Grade level information is maintained on the Define Student Grade Levels page. The student grade level stores a numeric value, but data entry and pages will display the Grade to Display for certain grade levels.

For example, Transitional Kindergarten is stored as -1 in the student field (STU.GR), but is displayed as TK on all pages and reports in Aeries. 
For example, Pre-Kindergarten is stored as -1 in the student field but will be displayed as PK on pages and reports.


Filter Pages by "define student" or navigate to School Info > Configurations > Define Student Grade Levels. 



Security Permissions

In Aeries Web, users will need an Admin account to Define Student Grade Levels.


Define Student Grade Levels Setup

The Define Student Grade Levels form allows the definition of descriptions for each grade level.


Note:  Aeries only supports grade levels of -2 thru 18.  


For example, the high school levels above include descriptions of Ninth Grade through Twelfth Grade, but those descriptions could be changed to Freshman through Senior. The Translated Grade Value or Grade to Display, which displays in place of the grade's Actual Value, can be modified for certain grade levels. These values are set and controlled by the district.


Each school has the ability to define whether the grades above 13 can be used. For example, an elementary school might choose to un-check the grades above 13. 


The values you define in the Define Student Grade Levels form for Grade to Display, Description of Grade Level, and Actual Value in Database are stored in the Code (COD) table for STU.GR. The Code Table will contain the values for all valid grade levels in your district. The values for Allow Grades 14-18 are stored in the Options (OPT) Table.


The Student Demographics form has a dropdown menu for Student Grade (STU.GR) and Next Grade (STU.NG). Grade levels shown in the dropdown match those set up on the Define Student Grade Levels form. In the image below, the Student Grade dropdown is shown:


Reports and Forms

Forms and Reports will reflect the translated Grade Levels from the Define Student Grade Levels form. In the following example, the student's grade level was defined as Ungraded Secondary on the Define Student Grade Levels form, so US is displayed for her grade level on the Student Data 1 form and on her report card. Note that the 0 Grade Level will display as K in most places in Aeries, even if modified here.