the option to select courses by the Subject Area codes and the Department codes for Math, Science, Foreign Language, English/Reading and Computer Science. The codes that display for the Subject Area tab are set up in the Graduation Requirements (REQ) table for school 0. See the bottom of this article for more information about setting up the the Graduation Requirements (REQ) in school 0.
School districts that do not service high school students (only K-8 students) may not use Graduation Requirements (REQ) at all. In this case the Department tab should be selected. The codes that display for the Department tab are set up in the Code (COD) table (where COD.TC = 'CRS' and COD.FC = 'DC').
Some districts may have their courses set up where high school courses use Subject Area and middle school courses use Department Code. These districts will need to complete both tabs in order to select all of the Math, Science, Computer Science and AP courses for both the high schools and middle schools at the same time.
Select either the Subject Area or Department tab.
Select the appropriate Subject Area or Department code(s) under each list. These selections are used to limit the list of courses in the Math, Science and Computer Science boxes in the next Courses screen.
Click on the Save Subject Areas/Departments button to save the selections before leaving the tab. A green message will display indicating that the selections were saved. After the Subject Area and/or Department tabs have been completed and saved click on the Next button to open up the Math, Science, Computer Science and Other Courses selection page.
On the Courses subtab select the courses that were offered during the 2021-22 school year in each of the lists by clicking in the checkbox next the course id.
The filter above the blue header of each Course selection will allow you to filter the courses by State Course Code (CRS.C3) in order to reduce the list of courses even further. Enter all State Course Codes for the courses that you want to select in each course area using a comma to separate between the codes. Then click on the Filter icon. The list of courses will only include the courses that have State Course Codes identified in the filter list.
NOTE: The Save on this page only saves the selections that appear on the page, so it is important to include all of the State Course Codes in the course list for the courses that you want to select.
The filter above the blue header of each Course selection will allow you to filter the courses by State Service ID (CRS.SVC) in order to reduce the list of courses even further. Enter all State Service IDs for the courses that you want to select in each course area using a comma to separate between the codes. Then click on the Filter icon. The list of courses will only include the courses that have State Service IDs identified in the filter list.
NOTE: The Save on this page only saves the selections that appear on the page, so it is important to include all of the State Services Ids in the list for the courses that you want to select.
You can also use the web page to help search for specific courses by clicking CTRL-F and entering the first few characters of a course title or course id that you are searching for. In the below example 'geom' was entered into the search box. The web page highlighted 'geom' in each list which made it easier to find the Geometry courses in the Geometry list.
After all selections have been made click on the Save Course Settings button. A green message will display indicating that the course selections have been saved. Click on the Next button to open up the Codes tab.
Block Scheduling ↑
Within the Courses subtab is an area to identify the classes that allow full-year courses to be taken in a single semester. The CRDC refers to these types of classes as "block scheduling".
In order to produce an accurate count of block classes you will need to identify the sections in the Master Schedule for schools that offer full year courses during the Fall or Spring semesters by tagging one of the User Fields (MST.U#) with a code of your choice. Please see Preparation for Civil Rights Reporting article for information on how to update the Master Schedule User field.
Select the Master Schedule User Field and Code value that indicates that the section is a class that provides a full year of instruction in a single term
Graduation Requirements in the District (School 0) ↑
Navigate to Grade Reporting > Configurations > Graduation Requirements
The codes that will display for the Subject Area are set up in the Graduation Requirements (REQ) table at the District (school 0) level. This program CANNOT use Subject Areas that are only set up in the Grad Tracks, the Subject Areas must also be defined in the default Grad Track.
Log into the 2021-22 year at the District level and select the Graduation Requirements page to view/update the requirements. Enter any requirements that are missing in the district level.
The Civil Rights Data Collection process will only process graduation requirements for the Default Grad Track. In order to include any requirement defined under a different Grad Track, the requirement must be added to the Default Grad Track and must be set up with zeroes in the Required Credits for Grade fields.
In the above example the M - Adv Math subject area only applies to students in the Mth Sci Trk graduation track. In order to be able to include any courses flagged with the M subject area code in the Civil Rights process, it needed to be added to the Default Grad Track with zeroes in the credit requirements for each grade.