NOTE: Information regarding the 2021-22 Civil Rights Data Collection

On 9/30/2022 the U.S. Department of Education’s Office for Civil Rights (OCR) announced that it has submitted to the Federal Register for public comment a proposed Civil Rights Data Collection Information Collection Request (ICR) for the 2021–22 and 2023–24 school years. The ICR details civil rights data that OCR intends to collect from the nation’s public schools and school districts. The public had 30 days to provide comments on the proposed collection and the comment period closed on October 31, 2022. We expect that the file layout for the 2021-22 CRDC will become available after OCR reviews the public comments.

As of 3/6/2023 there have been no announcements on the CRDC Resource Center site regarding the collection dates for the 2021-22 reporting or an official file layout, however, the Civil Rights Data Collection Resource Center has posted that as soon as the proposed 2021-22 and 2023-24 CRDC's are approved, the Office of Civil Rights will notify all participants.

We are beginning to make changes to the Civil Right Data Collection pages in Aeries in anticipation of the proposed changes. The first change was the addition of nonbinary student counts in any tables that disaggregate by student gender. In the 1/19/2023 update we improved system performance while processing the CRDC results. Please NOTE that the majority of the Aeries CRDC logic and the CRDC extract still reflects the 2020-21 requirements. We are working on making changes in anticipation of 2021-22 reporting requirements and will release the changes as we complete them.

Please check the CRDC Resource Center website for updates on the status of the proposed 2021-22 CRDC. The proposed 2021-22 changes can be found in this document: 

NOTE: The Civil Rights Data Collection is a complex form and will be going through a series of updates for the 2021-22 administration. Please use the following link, which is also available on all tabs of the Civil Right Data Collection page, to become familiar with the updates and any pending issues:  Information - Civil Rights Data Collection for 2021-22 Administration

Navigate to School Info > Imports and Exports > Civil Rights Data Collection   (in the 2020-21 school year database)

The Civil Rights Data Collection page is designed to assist you with collecting data for the 2020-21 U.S. Department of Education Civil Rights Data Collection. This report provides information about the enrollment of, and the educational services provided to, students in public schools by race/ethnicity, sex, and disability. Please note some of the information on this report cannot be calculated by Aeries and must be filled in by hand for each school site.

NOTE: The 3/3/2022 update adjusted logic to include classes/students at a Virtual School with the Reporting Home School (STU.HS) school populated. There is still a remaining issue where some "instances" school counts (number of classes, number of courses, instances of suspension, instances of offenses, allegations by offense, etc.)  are overstated for districts with Virtual Schools. Elements of student counts disaggregated by ethnicity, race, LEP, IDEA, 504 are not affected by this issue, just the school counts.

NOTE: The remainder of the Civil Rights documentation is specifically for the 2020-21 reporting period. Once the Office of Civil Rights (OCR) has finalized the 2021-22 reporting requirements and announces the submission timeframe we will begin updating the documentation to reflect the changes. The Civil Rights documentation can still be used at this time to gain a general understanding of the CRDC pages, work flow, and data analysis used when calculating the counts for the various reporting categories.

The next Civil Rights Data Collection is for the 2020-21 school year. According to the Civil Rights Data Collection Resource Center the CRDC Submission Tool will open on December 13, 2021 for all local education agencies (LEA) and state educational agencies (SEA) that are assisting their LEA's with the 2020-21 submission. The submission tool will remain open for 75 days (NOTE: Per the CRDC Partner Support Site: The U.S. Department of Education’s Office for Civil Rights (OCR) announced a new deadline of March 11, 2022). Please check the Civil Rights Data Collection Resource Center for more information about the CRDC collection window, resources, and collection questions.

The Civil Rights Data Collection page is available from the District or the School level. When run from the District level all of the schools selected in the Schools tab will be processed. Each time the data is processed the prior results are deleted and new results are saved. 

Civil Rights Data Collection page - California

Civil Rights Data Collection page - Texas

A link to the Known Issues forum has been added in the red message box above the Requirements header. This forum post will list any ongoing known issues and future update information. Please check this link for the update status of the 2020-21 Civil Rights Data Collection in Aeries since this page will undergo a series of updates in the next several months.

Link to Known Issues Forum for Updates and Pending Issues

If values have not already been selected for items in the Codes tab, the default values will display. We encourage users that are tasked with running the Civil Rights report to review and/or set up all of the options and supplementary tables prior to running the reports. That way as updates to the Civil Rights page are released those options will already be populated and will be used to populate the result sections.

The Civil Rights Data Collection Extract in Aeries has been updated according to the CRDC 2020-21 Flat File Specifications and can be used to upload to the CRDC site. 

CRDC - Results tab - Process Civil Rights Data button and table results

NOTE: Prior to generating the Civil Rights Report we suggest that you review the State Requirements for the 2020-2021 U.S. Department of Education Civil Rights Data Collection Report. The Civil Rights Data Collection Resource Center contains file layouts and data guides to help prepare for the Civil Rights Report.