NOTE: The Civil Rights Data Collection is a complex form and will be going through a series of updates for the 2020-21 administration. Please use the following link, which is also available on all tabs of the Civil Right Data Collection page, to become familiar with the updates and any pending issues:  Information - Civil Rights Data Collection for 2020-21 Administration

NOTE: Per the CRDC Partner Support Site: The U.S. Department of Education’s Office for Civil Rights (OCR) announced a new deadline of April 8, 2022.


Navigate to School Info > Imports and Exports > Civil Rights Data Collection   (in the 2020-21 school year database)


The Civil Rights Data Collection page is designed to assist you with collecting data for the 2020-21 U.S. Department of Education Civil Rights Data Collection. This report provides information about the enrollment of, and the educational services provided to, students in public schools by race/ethnicity, sex, and disability. Please note some of the information on this report cannot be calculated by Aeries and must be filled in by hand for each school site.


NOTE: The 3/3/2022 update adjusted logic to include classes/students at a Virtual School with the Reporting Home School (STU.HS) school populated. There is still a remaining issue where some "instances" school counts (number of classes, number of courses, instances of suspension, instances of offenses, allegations by offense, etc.)  are overstated for districts with Virtual Schools. Elements of student counts disaggregated by ethnicity, race, LEP, IDEA, 504 are not affected by this issue, just the school counts.



The next Civil Rights Data Collection is for the 2020-21 school year. According to the Civil Rights Data Collection Resource Center the CRDC Submission Tool will open on December 13, 2021 for all local education agencies (LEA) and state educational agencies (SEA) that are assisting their LEA's with the 2020-21 submission. The submission tool will remain open for 75 days (NOTE: Per the CRDC Partner Support Site: The U.S. Department of Education’s Office for Civil Rights (OCR) announced a new deadline of March 11, 2022). Please check the Civil Rights Data Collection Resource Center for more information about the CRDC collection window, resources, and collection questions.


The Civil Rights Data Collection page is available from the District or the School level. When run from the District level all of the schools selected in the Schools tab will be processed. Each time the data is processed the prior results are deleted and new results are saved. 


Civil Rights Data Collection page - California

Civil Rights Data Collection page - Texas


A link to the Known Issues forum has been added in the red message box above the Requirements header. This forum post will list any ongoing known issues and future update information. Please check this link for the update status of the 2020-21 Civil Rights Data Collection in Aeries since this page will undergo a series of updates in the next several months.

Link to Known Issues Forum for Updates and Pending Issues


If values have not already been selected for items in the Codes tab, the default values will display. We encourage users that are tasked with running the Civil Rights report to review and/or set up all of the options and supplementary tables prior to running the reports. That way as updates to the Civil Rights page are released those options will already be populated and will be used to populate the result sections.


The Civil Rights Data Collection Extract in Aeries has been updated according to the CRDC 2020-21 Flat File Specifications and can be used to upload to the CRDC site. 


CRDC - Results tab - Process Civil Rights Data button and table results




NOTE: Prior to generating the Civil Rights Report we suggest that you review the State Requirements for the 2020-2021 U.S. Department of Education Civil Rights Data Collection Report. The Civil Rights Data Collection Resource Center contains file layouts and data guides to help prepare for the Civil Rights Report.